BPA RFQ.pdf

November 18, 2020

To: All Prospective Vendors:

Subject: Request for Quotes – DMA/AMVID Blanket Purchase Agreements (BPA) for Live

Events, Virtual Conference, and/or Technical Production Support Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; Quotes are being requested and a separate written solicitation will not be issued apart from this notice and its related attachments.

The Defense Media Activity (DMA) and the Army Multimedia Visual Information Directorate (AMVID), Production Acquisition Division (PAD), are issuing this Request for Quote (RFQ) in order to establish a pool of multiple Blanket Purchase Agreements (BPA) for professional quality live event, virtual conference, and/or technical productions, and other complete audiovisual support for projects administered/managed by the AMVID Army Television Division (TV) Field Production Branch, and with contract services facilitated by AMVID-PAD. See Attachment A, Statement of Work (SOW) for full details. This acquisition is 100% restricted to small businesses with a NAICS Code of 512191, Teleproduction and Other Postproduction Services, and the associated small business size standard is $34,500,000.00. This acquisition is conducted in accordance with FAR Parts 12 and Subpart 13.5.

The Government anticipates establishing a pool of at least five (5) and up to twelve (12) unpriced BPAs, each with a period of performance of five (5) years. Once these master BPAs are established, both AMVID PAD and DMA Contracting Officers may issue/award competitive calls/orders against any BPA within the pool. As new requirements are identified, all BPA holders within the pool will be solicited for quotes via competitive RFQs. These RFQs will be unique to each requirement and have their own set of submission requirements and evaluation methodology. Vendors can be added or removed from the initial pool of established BPAs.

This RFQ seeks to establish the initial pool of BPAs. Calls/orders placed against the BPAs will range from $1,000.00 to $1,000,000.00. The total of call/orders placed against the BPAs shall not exceed $1,000,000.00 to any one contractor. The overall ceiling for the BPA shall not exceed (NTE) $3,500,000.00 during the 5 year ordering period. If you are a small business that is interested in responding to this RFQ, you may participate by submitting a Quote accordingly.

SPECIFICATIONS

See Attachments:

Attachment A: Performance Work Statement (PWS) Attachment B: BPA Terms and Conditions

DEPARTMENT OF DEFENSE

DEFENSE MEDIA ACTIVITY

6700 TAYLOR AVENUE

FORT MEADE, MD 20755-7061

QUOTES SHALL INCLUDE THE FOLLOWING INFORMATION:

(1) Capability Statement: Document consisting of no more than one (1) page describing the magnitude, complexity, and diversity of the work they regularly accomplish in regards to audiovisual production within one or all categories: 1. Virtual Conferencing, and/or 2. Live Events, and/or 3. Technical Production Services. This document should also include a brief description of their staff and facilities. Vendors are encouraged to include any information on facets of audiovisual production at which they specialize and/or excel. Information beyond one page may not be evaluated.

(2) Product Samples: No less than seven (7) audiovisual samples from the list of thirteen (13) examples below. Each sample must be accompanied by a document, not to exceed one (1) page, identifying which of the below 13 examples (a-m) it represents and details the purpose of the program, planning, administration and the final cost. “Sizzle reels” will not be accepted. Samples shall be submitted electronically via website link. Samples must include:

a.) An example of a virtual conference production that prominently features a virtual platform with delivery of content over a secure network.

b.) An example of a virtual conference produced exclusively in a virtual environment.

c.) An example of a virtual conference production that prominently features live event hybrid blended technology capabilities.

d.) An example of storyboarding, scripting, and delivery formats for a virtual, live event, and/or hybrid production.

e.) An example of a virtual, live event, and/or hybrid production that prominently features original event design.

f.) An example of a virtual, live event, and/or hybrid production that prominently features audience interaction and/or Q&A with multiple talent sources in various remote locations.

g.) An example of a live event production that prominently features the director’s audio track with program.

h.) An example of a live event production that prominently features on-camera talent in a scripted performance with audience engagement.

i.) An example of technical production that prominently features original video and audio services.

j.) An example of technical production services that prominently features original art, 2D/3D animation and motion graphics.

k.) An example of technical production that prominently features original Post-Production video editing and audio services.

l.) An example of technical production services that prominently features electrical and lighting.

m.) An example of technical production services that prominently features staging and rigging.

(3) Past Performance References: Document describing at least three (3), but not more than five (5) previous projects the vendor had 100% responsibility for producing within the past three

(3) years. If the vendor has created any virtual conferencing, and/or live events, and/or technical productions for any agency of the Department of Defense (DoD) within the past three (3) years, the most recent project must be included within the examples. Each example shall contain the following information:

a) Project Title

b) Organization

c) Final Cost

d) Purpose of the program (communication objective)

e) Summary of work performed

f) Customer POC Name, telephone, and email

g) Date project began and date it was completed

(4) Price:

Vendors shall provide hourly rates for each of the five years for the various labor categories that may be used in performing audiovisual production requirements. Vendors are encouraged to provide discounts. Price will not be assigned a rating but will be evaluated for fair and reasonableness.

(5) The following Administrative Information:

a) Tax identification number (TIN)

b) Dun & Bradstreet Number (DUNS)

c) CAGE Code

d) Complete Business Mailing Address

e) Point of Contact name, phone number and email address

Evaluation for Award: A BPA award to a vendor will require a passing rating for Factor 1- Experience, at least a Good or better rating for Factor 2-Product Samples, at least a Satisfactory Confidence rating for Factor 3-Past Performance, and Factor 4- Pricing that is determined fair and reasonable. The Government anticipates awarding at least five (5) and up to twelve (12) unpriced BPAs, each with a period of performance of five (5) years.

Note: All vendors must be actively registered in www.SAM.Gov to receive award.

CONTRACT AWARD

The vendor’s quote must effectively demonstrate experience and proven success in performing similar requirements of the SOW; and do so in a manner that represents a comprehensive understanding of the magnitude and complexity of the Government's requirements. BPA awards shall be made to up to twelve vendors whose quotes, conforming to this solicitation, are most advantageous to the Government in terms the factors 1) Experience, 2) Product Samples, and

3) Past Performance.

Quotes will be evaluated using a two-part evaluation. First, Experience will be evaluated on a pass/fail basis to determine whether or not the vendor clearly demonstrates, in their Capability Statement, significant and broad experience in creating a variety of complete audiovisual productions with virtual conferencing, and/or live events, and/or technical production services.

Vendors that do not pass, will be considered technically unacceptable and ineligible for award.

Next, only quotes that pass this initial pass/fail evaluation of Experience will be further evaluated using best value tradeoff procedures in terms of the following factors in order of importance:

Product Samples and Past Performance. The possible ratings for Product Samples from lowest to highest are: Poor, Marginal, Fair, Good, and Excellent. Only vendors receiving a Product Sample ratings of above Fair (Good or Excellent) will be further evaluated on the last factor, Past Performance.

SOLICITATION PROVISIONS AND CLAUSES

(1) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-09 and DFARS Publication Notice

(DPN)20201001.

(2) FAR and DFARS provisions and clauses may be found at:

http://www.acquisition.gov/far and https://www.acquisition.gov/dfars

(3) The following FAR provisions apply to this RFQ:

52.204-16, Commercial and Government Entity Cage Code Reporting;

52.212-1, Instructions to Offerors – Commercial Items; and 52.252-1, Solicitation Provisions Incorporated by Reference

(4) The following FAR clauses apply to this acquisition:

52.204-18, Commercial and Government Entity Cage Code Reporting Maintenance;

52.212-4, Contract Terms and Conditions – Commercial Items;

52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders – Commercial Items including [52.204-10, Reporting Executive compensation and First-Tier Subcontract Award; 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; 52.219-6, Notice of Total Small Business Set-Aside;

52.219-28, Post Award Small Business Program Rerepresentation; 52.222-3, Convict Labor; 52.222-19, Child Labor – Cooperation with Authorities and Remedies; 52.222- 21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Equal Opportunity for Workers with Disabilities; 52.222-50, Combating Trafficking in Persons; 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer – System for Award Management]

52.219-6, Notice of Total Small Business Set-Aside;

52.227-14, Rights in Data-General;

52.227-17, Rights in Data-Special Works;

52.232-18, Availability of Funds;

52.232-40, Providing Accelerated Payments to Small Business Subcontractors;

52.252-2, Clauses Incorporated by Reference.

(5) The following DoD provisions (DFARS) also apply to this solicitation:

252.203-7005, Representation Relating to Compensation of Former DoD Officials;

252.204-7007, Alternate A, Annual Representations and Certifications;

252.204-7008, Compliance with Safeguarding Covered Defense Information Controls;

252.209-7002, Disclosure of Ownership or Control by a Foreign Government.

(6) The following DoD clauses (DFARS) also apply to this solicitation:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials;

252.203-7002, Requirement to Inform Employees of Whistleblower Rights;

252.204-7000, Disclosure of Information;

252.204-7003, Control of Government Personnel Work Product;

252.204-7009, Limitations on the Use or Disclosure of Third- Party Contractor

Reported Cyber Incident Information;

252.204-7012, Safeguarding Covered Defense Information and Cyber Incident

Reporting;

252.227-7015, Technical Data--Commercial Items;

252.227-7016, Rights in Bid or Proposal Information;

252.227-7020, Rights In Special Works;

252.227-7021, Rights In Data--Existing Works;

252.227-7037, Validation of Restrictive Markings on Technical Data;

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports;

252.232-7006, Wide Area WorkFlow Payment Instructions;

252.243-7002, Requests for Equitable Adjustment;

252.247-7023; Transportation of Supplies by Sea.

QUESTIONS:

Vendors shall submit all questions in writing by 12:00 pm (noon) Eastern Time (ET) December 3, 2020 via e-mail with subject line “BPA Questions” to Ashley.V.Reyes.civ@mail.mil with cc to Naillil.M.Dejesus.civ@mail.mil.

RFQ DUE DATE:

The RFQ Due date for responses is on or before 12:00 pm (noon) ET December 4, 2020 via e-mail with subject line “BPA Quote” to Ashley.V.Reyes.civ@mail.mil with cc to Naillil.M.Dejesus.civ@mail.mil. The maximum file size for emails is 5 MB. The vendor is responsible to ensure email and all attachments are received.