Generator Maintenance _ ADDENDUM 1.pdf

1600 Battle Creek Road, Morrow, GA 30260

Annual Contract for Generator Preventive Maintenance

ADDENDUM # 1

DATE Tuesday, June 4, 2024

BID NUMBER 2024-GS-15

BID OPENING DATE Tuesday, June 11, 2024 at 3:00 p.m. local time PRE-BID MEETING DATE Tuesday, June 4, 2024 at 3:00 p.m. local time

ADDENDUM MUST BE SIGNED AND INCLUDED IN YOUR RESPONSE TO THE RFB.

REVISION:

1) Replace Division 2 Section 4 – Bid Form with the revised Bid Form provided with this Addendum on pages 2-4.1R through 2-4.8R.

Revision includes the removal of line items 22 and 23 from the original Bid Form. To ensure responsiveness, all columns J,K,L,M should be filled in for all item numbers.

QUESTIONS:

1) Will the final bid documents on be posted online or sent out?

Answer: The final bid documents have been posted on the Georgia Procurement Registry, Vendor Registry, and our website, at www.ccwa.us.

2) Do we need to have a Bid Bond before awarded the contract?

Answer: Yes. Please refer to Division 2 Section 3 of the Bid documents.

3) Section 1 Division 2: 34. How is distance to price correlated for comparison?

Answer: Your question is not clear; therefore, we cannot provide a response.

4) Section 1 Division 2: 35. Is there any forms we must submit to show we are

Women Owned?

Answer: No. Please refer to Division 2 Section 3 of the Bid documents for required submittals.

5) Section 1 Division 4:1C. Is the supervisor required to be at the site during performance of the work?

Answer: No

6) Are services expected to start in September with a Minor PM, then 6 months later with the Major and Load Bank?

Answer: Yes

ADDENDUM # 1

DATE Tuesday, June 4, 2024

BID NUMBER 2024-GS-15

BID OPENING DATE Tuesday, June 11, 2024 at 3:00 p.m. local time

7) Are we expected to pull fluid samples for oil and coolant fluid analyses both during the Minor and also during the Major?

Answer: Samples pulled, and analysis performed only during the minor.

8) For cost savings to the client, fluid samples are usually only needed annually.

Confirm air filters to be replaced annually during the Major PM.

Answer: Correct, fluid analysis performed during minor. Confirmed, Air Filter to be replaced during major.

9) Confirm that these are Green Majors (not a full oil change).

Answer: Correct, Green Majors confirmed.

10) SOW says that fuel and air filters are to be replaced annually. But then the Bid

Form says that “Column M will be used for information purposes only, as Oil and Filter changes will be based on analysis on as needed when needed basis.”

Please specify if the Major PM pricing (Column J) should include filter changes.

Answer: Major PM cost must include filter changes.

11) Please specify if Oil and Water Filters should be included in the pricing on the Bid

Form for a Major PM (Column J), as they are not listed in the SOW.

Answer: Confirmed, Major PM cost must include filter changes.

12) Should they be included for the pricing for “Oil and Filter changes” (Column M)?

Answer: Yes

13) In Section 2.2 b & c “Tune-ups, injector testing, and related service procedures shall be performed as necessary.” And “Coolant inhibitor and anti-freeze concentration must be checked annually and supplied and replaced by the Contractor as necessary.” Confirm that these are not part of the PM pricing, but will be under separate PO’s.

Answer: Not part of PM pricing. Any engine tune-up work or coolant supplies must be quoted separately before performing.

ADDENDUM # 1

DATE Tuesday, June 4, 2024

BID NUMBER 2024-GS-15

BID OPENING DATE Tuesday, June 11, 2024 at 3:00 p.m. local time

14) When performing loadbank testing on Medium-Voltage units, safety requires the use of a transformer, a M/V loadbank, and to have an engineer on site with a technician. Do the M/V sites already have any of this equipment on site (Bid Form#s 22, 23, 42, 43, 49, 56, 57) to help mitigate the costs?

Answer: No loadbank equipment is on-site.

15) On the Bid Form, Items #56 & 57, Northeast Plant #1 & 2, are listed twice, also at

#s 22 & 23. Should we list pricing twice?

Answer: Refer to Revision #1 above.

Acknowledgment of receipt of this addendum must be signed and included in your bid response.

COMPANY NAME

SIGNATURE

DATE

Clayton County Water Authority May 2024

Division 2 Bid Requirements Section 4: Bid Form – Revised

2-4.1R

Bid of _________________________________________________________________

(Hereinafter "Bidder"), organized and existing under the laws of the State of __________, Doing business as __________________________________________ (insert "a corporation," "a partnership," or "an individual" or such other business entity designation as is applicable).

To the Clayton County Water Authority (hereinafter "CCWA").

In compliance with the Request for Bids, Bidder hereby proposes to perform all work for Annual Contract for Generator Preventive Maintenance in strict accordance with the Contract Documents as enumerated in the Request for Bids, within the time set forth therein, and at the prices stated below.

By submission of this bid, Bidder certifies, and in the case of joint bid each party thereto certifies as to the party’s own organization that this bid has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this bid with any other Bidder or with any competitor. Bidder also certifies compliance with the Instructions to Bidders.

In submitting this bid, Bidder certifies Bidder is qualified to do business in the State of Georgia as required by laws, rules, and regulations or, if allowed by statute, covenants to obtain such qualification prior to contract award.

CONTRACT EXECUTION:

The undersigned Bidder agrees, if this bid is accepted, to enter into an Agreement with CCWA on the form included in the Documents to perform and furnish Work as specified or indicated in the Documents for the Contract Price derived from the bid and within the times indicated herein and in accordance with the other terms and conditions of the Documents.

Bidder accepts the terms and conditions of the Documents.

PAYMENT:

Payment should be made net 30 days from receipt of an invoice and upon approval of Contractor’s work.

2-4.2R

INSURANCE:

Bidder further agrees that bid amount(s) stated herein includes specific consideration for the specified insurance coverages.

ADDENDA:

Bidder acknowledges receipt of the following Addenda:

BID:

CCWA guarantees no minimum or maximum quantities, and additionally reserves the right to purchase more or less at the unit price, based on actual need.

The undersigned proposes to complete, in all respects, sound, complete and conformable with this Contract Document the following work for the following amounts:

To be considered responsive to this bid, bidders are required to bid on all work items listed on the Bid Form, except for column M, which will be used for information purposes only.

A B C D E F G H I J K L M

Item # Plant/Site Address Manufactur er Serial # Engine Model #

Tank Size

(Gals) KW Voltage/

Ph

Lump Sum Cost

LEVEL 1

Minor

Lump Sum Cost

LEVEL 2

Major/LB

LUMP SUM

TOTAL

(Level 1 + 2)

Oil and Coolant Change

2-4.3R

LIFT STATION SITES

1 Advantages 630 Garden Walk Blvd. Cummins D000088152 50DGCA 175 50 240/1

2 Arrowhead 240 Arrowhead Blvd. KatoLight LM37002279765 D60FGJ4 130 60 240/3

3 Atlanta 3968 Gilbert Rd. Cummins F090207973 DFEG-545173 580 350 480/3

4 Atlanta Beach 2300 Highway 138 SE Cummins F000120413 35DGBB 150 35 240/3

5 Brown Road 9432 Brown Rd. KatoLight LM24048479773 D125FFJJ4 230 125 240/3

6 Cecilia Circle 102 Cecilia Cir. Cummins C000075357 35DGBB 150 35 240/3

7 Cedar Hill 6935 Cedar Hill Ct. Cummins I010286590 35DGBB 150 35 240/3

8 Claude Court 9170 Claude Ct. Cummins G010265785 35DGBB 150 35 240/3

9 Creekstone 1595 Beckworth Lane Cummins 35DGBB G010265785 200 35 240/3

10 Cristi Court 345 Cristi Ct. KatoLight LM36942179768 D60FGJ4 130 60 240/3

11 Feagin 1737 Berry Drive Cummins GD03C1850744 E180359969 200 35 240/3

12 Freeman Estates 2237 Allman Dr. Cummins I080208791 DSFAD-7246516 250 60 480/3

To be considered responsive to this bid, bidders are required to bid on all work items listed on the Bid Form, except for column M, which will be used for information

# Plant/Site Address Manufactur er Serial # Engine Model #

Tank Size

(Gals) KW Voltage/

Ph

Lump Sum Cost

LEVEL 1

Minor

Lump Sum Cost

LEVEL 2

Major/LB

LUMP SUM

TOTAL

(Level 1 + 2)

Oil and

2-4.4R

13 Gov't Circle 1383 Government Cir. KatoLight LM36942279770 D60FJJ4 230 60 240/3

14 Keswick 277 Layfield Drive Cummins 4BTAA3.368 E190563276 200 35 240/3

15 LaCosta 11200 Gulf Port Ct. Cummins F000115500 40DGBC 175 40 240/3

16 Landings 644 Millstone Dr. Cummins I040697114 35DGGD 165 35 240/3

17 London Court 8895 London Ct. Cummins A000048136 35DGBB 150 35 240/3

18 Lovejoy Road 1751 E. Lovejoy Rd. Cummins I020415447 35DGGD 165 35 240/3

19 Minnow Road 4062 Minnow Rd. Cummins G990954399 25DKAF 135 25 240/3

20 Mundy's Mill 9652-B Fayetteville Rd. Cummins A028322300 20DNAF 85 20 480/3

21 North Lake 235 North Lake Dr. Cummins F998926051 20DNAF 90 20 240/3

22 O'Hara 7637 Crimson Ct Detroit-Diesel 2047671 40DSEJB 165 40 480/3

23 Panhandle Valley 12242-B Centerra Dr. Cummins J060981543 50DGCA 200 50 480/3

24 Patriots Point 9840 Musket Ridge Cir Cummins D060909679 50DGCA 200 50 480/3

25 Peachtree Glen 3899 Panola Rd. Cummins E040638109 35DGGD 165 35 240/3

To be considered responsive to this bid, bidders are required to bid on all work items listed on the Bid Form, except for column M, which will be used for information

# Plant/Site Address Manufactur er Serial # Engine Model #

Tank Size

(Gals) KW Voltage/

Ph

Lump Sum Cost

LEVEL 1

Minor

Lump Sum Cost

LEVEL 2

Major/LB

LUMP SUM

TOTAL

(Level 1 + 2)

Oil and

2-4.5R

26 Pinto Trail 1640 Pinto Tr. Cummins A040593385 60DGCB 230 60 240/3

27 Reeves Creek 300 Speer Rd. Cummins I040697765 300DFCB 660 300 480/3

28 Rex Ridge 5778 Rex Ridge Loop Cummins G050806831 35DGGD 165 35 240/3

29 River Crest 582 Fielding Ct. Cummins E000103529 35DGBB 150 35 240/3

30 Rum Creek 1915 Walt Stevens Rd. Cummins I980790468 230DFAB 350 230 480/3

31 Spivey Club 8416 Members Dr. Cummins J080214195 100DSGAA 200 100 480/3

32 Stillwater 1938 Water Crest Dr. Cummins K010306883 40DGBC 175 40 240/3

33 Sunnybrook 1456 Sunnybrook Dr. Cummins G0990954400 15DKAC 90 15 240/3

34 Tara Bend 949 Tara Bend Cummins A010190995 25DKAF 85 25 240/3

35 Tara Blvd. 199 Tara Blvd. Cummins D030486918 60DGCB 230 60 240/3

36 Walnut Creek 12000 S.L.R. Blvd. Cummins G000126336 100DGDB 200 100 480/3

37 Whaley's Lake 210 Whaley's Lake Ln. KatoLight LM24113279775 D125FJJ4 230 125 240/3

38 Wright Circle 7705 Wright Cir. Cummins A018200390 20DNAF 85 20 240/3

To be considered responsive to this bid, bidders are required to bid on all work items listed on the Bid Form, except for column M, which will be used for information

# Plant/Site Address Manufactur er Serial # Engine Model #

Tank Size

(Gals) KW Voltage/

Ph

Lump Sum Cost

LEVEL 1

Minor

Lump Sum Cost

LEVEL 2

Major/LB

LUMP SUM

TOTAL

(Level 1 + 2)

Oil and

2-4.6R

NON-LIFT STATION SITES

39 Blalock Pump St 1545 Pates Creek Rd. Cummins A100090928 450DFEJ 2,000 450 480/3

40 Casey #1 688 Flint River Rd. Caterpillar A4Z00160 3516SR4HV 5,000 2000 12470/3

41 Casey #2 688 Flint River Rd. Caterpillar A4Z00161 3516SR4HV 5,000 2000 12470/3

42 HQ Administration 7340 Southlake Pkwy Detroit-Diesel 2053302 350DSE 660 350 480/3

43 Headquarters Bldg. A 7340 Southlake Pkwy Detroit-Diesel 2048612 124DSEJB 350 125 480/3

44 Headquarters Bldg. B 7340 Southlake Pkwy Detroit-Diesel 2051723 80DSEJB 250 80 480/3

45 Headquarters Bldg. C 7340 Southlake Pkwy Cummins C980710137 25DKAF 75 25 480/3

46 Headquarters Bldg. D 7340 Southlake Pkwy Stateline 5977 KP-1EG25S Natural Gas 25 480/3

47 Hooper Plant 70 Oakdale Dr. Cummins QSK60-G19 65523-213 9592 2500 12470/3

48 J.W. Smith Plant 275 Hampton Rd. Caterpillar E3N0029 D50-6 120 50 480/3

49 Jackson #1 9740 Thomas Rd. Cummins D990890908 DFMB3368919 2,000 130 480/3

50 Jackson #2 9740 Thomas Rd. Caterpillar 4FN02903 3516SR4HV 5,000 1500 480/3

To be considered responsive to this bid, bidders are required to bid on all work items listed on the Bid Form, except for column M, which will be used for information

# Plant/Site Address Manufactur er Serial # Engine Model #

Tank Size

(Gals) KW Voltage/

Ph

Lump Sum Cost

LEVEL 1

Minor

Lump Sum Cost

LEVEL 2

Major/LB

LUMP SUM

TOTAL

(Level 1 + 2)

Oil and

2-4.7R

51 Jackson #3 9740 Thomas Rd. Caterpillar 4FN02902 3516SR4HV 5,000 2000 480/3

52 Morrow Re-Pump Sta 6340 South Lee St. Caterpillar G1E02432 C-32 4,000 1,000 480/3

53 Noah's Ark Station 1865 Noah's Ark Rd. Cummins C100109762 800DQCC 2,000 800 480/3

54 Northeast Plant #1 6900 Old Macon Hwy. Caterpillar JGZ00657 3516SR4HV 10,000 2000 12470/3

55 Northeast Plant #2 6900 Old Macon Hwy. Caterpillar KGZ00656 3516SR4HV 10,000 2000 12470/3

56 Panhandle Wetland 13361Panhandle Rd. Cummins C990873099 DFED3367692 500 500 480/3

57 Shoal Creek #1 301 Hampton Rd. Caterpillar 7GM00901 3512SR4B 10,000 Shared 1500 480/3

58 Shoal Creek #2 301 Hampton Rd. Caterpillar 7GM00900 3512SR4B 10,000 Shared 1500 480/3

59 Terry R. Hicks Plant 1693 Freeman Rd. Cummins E99096442 DFSD3371275 1,000 25 480/3

TOTAL BID AMOUNT (Add lump sum totals in column “L” above) $

Submitted by: ______________________________________________________ Is the Bidder a CCWA certified SLBE? Y – County:________________________ NO Company Name of Bidder

2-4.8R

Submitted by:

(COMPANY NAME OF BIDDER)

By: (OFFICER NAME)

(SIGNATURE)

(TITLE)

(SEAL)

(ATTEST)

(COMPANY ADDRESS)

(CITY, STATE, ZIP CODE)

(LICENSE NUMBER) (If Applicable)

PHONE NUMBER:

EMAIL ADDRESS:

DATE:

END OF SECTION