GenNET Backup Equipment RFP 2019 - 02 - Project Description and Specific....pdf

Genesee Intermediate School District

Request for Proposal (RFP) – GenNET Backup Hardware

Due Date: July 25, 2019 at 2:00 P.M.

1 – Organization Overview

Genesee Network for Education Telecommunications (GenNET) is owned by 21 local Genesee

County school districts and the Genesee Intermediate School District (GISD). GenNET owns a private fiber optic network within Genesee County that is made up of over 450 miles of fiber and connects to over 200 buildings. Construction of this network started in 1995 and provides data (including Internet Services), voice, and video to the member districts.

GenNET is requesting bids for server backup storage hardware; servers + JBOD enclosures and disk. There will be a recommended pre-bid meeting on July 16, 2019 at 11:30 A.M. Bids are due and will be opened on July 25, 2019 at 2:00 P.M. Questions regarding the RFP should be submitted in writing to Scott Hartman, GISD Technical Services Supervisor, at shartman@geneseeisd.org.

The District reserves the right to accept or reject any or all bids in whole or in part, or to waive any informalities therein for any reason. If in the GISD’s opinion, it is in their best interest, the contract may be awarded to other than lowest bidder. GISD also reserves the right to be the sole determining factor on what it considers a qualifying bid.

2 – RFP Objective

GISD is looking to obtain backup hardware to replace our existing backup infrastructure and to increase retention capacity. The objective for the new hardware is to build a two-site environment to be utilized by our existing backup software. One site will be a backup landing zone located in the GISD Data Center. The second site will be a long-term retention zone located at an offsite location which is connected to our private fiber network. The second site also requires purchase of a 42U server rack. A single full Veeam backup for us is 90TB.

Installation of new backup server operating systems and reinstallation and configuration of existing licensed Veeam software, Veeam configuration, and replication between sites will be handle by GISD engineers. GISD is looking to only purchase backup hardware consisting of server, storage enclosures, disk drives, cabling, rack, and optional support for each site.

Customer expandable commodity storage hardware is preferable and will take precedence.

mailto:shartman@geneseeisd.org

3 – Vendor Bid Obligations

Participating vendors must submit at least one primary bid that meets Section 5 proposed requirements as their qualifying bid. Alternate proposals that match objective and storage capacity requirements will be accepted as long as a qualified primary bid is also submitted.

Vendors submitting bids must also submit a completed form Attachment B detailing the hardware models and quantities being proposed to ensure all requested items are included.

4 – Existing Backup Environment

Site 1:

36 bay SuperMicro SuperServer o Windows Server Standard 2012R2 o 36 qty - 4TB WD RE HDD’s

RAID 60 with 4 global hot spares

Approximately 101TB usable o 2 qty - Intel E5-2609 CPU o 64GB ECC Memory o 2 qty - Intel 180GB MLC SSD

RAID1

o 10Gb LC MM Ethernet adapter o Veeam B&R 9.5 Enterprise Plus o 101TB local Veeam repository o APC Smart-UPS 2200VA Rack Mount (to be repurposed with Item 3 below)

Site 2:

36 bay SuperMicro SuperServer o Windows Server Standard 2012R2 o 36 qty - 4TB WD RE HDD’s

RAID 60 with 4 global hot spares

Approximately 101TB usable o 2 qty - Intel E5-2609 CPU o 64GB ECC Memory o 2 qty - Intel 180GB MLC SSD

RAID1

o 10Gb LC MM Ethernet adapter o 101TB local Veeam repository

5 – Proposed System Design and System Requirements

GISD’s intention is to build an affordable storage environment at each of the two sites consisting of user installable commodity hardware. Each site will consist of a server matching the hardware specs listed below connected to existing Brocade networking at 10Gb. Storage enclosures will be chained via SAS connection in a cascading architecture. Windows Server 2016 will be installed on the server hardware along with Veeam software. RAID adapter software will be used to configure the attached JBOD storage into RAID 6 sets , formatted with ReFS, which will be provisioned as Veeam scale-out repositories.

Figure 1 Example Configuration

Qualifying bids must meet the following four requirements listed below. Please note, some requested components will be used in conjunction with existing ISD hardware.

Servers are preferred to be fully assembled and certified at the factory. ISD assumes enclosures and drives will need to be installed into drive caddies and enclosures wired to servers on site.

In section 5, parenthesis will be used at various locations for emphasis or further explanation of what the item will be used for to assist with determining compatibility.

All pricing should be best and final, and include applicable shipping cost to:

Genesee Intermediate School District

2413 W Maple Ave.

Flint, MI 48507

1. Item 1 (Server & JBOD Storage - Offsite)

a. Rack Mount Server, preferably 1U with the following configuration/accessories

i. 4c8T Intel CPU with minimal 4GHz base frequency or better

1. (i.e. E3-1285 v6)

ii. 32GB of ECC memory

1. 4 qty - 8GB DIMM

iii. 2 qty - 240GB MLC, or better, SSD (for OS/software installation)

1. (RAID 1 with internal/motherboard host RAID adapter)

iv. RAID 6 compatible RAID adapter with battery protected write back cache

1. Support for at least 200 drives

2. External SAS connectivity for JBOD

v. 10Gb Dual Port SFP+ network adapter

1. 2 qty - SR SFP+

vi. IPMI comparable out-of-band remote management port

vii. Server Bezel

viii. Sliding Rack Rails - 4 post with cable management arm

ix. Dual PSU

1. 2-meter power cords compatible for PDU’s in Item 3

b. JBOD Storage Enclosures (32 total bays)

i. 2 qty - 16 bay 3.5” disk enclosure – Front access only, with the following accessories

1. External JBOD cascading cabling

2. Rack mount rails - 4 post for JBOD enclosures

3. JBOD Bezel

4. IPMI comparable out-of-band remote management port

5. Dual PSU

a. 2-meter power cords compatible for PDU’s in Item 3

c. 34 qty - 8TB 3.5” RAID ready hard drives

i. (Approx. 174TB 4x 8 disk RAID 6 sets – 2 cold spare)

2. Item 2 (Site 2 - server & JBOD Storage - Datacenter)

a. Rack Mount Server, preferably 1U with the following configuration/accessories

i. 4c8T Intel CPU with minimal 4GHz base frequency or better

1. (i.e. E3-1285 v6)

ii. 32GB of ECC memory

1. 4 qty - 8GB DIMM

iii. 2 qty - 240GB MLC, or better, SSD (for OS/software installation)

1. (RAID 1 with internal/motherboard host RAID adapter)

iv. RAID 6 compatible RAID adapter with battery protected write back cache

1. Support for at least 200 drives

2. External SAS connectivity for JBOD

v. 10Gb Dual Port SFP+ network adapter

1. 2 qty - SR SFP+

vi. IPMI comparable out-of-band remote management

vii. Server Bezel

viii. Sliding Rack Rails - 4 post with cable management arm

ix. Dual PSU

1. 2-meter C14 male/female power cords

b. JBOD Storage Enclosures (32 total bays)

i. 2 qty - 16 bay 3.5” disk enclosure – Front access only, with the following accessories

1. External JBOD cascading cabling

2. Rack mount rails - 4 post for JBOD enclosures

3. JBOD Bezel

4. IPMI comparable out-of-band remote management

5. Dual PSU

a. 2-meter C14 male/female power cords

c. 26 qty - 8TB 3.5” RAID ready hard drives

i. (Approx. 131TB 3x 8 disk RAID 6 sets – 2 cold spare)

3. Item 3 (Site 1 - 4 Post rack for server UPS, and KVM)

a. 42U 4 post server rack - standard

i. 19” standard width

ii. Locking and removable front door

iii. Removable rear door

iv. Top cable access

b. 2 qty - 8 port Rack Mount PDU (without management)

i. NEMA 5-20R power cord (Connected to rack mounted APC UPS)

c. 2U APC UPS 4 post mount kit (GISD is providing APC UPS)

d. 8 port IP based Keyboard Mouse Monitor (KVM KMM)

i. Include at least 2 USB VGA KVM adapters

ii. Include power cable/adapter to match PDU

4. Item 4 (Miscellaneous Cabling and connectivity in addition to above sections)

a. SFP+

i. 6 qty - SFP+ Brocade/Ruckus compatible 10GB LC

b. Fiber Optic Cabling

i. 2 qty – 5-meter OM2 orange MM standard run optical cabling LC/LC

ii. 6 qty – 10-meter OM2 orange MM standard run optical cabling LC/LC

iii. 6 qty – 3-meter OM4 aqua MM standard run optical cabling LC/LC