Generator_Maintenance_West_Tennessee.pdf

Event Description This event is to bid for a five (5) year contract for Department of Military at the Tennessee Army National Guard, Army Aviation Support Facility.

Site Visit: February 20, 2025 @ 9:00am Central

Specifications and terms & conditions are attached.

Agency Contact: Anthony McCalester -anthony.mccalester@tn.gov

Procurement Office Contact: Melinda Nelson 615-313-0521 melinda.nelson@tn.gov

READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.

All responses to the above event must be submitted online through the Supplier Portal, mailed, or hand-delivered; the State cannot accept responses via email.

The purpose of this Invitation to Bid Event/Source of Supply Event is to establish a term contract (s) to provide: The State of Tennessee, with products and/or services as described in the attached terms, conditions, specifications and price sheet.

A term contract means a contract in which a source or sources for supply are established for a specified period of time at an agreed upon price(s).

If the Review and bid on this event link included in the e-mail notification does not work, please go to https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/supplier-informa tion-/invitations-to-bid--itb-.html Click on the link that says Bid Opportunities and log in with your vendor ID and password.

NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357

Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.

Supplier Portal link: https://supplier.edison.tn.gov/ (Maintain supplier information) Central Procurement Office Website: https://www.tn.gov/generalservices/procurement.html

The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.

Event Details

Bidder: PUBLIC EVENT DETAILS

Submit To: Military Call for Shipping Information United States

Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013589 Sell RFx 1 Event Round Version 1 1 Event Name Generator Maintenance - West Tennessee Start Time Finish Time

02/13/2025 12:00:00 CST 02/28/2025 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Question UOM Best Worst Response

General Questions Question UOM Best Worst Response Please complete the attached form, included with the Terms and Conditions document, and attach all pertinent documentation regarding your company's efforts to achieve diversity business participation. This information must be submitted with the bid document and monthly thereafter until a reasonable level of diversity business participation is achieved. Confirm below that you have completed this attached form by choosing, "Yes."

Required: Yes Mandatory Response:No

Response Comments

The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.

§ 12-12-106." For reference purposes, the list is currently available online at:

https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html

Required: Yes Mandatory Response:No

Response Comments

Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.

Required: Yes Mandatory Response:No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Military Call for Shipping Information United States

Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013589 Sell RFx 2 Event Round Version 1 1 Event Name Generator Maintenance - West Tennessee Start Time Finish Time

02/13/2025 12:00:00 CST 02/28/2025 14:00:00 CST

Response Comments

I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.

IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes

Required: Yes Mandatory Response:Yes

Response Comments

Please list the following information:

List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website

Required: Yes Mandatory Response:No

Response Comments

Please list the following for all licenses and permits required by federal, state and local law.

Type of license:

Name on the license:

License number:

Expiration date:

Required: Yes Mandatory Response:No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Military Call for Shipping Information United States

Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013589 Sell RFx 3 Event Round Version 1 1 Event Name Generator Maintenance - West Tennessee Start Time Finish Time

02/13/2025 12:00:00 CST 02/28/2025 14:00:00 CST

Response Comments

Associated Terms: Licenses A respondent must have all licenses and permits required by federal, state and local laws for performance of this contract. List the type, description and expiration date for each license respondent holds.

The respondent shall indicate whether or not they plan to sub-contract:

No: The respondent does not anticipate using a sub-contractor at this time and agrees to submit a request to subcontract during the contract period prior to using a subcontractor.

Yes: The bidder shall list the subcontractor(s):

Attach list of additional subcontractors to the bid, including the following for each subcontractor.

List the Sub-Contractor's Name List the Sub-Contractor's Address List the Sub-Contractor's Contact Person List the Sub-Contractor's Phone Number

Required: Yes Mandatory Response:No

Response Comments

Associated Terms:

The Contractor shall not assign this Contract or enter into a subcontract for any of the goods or services provided under this Contract without obtaining the prior written approval of the Central Procurement Office. Notwithstanding any use of approved subcontractors, the Contractor shall be the prime contractor and shall be responsible for all work provided.

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Military Call for Shipping Information United States

Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013589 Sell RFx 4 Event Round Version 1 1 Event Name Generator Maintenance - West Tennessee Start Time Finish Time

02/13/2025 12:00:00 CST 02/28/2025 14:00:00 CST

Please enter the number of days, from the bid opening date, after which your bid offer will expire: 0

Required: Yes Mandatory Response:No

Response Comments

Technical Assistance

Enter the name, address, and telephone number of the technician or service representative in the space provided below.

List the Name of the Technician/Service Representative List the Technician/Service Representative Address List the Technician/Service Representative Phone Number List the Technician/Service Representative Toll Free Phone Number List the Technician/Service Representative Pager or Cell Number List the Technician/Service Representative Email Address List the Technician/Service Representative Website

Required: Yes Mandatory Response:No

Response Comments

List the return goods policy:

Required: Yes Mandatory Response:No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Military Call for Shipping Information United States

Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013589 Sell RFx 5 Event Round Version 1 1 Event Name Generator Maintenance - West Tennessee Start Time Finish Time

02/13/2025 12:00:00 CST 02/28/2025 14:00:00 CST

Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:

(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;

(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and

(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.

Required: Yes Mandatory Response:No

Response Comments

The respondent shall indicate the standard warranty period.

List the Standard Warranty Period:

Required: Yes Mandatory Response:No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Military Call for Shipping Information United States

Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013589 Sell RFx 6 Event Round Version 1 1 Event Name Generator Maintenance - West Tennessee Start Time Finish Time

02/13/2025 12:00:00 CST 02/28/2025 14:00:00 CST

Line Details Line: 1 Item ID: 1000189810 Line Qty: 5 UOM: Each Bid Qty: 5 Required: Yes Reserve Price: No

Description: Annual Maintenance, Generator (Cummins) and Transfer Switch (Eaton ATC-300, Jackson AASF #3, 2254 Westover Road, Jackson, TN 38305. SN J180437472, KW150, Diesel

Question UOM Best Worst Response What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Line: 2 Item ID: 1000189811 Line Qty: 15 UOM: Each Bid Qty: 15 Required: Yes Reserve Price: No

Description: Trip Charge, Generator (Cummins) and Transfer Switch (Eaton ATC-300), Jackson AASF #3, 2254 Westover Road, Jackson, TN 38305. SN J180437472, KW150, Diesel

Question UOM Best Worst Response What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Line: 3 Item ID: 1000189812 Line Qty: 15 UOM: Each Bid Qty: 15 Required: Yes Reserve Price: No

Description: Quarterly Maintenance, Generator (Cummins) and Transfer Switch (Eaton ATC-300), Jackson AASF #3, 2254 Westover Road, Jackson, TN 38305. SN J180437472, KW150, Diesel

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Military Call for Shipping Information United States

Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013589 Sell RFx 7 Event Round Version 1 1 Event Name Generator Maintenance - West Tennessee Start Time Finish Time

02/13/2025 12:00:00 CST 02/28/2025 14:00:00 CST

What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Line: 4 Item ID: 1000189813 Line Qty: 5 UOM: Each Bid Qty: 5 Required: Yes Reserve Price: No

Description: Load Bank Testing, Generator (Cummins) and Transfer Switch (Eaton ATC-300), Jackson AASF #3, 2254 Westover Road, Jackson, TN 38305. SN J180437472, KW150, Diesel

Question UOM Best Worst Response What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Line: 5 Item ID: 1000189814 Line Qty: 8 UOM: Hour Bid Qty: 8 Required: Yes Reserve Price: No

Description: Hourly Wage, Regular Time, Generator Maintenance, Jackson AASF #3, 2254 Westover Road, Jackson, TN 38305.

Question UOM Best Worst Response What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Military Call for Shipping Information United States

Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013589 Sell RFx 8 Event Round Version 1 1 Event Name Generator Maintenance - West Tennessee Start Time Finish Time

02/13/2025 12:00:00 CST 02/28/2025 14:00:00 CST

Line: 6 Item ID: 1000189815 Line Qty: 5 UOM: Hour Bid Qty: 5 Required: Yes Reserve Price: No

Description: Hourly Wage, Premium Time, Generator Maintenance, Jackson AASF #3, 2254 Westover Road, Jackson, TN 38305.

Question UOM Best Worst Response What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Military Call for Shipping Information United States

Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013589 Sell RFx 9 Event Round Version 1 1 Event Name Generator Maintenance - West Tennessee Start Time Finish Time

02/13/2025 12:00:00 CST 02/28/2025 14:00:00 CST

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Military Call for Shipping Information United States

Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013589 Sell RFx 10 Event Round Version 1 1 Event Name Generator Maintenance - West Tennessee Start Time Finish Time

02/13/2025 12:00:00 CST 02/28/2025 14:00:00 CST

Appendix A - Line Specifications Line: 1 Item ID: 1000189810 Line Qty: 5 UOM: Each Description: Annual Maintenance, Generator (Cummins) and Transfer Switch (Eaton ATC-300, Jackson AASF #3, 2254 Westover Road, Jackson, TN 38305. SN J180437472, KW150, Diesel

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: NATIONAL GUARD ARMORY-JACKSON

2254 WESTOVER ROAD

AASF #3

JACKSON TN 38301

United States

Quantity: 5 Due Date: 02/17/2025 Freight Terms:

Ship Via: Best Option Available

Line: 2 Item ID: 1000189811 Line Qty: 15 UOM: Each Description: Trip Charge, Generator (Cummins) and Transfer Switch (Eaton ATC-300), Jackson AASF #3, 2254 Westover Road, Jackson, TN 38305. SN J180437472, KW150, Diesel

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: NATIONAL GUARD ARMORY-JACKSON

2254 WESTOVER ROAD

AASF #3

JACKSON TN 38301

United States

Quantity: 15 Due Date: 02/17/2025 Freight Terms:

Ship Via: Best Option Available

Line: 3 Item ID: 1000189812 Line Qty: 15 UOM: Each Description: Quarterly Maintenance, Generator (Cummins) and Transfer Switch (Eaton ATC-300), Jackson AASF #3, 2254 Westover

Road, Jackson, TN 38305. SN J180437472, KW150, Diesel

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Military Call for Shipping Information United States

Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013589 Sell RFx 11 Event Round Version 1 1 Event Name Generator Maintenance - West Tennessee Start Time Finish Time

02/13/2025 12:00:00 CST 02/28/2025 14:00:00 CST

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: NATIONAL GUARD ARMORY-JACKSON

2254 WESTOVER ROAD

AASF #3

JACKSON TN 38301

United States

Quantity: 15 Due Date: 02/17/2025 Freight Terms:

Ship Via: Best Option Available

Line: 4 Item ID: 1000189813 Line Qty: 5 UOM: Each Description: Load Bank Testing, Generator (Cummins) and Transfer Switch (Eaton ATC-300), Jackson AASF #3, 2254 Westover Road, Jackson, TN 38305. SN J180437472, KW150, Diesel

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: NATIONAL GUARD ARMORY-JACKSON

2254 WESTOVER ROAD

AASF #3

JACKSON TN 38301

United States

Quantity: 5 Due Date: 02/17/2025 Freight Terms:

Ship Via: Best Option Available

Line: 5 Item ID: 1000189814 Line Qty: 8 UOM: Hour Description: Hourly Wage, Regular Time, Generator Maintenance, Jackson AASF #3, 2254 Westover Road, Jackson, TN 38305.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Military Call for Shipping Information United States

Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013589 Sell RFx 12 Event Round Version 1 1 Event Name Generator Maintenance - West Tennessee Start Time Finish Time

02/13/2025 12:00:00 CST 02/28/2025 14:00:00 CST

Shipping Information

Schedule: 1 Ship To: NATIONAL GUARD ARMORY-JACKSON

2254 WESTOVER ROAD

AASF #3

JACKSON TN 38301

United States

Quantity: 8 Due Date: 02/17/2025 Freight Terms:

Ship Via: Best Option Available

Line: 6 Item ID: 1000189815 Line Qty: 5 UOM: Hour Description: Hourly Wage, Premium Time, Generator Maintenance, Jackson AASF #3, 2254 Westover Road, Jackson, TN 38305.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: NATIONAL GUARD ARMORY-JACKSON

2254 WESTOVER ROAD

AASF #3

JACKSON TN 38301

United States

Quantity: 5 Due Date: 02/17/2025 Freight Terms:

Ship Via: Best Option Available

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Military Call for Shipping Information United States

Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013589 Sell RFx 13 Event Round Version 1 1 Event Name Generator Maintenance - West Tennessee Start Time Finish Time

02/13/2025 12:00:00 CST 02/28/2025 14:00:00 CST

Appendix B - Terms & Conditions

1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.

2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.

If the information will be submitted in writing please mail to the following address:

Department of Finance and Administration 312 Rosa L. Parks Ave.

21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243

3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.

Last Updated: 08/30/2016

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Military Call for Shipping Information United States

Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013589 Sell RFx 14 Event Round Version 1 1 Event Name Generator Maintenance - West Tennessee Start Time Finish Time

02/13/2025 12:00:00 CST 02/28/2025 14:00:00 CST