Generic PWS - Army-TV - Virtual Conferencing_Live Event_Technical Productions BPA.pdf

Performance Work Statement (PWS)

Audiovisual Production Requirements

Blanket Purchase Agreement (BPA)

AMVID-TV (Virtual Conferencing/Live Event/Technical Productions)

Part 1

General Information

1. General: This PWS establishes basic requirements common to call/orders issued under a Blanket Purchase Agreement (BPA) providing professional quality virtual conferencing and/or live event, and/or technical productions, and other complete audiovisual support for projects administered/managed by the Army Multimedia and Visual Information Directorate (AMVID), Army Television Division (TV) Field Production Branch, and with contract services facilitated by the Production Acquisition Division (PAD).

1.1. Description: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to produce complete audiovisual support for virtual conferencing and/or live event and/or technical productions and/or provide the same to supplement government efforts in accomplishing audiovisual projects.

1.2. Background: AMVID provides Army-wide audiovisual production & contracting services and imagery accessioning. AMVID-TV supports audiovisual production requirements generated by Army units, as well as the Department of Defense (DoD). AMVID-PAD facilitates the development and creation of audiovisual productions through use of contracted commercial sources. AMVID-TV provides overall project management for Army video support, virtual conferencing, and live event audiovisual productions and is supported by PAD in-house government contracting and procurement specialists. All projects are closely monitored by collaboration of AMVID-TV and PAD staff in order to (1) ensure adherence to policies and regulations; (2) ensure effectiveness of the program in meeting government objectives; and (3) ensure that high standards of creative and technical quality are maintained.

1.3. Objective: The vast majority of audiovisual support for virtual conferencing, and/or live event, and/or technical productions are created to address specific training, information and/or communication objectives as identified by the requiring organization. Products are intended for different audiences ranging from senior DoD leadership and Congressional staff, to military members and their families, non-governmental organizations, community groups and the general public. Details of specific objectives and target audiences will be contained within the PWS of each individual BPA call/order.

1.4. Scope: Complete audiovisual support for virtual conferencing, and/or live event, and/or technical productions shall normally consist of, but not limited to, elements such as audio, video, lighting, electrical power, staging and decking, indoor/outdoor high resolution LED monitor systems, digital scenic content design, engineering and technical planning, virtual services, script research, preparation of approaches, treatments, draft and final scripts with production breakdowns; casting of professional talent, preproduction planning; studio, sound stage, and/or location technical production; post-production editorial phases, art/animation and motion graphic creation; delivery of final end audiovisual products to include Section 508-compliant masters (captioned and audio described).

Requirements designed to support or supplement internal government audiovisual efforts may include any of the above elements. Individual BPA call/orders will specify whether the requirements are for complete productions or what support elements are needed.

1.5. Delivery Schedule: All productions are to be completed within time limits stated in individual BPA calls/orders.

1.6. Quality Control: The contractor shall develop and maintain quality control ensuring productions are produced in accordance with this PWS and all requirements identified within BPA call/orders. Products created and services provided must be in accordance with the current SMPTE standards and the accepted practices of the motion picture and television industries. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective products.

1.6.1. Quality Assurance: The government shall evaluate the contractor’s performance under this BPA. During each phase of production, the government will evaluate services, review deliverables, and provide approvals along with comments detailing any required changes/corrections.

1.7. Place of Performance: The majority of the work to be performed under this BPA may be determined by the contractor’s location for virtual conferencing, designated event site, technical production planning, and/or post-production phases. Location production at military installations or locations frequented by military members and DoD civilians may be necessary. It is the Contractor’s responsibility to secure all permissions to utilize location sites. Travel to Outside the Continental United States (OCONUS) locations is not expected.

1.8. Security Requirements: The work performed under this BPA is "UNCLASSIFIED." All personnel employed by the contractor in the performance of this BPA, or any representative of the contractor entering a government installation or facility, shall abide by all security regulations required.

1.8.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. The contractor shall be responsible for the security of their own equipment.

1.9. Special Qualifications: N/A

1.10. Post Award Conference/Kickoff Meeting: The contractor’s Producer and other key persons are required to attend a Post Award Conference/Kickoff Meeting, as soon as practical, following issuance of a BPA call/order. This meeting may take place telephonically, virtually, or in-person and will be coordinated by the government’s Project Officer (PO)/Contracting Officers Representative (COR) in accordance with Federal Acquisition Regulation Subpart

42.5. The Contracting Officer (KO), Project Officer (PO)/Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance.

1.11. Project Officer (PO)/Contracting Officer Representative (COR): The PO/COR monitors all technical aspects of the BPA and assists in BPA administration. The PO/COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the BPA; perform inspections necessary in connection with BPA performance; maintain written and oral communications with the Contractor concerning technical aspects of the BPA; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies. A letter of designation issued by the KO, a copy of which is sent to the Contractor, states the responsibilities and limitations of the PO/COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The PO/COR is not authorized to change any of the terms and conditions of the BPA.

1.12. Contractor Representative: The Contractor's Producer or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this BPA.

1.13. Identification of Contractor Employees: All contract personnel attending meetings and working in other situations where their contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.14. Contractor Travel: Contractor may be required to travel within the United States during the performance of this contract. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified within BPA call/orders. All travel requires Government approval/authorization through coordination with the Project Officer/COR.

1.15. Other Direct Costs (ODC): Estimated ODC costs, if applicable, will be established by the government and included as separate CLINs for tracking and invoicing proposes. Contractor ODC’s in excess of the government's established costs require preapproval by the contracting officer.

1.16. Data Rights: The Government has unlimited rights to all documents/material produced under this BPA IAW Data Rights Clauses. All documents and materials produced under this BPA shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.17. Section 508 Requirements for Electronic and Information Technology: The contractor shall comply with Section 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998. This is to include captioning and audio description of the final productions.

1.18. Deliverable Review and Approvals: The Project Officer/Contracting Officer Representative (PO/COR) is the sole point of contact for all approvals and deliverables. The Contractor will neither submit deliverables directly to the AMVID-TV/PAD customer, nor seek approval of any element in whole or in part of the production or any deliverable directly from the AMVID-TV/PAD customer and/or other government subject matter experts. No interim elements will be “approved.” Contractor is invited to provide samples of elements in development for informal review and feedback, but nothing is considered “approved” except the official deliverables.

1.20. Monthly Status Report (MSR): The contractor shall submit the Monthly Status Report (MSR) to the Project Officer/COR in Microsoft Word compatible format no later than the 5th of each month. At a minimum, the report shall track the submission of deliverable dates and detail the status of each product. The report should detail major accomplishments during the month, problems/resolutions, issues/mitigation plan, recommendations and tracking of cumulative ODC Travel amounts against the ODC Travel CLIN. The report shall cover all work completed during the reporting period and reflect data as of the last day of the preceding month. If a problem or issue has not been completely resolved, contractor shall provide an explanation including its plan and timeframe for resolving the issue.

The report shall detail work planned for the subsequent reporting period. The Project Officer/COR will certify the report.

PART 2

Acronyms

AMVID Army Multimedia and Visual Information Directorate AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation ATSC Advanced Television System Committee BPA Blanket Purchase Agreement CC & CC/AD Closed Caption & Closed Caption Audio Descriptive Files CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf CR Customer Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation IAW In Accordance With KO Contracting Officer MSR Monthly Status Report OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PAD Production Acquisition Division PO Project Officer POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement SME Subject Matter Experts SMPTE Society of Motion Picture Television Engineers TA Technical Advisor TE Technical Exhibit

PART 3

Government Furnished Property, Equipment, and Services

3. Subject Matter Experts (SME) / Technical Advisor (TA)/ Customer Representative (CR): Government may assist in access to personnel needed to develop scripting and production as appropriate and subject to availability.

3.1. Facilities: Each BPA call/order shall indicate if any government facilities may be potentially available/ provided for the project.

3.2. Utilities: When operating within a government facility, the Contractor shall instruct employees in utilities conservation practices.

3.3. Equipment: N/A

3.4. Materials: Each BPA call/order shall indicate if any government-provided materials may be potentially available/provided for the project.

PART 4

Contractor Furnished Items and Services

4. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this BPA that are not listed under Part 3 of this PWS (or within Individual BPA call/orders).

4.1. Contractor Staff: The contractor shall provide professional personnel to perform the required work. The contractor shall identify by name and qualification those individuals chosen to perform key roles/positions, virtual services, and technical production functions. Substitutions shall be submitted in writing and shall be subject to approval of the Project Officer/COR. Substitutes will have at least the same qualifications as the person being replaced. The Government shall not exercise any supervision or control over the contractor’s employees or subcontractors. Such personnel shall be accountable solely to the Contractor who, in turn is responsible to the Government.

4.2. Secret Facility Clearance: N/A.

PART 5

Tasks

5.1. Basic: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide complete audiovisual support for virtual conferencing and/or live event and/or technical productions and/or provide the same to supplement government efforts in accomplishing audiovisual projects defined in each Individual BPA call/order. The contractor will be responsible for acquiring all elements used in the production and securing all rights and permissions for the Army to utilize the products in perpetuity.

5.2. Specific Tasks: Exact requirements and required deliverables will be identified within each BPA call/order.

5.3. Casting: The contractor may only utilize “Professional Talent” where actors or narrators are called for. Use of actual military members or DoD Civilians will be approved by the Project Officer/COR on a case-by-case basis.

5.4. Standards for Recording: All elements for each effort must be created in accordance with technical specifications listed within each BPA call/order.

5.5. Release Requirements: Talent releases (DD Form 2830, 2831) shall be obtained by the contractor from all featured persons recognizably photographed or recorded. Contractor shall deliver releases and rights documents/licenses for use of private or commercial property (DD Form 2832), to include stock footage, photographs, music and graphics that clearly assign rights to the Government for use within the production in perpetuity.

PART 6

Technical Exhibit Listing

6. Technical Exhibit 1: Antiterrorism / Operations Security Requirements

TECHNICAL EXHIBIT 1

Antiterrorism / Operations Security Requirements

1. Antiterrorism (AT) Level I training. This standard language is for contractors that plan performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

Applies to this contract

2. Access and general protection/security policy and procedures. This is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Applies to this contract

2a. For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

N/A. Does not apply. Contractor do not require CACs for this requirement.

2b. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Applies to this contract

3. AT Awareness Training for Contractor Personnel Traveling Overseas. This standard language required US based contractor employees and associated sub-contractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact.

N/A. No Oversea travel required.

4. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award or within 10 calendar days of new employees commencing performance with the results reported to the COR NLT 14 calendar days.

Applies to this contract.

5. Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems. All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

N/A. Contractor does not require access to government information systems.

6. For contracts that require a formal OPSEC program. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

N/A. Does not apply for this requirement. The contract does not require a formal OPSEC program.

7. For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

N/A. Does not apply for this requirement

8. For information assurance (IA)/information technology (IT) training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of appointment to IA/IT functions.

N/A. Contractor does not require network access

9. For information assurance (IA)/information technology (IT) certification. Per DoD 8570.01-M , DFARS

252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

N/A. Does not apply for this requirement

10. For contractors authorized to accompany the force. DFARS Clause 252.225-7040, Contractor Personnel Authorized to Accompany U.S. Armed Forces Deployed Outside the United States. The clause shall be used in solicitations and contracts that authorize contractor personnel to accompany US Armed Forces deployed outside the US in contingency operations; humanitarian or peacekeeping operations; or other military operations or exercises, when designated by the combatant commander. The clause discusses the following AT/OPSEC related topics:

required compliance with laws and regulations, pre-deployment requirements, required training (per combatant command guidance), and personnel data required.

N/A. Does not apply for this requirement. Contractors are not authorized to accompany the force.

11. For Contract Requiring Performance or Delivery in a Foreign Country, DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors Outside the US. The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task force commander policies and directives.

N/A. Does not apply for this requirement. Performance or Delivery is not in a Foreign Country.

12. For contracts that require handling or access to classified information. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the

National Industrial Security Program Operating Manual (DoD 5220.22-M); (2) any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

N/A. Does not apply for this requirement. Contractors are not required to handle or access to classified information.

13. Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b of AR 381-12.

N/A. Does not apply for this requirement. Contractor does not require a security clearance.

14. For contracts that require delivery of food and water. This standard language is for contractor employees with an area of performance delivering food and water within an Army-controlled installation, facility or area. The supplies delivered under this contract shall be transported in delivery conveyances maintained to prevent tampering with and / or adulteration or contamination of the supplies, and if applicable, equipped to maintain a prescribed temperature.

All delivery vehicles will also be subject to inspection at all times and all places by the Contracting Officers Representative, Post Veterinarian, and / or Law enforcement Officials. When the sanitary conditions of the delivery conveyance have led, or may lead to product contamination, adulteration, constitute a health hazard, the delivery conveyance is not equipped to maintain prescribed temperatures or the transport results in product "unfit for intended purpose", supplies tendered for acceptance may be rejected without further inspection. As the holder of a contact with the Department of Defense, it is incumbent upon the awardee to insure that all products and/or packaging have not been tampered or contaminated. Delivery conveyances will be locked or sealed at all times, except when actively loading or unloading. Unsecured vehicles will not be left unattended. All incoming truck drivers will provide adequate identification upon request. In the event of an identified threat to an installation, or a heightened force protection/Homeland Security threat Level, the contractor may be required to adjust delivery routes to minimize vulnerability risks and enable direct delivery to DOD facilities.

N/A. Does not apply for this requirement. This contract does not require delivery of food and water.