Annual Contract for Generator PM _ RFB.pdf

REQUEST FOR BIDS

ANNUAL CONTRACT FOR

GENERATOR PREVENTIVE MAINTENANCE

Bid ID: 2024-GS-15

May 2024

CLAYTON COUNTY WATER AUTHORITY

1600 Battle Creek Road Morrow, GA 30260

Virtual Teams Bid Opening Meeting: Tuesday, June 11, 2024 at 3:00 p.m. local time.

Virtual Teams Non-Mandatory Pre-Bid Meeting: Tuesday, May 28, 2024 at 3:00 p.m. local time.

This solicitation offers a SLBE Bid Discount

Clayton County Water Authority May 2024 Annual Contract for Generator Preventive Maintenance

Table of Contents i

Division 1 General Information Section 1 Request for Bids ........................................................................ 1-1.1 Section 2 Project Overview ....................................................................... 1-2.1

2.1 Intent and Purpose ............................................................ 1-2.1

2.2 Bid Evaluation ................................................................... 1-2.1

2.3 Addendum ......................................................................... 1-2.1

Division 2 Bid Requirements Section 1 Instructions to Bidders ............................................................... 2-1.1 Section 2 Risk Management Requirements .............................................. 2-2.1 Section 3 Bid Submittals ........................................................................... 2-3.1 Section 4 Bid Form .................................................................................... 2-4.1 Section 5 Georgia Bid Bond ...................................................................... 2-5.1 Section 6 Bidder Qualification Information ................................................ 2-6.1 Section 7 Contractor Affidavit & Agreement .............................................. 2-7.1 Section 8 Small Local Business Enterprises (SLBE) Bid Discount ............ 2-8.1

Division 3 Contract Forms Section 1 Agreement Form........................................................................ 3-1.1 Section 2 Performance Bond (Not Required) Section 3 Payment Bond (Not Required) Section 4 Non-Collusion Certificate .......................................................... 3-4.1 Section 5 Certification of Absence of Conflict of Interest ........................... 3-5.1

Division 4 Specifications

Section 1 General Requirements .............................................................. 4-1.1

1.1 General .............................................................................. 4-1.1

1.2 Site Work ........................................................................... 4-1.1 Section 2 Work Assignment and Detail ..................................................... 4-2.1

2.1 General .............................................................................. 4-2.1

2.2 Work Assignment .............................................................. 4-2.1

Attachments A. W-9 Form B. Vendor Information Form C. Bid Package Label

Addenda None issued at this time

END OF TABLE OF CONTENTS

Section 1: Request for Bids

1-1.1

Clayton County Water Authority

Morrow, Georgia 30260

Name of Project: Annual Contract for Generator Preventive Maintenance

The Clayton County Water Authority will open sealed bids from licensed contractors via a Virtual Teams Meeting on Tuesday, June 11, 2024 at 3:00 p.m. (local time) for the Annual Contract for Generator Preventive Maintenance.

Any bids received after the specified time will not be considered.

A Non-Mandatory Pre-Bid Virtual Teams Meeting will be held on Tuesday, May 28, 2024, at 3:00 p.m. (local time).

Please use the following call-in instructions to attend the Pre-Bid and Bid Opening meetings:

Join Microsoft Teams Meeting Toll Number: + 912-483-5368 Conference I.D. 586 911 342#

CCWA encourages Small Local, Minority and Women-Owned businesses to participate and respond to this bid request.

To promote responsible environmental practices the bid package is available in electronic (Adobe PDF) format and can be requested by emailing CCWA_Procurement@ccwa.us, or by calling 770-960-5223, Monday through Friday, from 8:00 am - 5:00 pm. Bidders will need to provide contact information and an email address, and any file size transfer limits to ensure email transmittals can be made. A hardcopy bid package can also be requested at a cost of $25.

By: Dr. Cephus Jackson, Chairman

END OF SECTION

https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjY4NzQ4NDAtZjkwOS00ZmNiLWE3YTktZTE5MWUyNTkwMjEy%40thread.v2/0?context=%7b%22Tid%22%3a%228fea069c-f6d5-44d1-abd6-59e36bb5e36f%22%2c%22Oid%22%3a%22312cf2dd-2eb5-4f74-a1ec-22139b9a0e3d%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjY4NzQ4NDAtZjkwOS00ZmNiLWE3YTktZTE5MWUyNTkwMjEy%40thread.v2/0?context=%7b%22Tid%22%3a%228fea069c-f6d5-44d1-abd6-59e36bb5e36f%22%2c%22Oid%22%3a%22312cf2dd-2eb5-4f74-a1ec-22139b9a0e3d%22%7d

Section 2: Project Overview

1-2.2

2.1 Intent and Purpose

The Clayton County Water Authority (CCWA) intends to contract for the annual services of an experienced contractor to complete generator preventive maintenance services for the period from September 1, 2024, through August 31, 2025.

2.2 Bid Evaluation

A contract will be awarded to the lowest responsive, responsible bidder whose bid conforms to the Request for Bids specifications and will be the most advantageous to the CCWA. An evaluation will also be performed to ensure bidder complies with the required submittals. Determination of best responsive responsible bidder will be the sole judgment of the CCWA. The need to provide responsive and quality service is of the utmost importance; therefore, CCWA reserves the right to offer the job to the next qualified lowest bidder if the contractor awarded the contract rejects the work or cannot respond to the scheduling requirements.

The initial term of this contract will be for twelve (12) months. The contract may be extended for a second and/or third 12-month period by mutual written consent by both parties with no changes in the terms and conditions.

Small Local Business Enterprise (SLBE) bid discount:

This procurement has a SLBE bid discount for evaluation purposes only, which will be given to CCWA certified SLBE primes only. For more details, please refer to Division 2, Section 8 of this bid package.

2.3 Addendum

Bidders may ask questions regarding this Contract prior to the bid opening. To be considered, all questions must be received in writing, via email to CCWA_Procurement@ccwa.us by 3:00 p.m. (local time) on Thursday, May 30, 2024. Any and all responses to bidders’ questions will be issued in the form of an Addendum by email and posted on the CCWA website. All addenda issued shall become part of the Bid Documents.

Division 2 General Information Section 1: Instructions to Bidders

2-1.1

These instructions are to be followed by every entity proposing to provide the Clayton County Water Authority (CCWA) with goods and/or services. These instructions constitute an integral part of the bid, and any Bidder agrees that tender of a bid constitutes acknowledgment and acceptance of its obligation to adhere to these instructions, which are to be incorporated into and considered part of any contract the Bidder ultimately executes with the CCWA.

1. If there is any question whatsoever regarding any portion of the specifications, it shall be the Bidder’s responsibility to seek clarification immediately from the CCWA, as early as possible prior to the bid opening. Regarding public works projects, requests for interpretations of specifications must be made in writing to the department proposing out the project not later than five (5) days prior to receipt of bids.

2. Unless it is otherwise stated in the bid documents, it shall be the responsibility of the bidder to inform itself as to all conditions of the work site and to make and take account thereof in calculating and submitting its bid. Documents may be made available by the CCWA during the bidding process; no warranty of accuracy is made in regard to these documents, and it is the responsibility of the bidder to make its own investigations as to the nature of the work and the conditions under which it shall be performed, and to make its own independent assumptions as to these matters. The burden of anticipating unforeseen circumstances, either hidden or latent, and the conditions of the work site and all related circumstances, and the cost of accommodating therefore should unanticipated circumstances be later encountered shall rest upon the bidder.

3. Pre-bid meeting or any other information session will be held at the location as indicated in the solicitation. Unless indicated otherwise, attendance is not mandatory, although vendors are strongly encouraged to attend. However, in the event the meeting is mandatory, then a representative of the vendor must attend the meeting in its entirety to be considered eligible for solicitation award.

Late entry to the meeting will not be allowed.

4. In the event that, after the acceptance of a bid by the Board of Directors of the CCWA, any unsuccessful bidder wishes to contest such action, a written “Notice of Contest” must be filed with the Chief Executive Officer no later than close of business on the 5th business day after the selection of successful bidder by the Board. Failure to timely file such notice shall forever preclude the

2-1.2 filing of a contest of the award, or any civil action in the courts of the State of Georgia or of the United States.

5. Information submitted by the Bidder in the bid process shall be subject to disclosure after bid award in accordance with the Georgia Open Records Act.

Proprietary information must be identified and be accompanied by a signed affidavit outlining the redacted information. Entire bids may not be deemed proprietary.

6. Bids must be made on the enclosed bid Form. Unless otherwise requested, one (1) original and at least two (2) copies of the bid Form need to be submitted, and these copies must be typewritten or printed in ink. All copies of any bid Forms must be signed in ink by the person or persons authorized to sign the bid Form. The person signing the bid Form must initial any changes or corrections.

7. The name of the person, firm, or corporation making the bid must be printed in ink, along with the Bidder’s signature, on all separate sheets of the bid Form.

If a bid is made by an individual, his name and post office address must be shown. If made by a firm, or partnership, the name and the post office address of each member of the firm or partnership must be shown. If made by a Corporation, the person or persons signing the bid must show the name of the State under the laws of which the Corporation is chartered and his, or their, authority for signing same. The names, titles and addresses of the President, Secretary and the Treasurer and the corporate authority for doing business in this state shall be listed and returned with the bid Form.

8. All bids must be hand delivered, delivered by courier service, or mailed via the United States Postal Service. No facsimiles will be accepted. The person, firm, or corporation making the bid shall submit it in a sealed envelope on or before the date and time specified in the bid package. The envelope shall be marked “Sealed Bid” and carry the bid title, Contractor’s License Number and date and time of opening as set forth in the bid package. The envelope shall also bear the name of the party making the bid and the party’s address. Address bids to Clayton County Water Authority, 1600 Battle Creek Road, Morrow, Georgia, 30260. Even if a bid is not submitted, the bid form should be returned signed and with an explanation, otherwise the result will be deletion from the mailing list.

2-1.3

9. If published price books are a part of your bid, one price book must be included with your bid Form, and the successful Bidder is required to furnish additional current price books after award of the bid.

10. Alterations to the documents are strictly prohibited and shall result in automatic disqualification of the Bidder's bid. If there are "exceptions" to the specifications or comments to any of the solicitation requirements or other language, then the bidder may ask questions regarding those requirements or submit additional documentation as to the variation from the specifications but may not alter any of the language contained in the solicitation.

11. In the case of goods, the person, firm or corporation making the bid may propose all items. All items may be considered separately, at the discretion of the CCWA.

12. Bids for public works whose price exceeds $100,000.00 must be accompanied by a certified check, cashier's check, or acceptable bid bond in an amount not less than five percent (5%) of the amount bid.

13. Bidders for construction contracts where the laws of Georgia or the United States of America require a license in order to perform such construction must list the license number and class on the face of the bid envelope and must enclose copies of any required license with the bid.

14. When public work is let out for bid, no person shall prevent or attempt to prevent competition in such bid. Such Bidders must make an oath filed with the officer who makes payments under the contract that they have not prevented or attempted to prevent competition in the bid process. Such oath must be signed by: if a partnership, all partners and any officer or agent or other person who acted on the partnership’s behalf during the bid process; if a corporation, all officers, agents, or other persons who acted for the corporation in the bid process.

15. Bids shall not be withdrawn or cancelled by the bidder past the bid opening date and time. The bidder may make modifications/corrections to the bid by submitting a corrected seal bid but only if the change is prior to the bid opening.

The corrected document should be clearly marked that it supersedes the bid originally submitted. No modification or corrections will be allowed subsequent to the bid opening.

2-1.4

16. By tendering a bid, a Bidder agrees to leave the bid open for acceptance by the CCWA for ninety (90) days after the date set for the opening thereof.

17. By tendering a bid, the Bidder certifies that the Bidder has carefully examined these instructions and the terms and specifications applicable to and made a part of the bid. The Bidder further certifies that the prices shown in any schedule of items on which the Bidder is proposing are in accordance with the conditions, terms and specifications of the bid and that they are aware that any exception taken thereto may disqualify the bid. Bidders are required to inform themselves fully as to the availability of materials and the conditions relating to construction and labor under which any work will be or is now being performed. No error or misjudgment nor any lack of information on local conditions, general laws or regulations on the part of the Bidder shall merit withdrawal of the bid.

18. Copies of all communication pertaining to bids must be sent to the CCWA Procurement and Compliance Section.

19. The purpose of this bid is to establish contract prices. Unit price extension and net total must be shown if applicable. Cash discounts should be indicated separately. Any applicable sales taxes should be included in the unit prices for all materials to be provided by the successful Bidder.

20. Bidders are hereby notified and agree by submission of a bid Form that if additional items not listed in the bid Form become necessary and require unit prices not established by the bid Form, the unit prices of such items shall be negotiated and shall be directly proportional to the established unit prices of similar items in the bid Form.

21. All prices on goods shall be for delivery, our destination, F.O.B. destination freight prepaid Jonesboro, Georgia, and/or Morrow, Georgia, unless otherwise shown. Any deliveries shall be made as needed and requested throughout the contract period.

22. Quantities when shown are estimates only, based on anticipated needs. The CCWA reserves the right to purchase more or less based on actual need at contract price. If a Bidder intends to offer minimum or maximum shipment quantities, such intent and such quantities should be specified on the bid Form.

Otherwise, none will be assumed.

2-1.5

23. The time for completion of the work is stated in the bid Form. Failure to complete the work within this period shall result in payment to the CCWA of liquidated damages in an amount provided for by contract for each calendar day in excess of the Contract time.

24. The Bidder must employ such methods and means in carrying out the work as will not cause any interruption of or interference with any other Bidder.

25. The successful Bidder must comply with the applicable Risk Management Requirements prior to beginning performance, and during the contract period.

26. The Contract between the CCWA and the Bidder shall be executed on a form provided by CCWA and will be subject to all requirements of the contract documents (which include but may not be limited to the Contract, these instructions, any Purchase Orders, and the Risk Management Requirements), and shall form a binding contract between the contracting parties.

27. Failure to execute the Contract, any required Surety Performance and Payment Bonds, or to furnish any required satisfactory proof of carriage of required insurance within ten (10) days from the date of notice of award of the Contract shall be just cause for the annulment of the award and for forfeiture of the bid guaranty to the CCWA, not as a penalty, but in liquidation of damages sustained. At the discretion of the CCWA, the award may then be made to the next lowest responsible vendor, or the work may be re-advertised or constructed by the CCWA.

28. Any Contract and Contract Bonds shall be executed in duplicate.

29. Award of this bid shall be by action of the CCWA Board at its regular monthly meeting.

30. The CCWA reserves the right, with or without notice or cause, to accept any bid regardless of the cost thereof; to reject any bid, or any number of bids; to negotiate with any Bidder for a reduction of or alterations in its bid; to reject all bids and to call for additional bids upon the same or different invitations to bid, plans or specifications; to be sole judge, in its discretion, on all questions as to whether or not a bid complies with the invitation to bid, the plans or the specifications, and as to the solvency and sufficiency of any and all sureties on all bonds.

2-1.6

31. The apparent low bid for goods shall be considered to be the lowest aggregate total price of specified products at their unit prices times the estimated required quantities of these specified products.

32. Bids received from two (2) or more vendors that are identical in price, delivery and meet the requirements of the bid specifications shall be awarded on the following basis:

a. The bid submitted by a vendor who does not have a documented negative vendor performance record.

b. The bid submitted by a vendor who is located within Clayton County.

c. The bid submitted by a vendor who is certified by our Small Local Business Enterprise Program.

d. If the tie bids meet all the above criteria, and it is not in CCWA’s best interest (at its sole discretion) to split the award, the bid award is based on the toss of a coin by CCWA staff in a public session. The vendors involved will be invited to attend the coin toss at a stated date and time.

One or more witnesses from both CCWA Procurement and the Request Department may be present. A simple coin toss (called by the vendor listed first in the alphabet) will break the tie and decide the award.

33. While price is the prime criteria, and the CCWA intends to purchase at the lowest responsible bid available, price shall not be the sole criteria utilized by the CCWA in evaluating the bid package submitted. The following criteria shall also be utilized by the CCWA in determining the lowest responsible bid:

a. Ability of bidder to perform in the time frame needed by the CCWA.

b. Reputation of the bidder in its industry.

c. Reasonableness of the bid in relation to anticipated costs.

d. Ongoing relationships with the CCWA based on above-average prior performance of work with CCWA.

e. Preference for local vendors where there is no significant variance in price or service.

2-1.7

34. Bidders are notified that CCWA reserves the right except in the case of public works contracts to include among the factors considered in awarding the contract the proximity of each Bidder's place of business to any affected Authority facility. CCWA further reserves the right to award the contract to a Bidder other then the Bidder offering the lowest price where: (a) the difference in price between the low Bidder and the preferred Bidder is nominal: and (b) CCWA's Board determines that the preferred bid provides the most cost-effective option due to the closer proximity of the preferred Bidder's place of business to the affected Authority facility or facilities. In such a situation, by responding to this bid, the Bidder waives any cause of action against CCWA for frustration of bid or under any similar legal theory; furthermore, the Bidder agrees to pay all costs and expenses, including but not limited to attorney fees, incurred by CCWA in defending against any such claim.

35. It is the policy of the Clayton County Water Authority (CCWA) to promote award of sub-agreements for goods and/or services to qualified minority and women-owned businesses. Bidders are encouraged to solicit minority and women-owned businesses whenever they are potential sources.

36. Bidders are encouraged to utilize the services and assistance of the U.S. Small Business Administration (SBA), and the office of the Department of Commerce Minority Business Development Agency (MBDA). These agencies can provide assistance in securing the names of qualified minority and women-owned businesses. Additionally, it is encouraged that bidders access certified Small Local Business Enterprise (SLBE) vendors from Clayton County, DeKalb County, and City of Atlanta.

The Georgia Department of Transportation (DOT) has established a list of qualified Disadvantaged Business Enterprises. Information is available online under the tab for “Directories”, link for “UCP Directory - Excel” at:

http://www.dot.ga.gov/PS/Business/DBE.

The successful Bidder will be asked to provide, along with his Request for Payment each month a list of qualified SLBE and MBE/WBE businesses utilized on this Project.

http://www.dot.ga.gov/PS/Business/DBE

Division 2 General Information Section 1: Instructions to Bidders

2-1.8

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT OF 2006

37. Pursuant to the Georgia Security and Immigration Compliance Act of 2006, the successful Bidder understands and agrees that compliance with the requirements of O.C.G.A.13-10-91 and Georgia Department of Labor Rule 300-10-02 are conditions of this bid and contract document. The Bidder further agrees that such compliance shall be attested by the Bidder and any of his Subcontractors by execution of the appropriate Affidavit and Agreement included after the Agreement Form of these documents.

Division 2 Bid Requirements Section 2: Risk Management Requirements

2-2.1

The Contractors and any potential CCWA approved Subcontractors will provide minimum insurance coverage and limits as per the following:

The Contractor/Subcontractor will file with the Clayton County Water Authority (the “Authority”) Certificates of Insurance, certifying the required insurance coverage and stating that each policy has been endorsed to provide a minimum of thirty (30) day advance written notice to the Authority in the event of cancellation, material change, or nonrenewal of policies required under the contract to the Authority. All bonds and insurance coverage must be placed with an insurance company approved by the Authority, licensed, or approved to do business in the State of Georgia, and rated Secure (“A-”, “VII” or better) by A.M. Best’s Insurance Guide throughout the duration of the contract. The letter denotes the company’s financial strength, and the Roman numeral represents the financial size of the carrier. Worker’s Compensation self-insurance for individual Contractors must be approved by the Worker’s Compensation Board, State of Georgia and/or Self-Insurance pools approved by the Insurance Commissioner, State of Georgia. The insurer shall agree to waive all rights of subrogation against the Authority, its elected or appointed officers, officials, agents, authorized volunteers, and employees for losses paid under the terms of this policy which arise from work performed by the Named Insured for the Authority, but this provision applies regardless of whether the Authority has received a waiver of subrogation from the insurer.

As the Risk Management Requirements herein are minimum required insurance coverage and limits, the Authority’s Risk Manager may require additional and/or increase in coverage and limits driven by the complexity of the relevant contract.

The Authority requires insurance on an “occurrence” basis whenever possible. Policies written on a “claims made” basis (e.g. cyber, professional liability and pollution liability) require the inclusion of the following provisions:

(a) The retroactive date must be shown on the certificate of insurance (or provided a copy of the declarations page showing it).

(b) Insurance must be maintained for at least two (2) years after completion of the work and/or contract.

(c) If coverage is canceled or non-renewed after the work has been completed and/or the contract has ended, the contractor/subcontractor must purchase the extended reporting period for at least two (2) years.

Section 2: Risk Management Requirements

APPLICABLE TO ALL CONTRACTS AS APPLICABLE (Marked with an “X”)

2-2.2

Worker’s Compensation – Required for all contracts, including any sole proprietor, individual consultants, or small businesses.

Worker’s Compensation coverage on a statutory basis for the State of Georgia with an Employer’s Liability MINIMUM limits of $500,000 bodily injury for each Accident, $500,000 bodily injury for each Disease, and $500,000 bodily injury by Disease for each Employee. Other States: If any work is performed out of state including any remote workers, then those states must be covered as well. Maritime endorsements: If there is an exposure of injury to any contractors or providers to any maritime exposures then coverage shall include the appropriate endorsements such as USL&H (United States Longshore and Harbor Workers Comp Act), Jones Act or other federal statutes. Waiver of subrogation: The insurer agrees to waive all rights of subrogation against the Authority, its elected or appointed officers, officials, agents, authorized volunteers, and employees for losses paid under the terms of this policy which arise from work performed by the Named Insured for the Authority, but this provision applies regardless of whether or not the Authority has received a waiver of subrogation from the insurer. An umbrella policy may increase the employer’s liability limits to meet the minimum requirements.

Commercial General Liability – Required for all contracts. Coverage to be provided on “occurrence” not “claims made” basis. The coverage is to include Contractual liability, Per Project Limit of Liability, losses caused by Explosion, Collapse and Underground (“xcu”) perils, the “Clayton County Water Authority” is to be added as an Additional Insured and Products and Completed Operations coverage is to be maintained for three (3) years following

Crime Liability – Required for all contracts involving any use, care, custody, or control of any cash, money, securities, and/or wire transfers.

Any use of crypto currencies must be pre-approved by the Risk Management Department.

Cyber Liability – Required for all software, computer hardware installation, data access, data integrations, data usage, cloud storage, SaaS, and or technology related contracts.

Coverage shall include the minimum: a) Information Security & Privacy Liability; b) Regulatory Fines and Penalties; c) Payment Card Industry (PCI) if credit cards and/or banking information is obtained or accessed, and d) Ransomware. Since cyber insurance policies are written on a claims-made basis, insurance must be maintained for at least two (2) years after completion of the work and/or contract.

Professional Liability Insurance (Errors & Omissions) – Required for all professional service contracts. This shall include any consultants, medical, legal, technical, insurance agents, or other professions that require proper licenses. Since professional insurance policies are written on a claims-made basis, insurance must be maintained for at least two (2) years after completion of the work and/or contract.

Terrorism Liability – Required on specific contracts stated by the Risk Management Department including but not limited to: 1) all contracts involving access or use of any water, gas, electric utilities shall require third parties to have TRIA and third-party liability limits of at least $5,000,000; and 2) all special events that are highly visible, politically sensitive, or have more than 1,000 attendees should require at least $1,000,000 of terrorism liability for any event sponsors.

Section 2: Risk Management Requirements

APPLICABLE TO ALL CONTRACTS AS APPLICABLE (Marked with an “X”)

2-2.3 completion of work. The general aggregate and products & completed operations aggregate should be at least twice the minimum required occurrence limit. Policy shall be written on an Insurance Services Office (ISO) industry form CG0001 2010 or newer. Contracts involving any youths or children under 18 should also be required to provide proof of coverage for sexual abuse & molestation coverage that it is either;

clearly not excluded on the general liability or purchased as a stand-alone policy. Should the coverage be on a claims-made basis, insurance should remain in force for the life of the contract and up to the date to which the youngest youth/child at the start of the contract turns age 18 plus two years.

Automobile Liability – Required for all contracts except for products or services that are remote only or are delivered by a professional delivery service. ISO policy form CA0001 or its equivalent liability coverage. Coverage shall be included for any owned, leased, hired, or non-owned autos (ISO symbol 1 is preferred). For any contracts involving the transportation of hazardous materials, limited pollution endorsement ISO form CA9948 or its equivalent shall be on the policy. Sole proprietors shall provide the same limits as stated above via a personal auto policy plus an umbrella. Uninsured motorist coverage should be equal to the per occurrence limit except for contracts with other governmental entities.

Aviation Liability – Required for all Drones/UAV (Unmanned Aerial Vehicles), general aviation contracts, and Fixed base operators (FBO). Coverage should include owned, hired, and non-owned aircraft/aviation.

Liquor Liability – Required for all third-party services and contracts involving selling, distributing, or serving alcohol. Coverage should be full liquor liability and not “host” liquor if it is being sold.

Sexual Abuse & Molestation Liability – Required for all contracts and services involving youths, children, special needs, or senior citizens. Must be maintained for at least two (2) years after completion of the work and/or contract.

Builder’s Risk – Recommended for most construction projects. The limit of coverage should be equal to the value of the contract or GREATER. Covered perils should be at least fire, wind, theft, vandalism, flood, and earthquake.

Umbrella Liability – Recommended for all contracts. The umbrella or Excess Liability Policy may be used to combine with underlying policies to obtain the limits required. The Management of the Authority may elect to require higher limits.

The underlying coverage shall be General Liability, Automobile Liability, and Employers Liability (Workers Compensation). Concurrent policy dates with primary liability policies except for Workers Compensation.

MINIMUM LIMITS OF LIABILITY ON NEXT PAGE

Section 2: Risk Management Requirements

2-2.4

INSURANCE COVERAGE LIMIT

Worker’s Compensation Bodily Injury by Accident - Each Accident $500,000 Bodily Injury by Disease – Each Disease $500,000 Bodily Injury by Disease – Each Employee $500,000

Commercial General Liability

General Aggregate $2,000,000 Products & Completed Operations Aggregate $2,000,000 Each Occurrence $1,000,000 Personal & Advertising Injury $1,000,000 Damages to Premises / Fire Legal $500,000 Medical Payments $5,000

Automobile

Combined Single Limit OR $1,000,000 Per Person $500,000 Per Occurrence $500,000 Property Damage $100,000 Medical Payments $1,000

Crime

Employee Dishonesty $1,000,000 Funds Transfer Fraud $1,000,000 Money & Securities $100,000 Computer Crime $1,000,000 Social Engineering or its equivalent $100,000

Cyber Insurance

Each Claim/Wrongful Act $1,000,000 Annual Aggregate $2,000,000 Business Interruption $1,000,000 Data Recovery $1,000,000 Cyber Extortion Expenses $500,000 Cyber Extortion/Ransom Payments $50,000

Professional Liability Each Claim/Wrongful Act $1,000,000 General Aggregate $2,000,000

Terrorism Access/use of water, electric or gas utilities $5,000,000 Special events $1,000,000

Aviation Each Occurrence $5,000,000 Automobile Liability $1,000,000 Pollution Liability (FBOs Only) $1,000,000

Liquor Each Occurrence $1,000,000 General Aggregate $2,000,000

Sexual Abuse & Molestation Each Claim/Wrongful Act $1,000,000 General Aggregate $2,000,000

END OF SECTION

MINIMUM LIMITS OF LIABILITY

Section 3: Required Bid Submittals

2-3.1

3.1 Bid Submittal Requirements:

The following items are required to be included as part of the bid submittal. Failure to include any of these items may result in the bid being deemed non-responsive.

For your convenience, a check box is provided next to the required items, which include but are not limited to:

A. Bid Form – Bidders must submit their completed and signed Bid Form.

B. Georgia Bid Bond in the amount of 5% of the total bid amount C. Bidder Qualification Information Form, including References.

D. Georgia Security and Immigration Compliance Act of 2006 form.

E. Contractor Affidavit and Agreement form.

F. Subcontractor Affidavit form.

If a Contractor/Subcontractor will not be performing any services under this contract, the Contractor/company submitting the bid MUST also complete, sign, date, and have both Affidavit forms notarized and make proper notation of "N/A" - Not Applicable.

CCWA cannot consider any bid which does not include completed affidavits. It is not the intent of this notice to provide detailed information or legal advice concerning the Georgia Security & Immigration Compliance Act of 2006, as amended on May 11, 2009. All Bidders intending to do business with CCWA are responsible for independently apprising themselves and complying with the requirements of that law and its effect on CCWA procurements and their participation in those procurements.

G. CCWA SLBE Certificate and/or required SLBE Forms (as applicable).

An indication of “N/A” for “not applicable” must be noted as appropriate.

H. Non-Collusion Certificate.

I. Certification of Absence of Conflict of Interest.

J. Copies of any and all license(s) required to perform the work.

K. Vendor Information Form. Company name must match the W-9 Form.

Section 3: Required Bid Submittals

2-3.2

L. W-9 Form. Company name must match the Vendor Information Form and must be registered with the Georgia Secretary of State.

M. Any other items as required in this RFB including but not limited to the items contained in the Instructions to Bidders, Bid Form and Specifications sections.

N. Sample inspection reports – Bidder must provide a sample of their inspection reports that details at a minimum the date of inspection, equipment inspected, services rendered by equipment, and recommendations.

O. Sample load bank result reports – Bidder must provide a sample of their load bank results reports showing all the testing data by equipment.

P. All addenda issued.

https://ecorp.sos.ga.gov/BusinessSearch

Section 4: Bid Form

2-4.1

Bid of _________________________________________________________________

(Hereinafter "Bidder"), organized and existing under the laws of the State of __________, Doing business as __________________________________________ (insert "a corporation," "a partnership," or "an individual" or such other business entity designation as is applicable).

To the Clayton County Water Authority (hereinafter "CCWA").

In compliance with the Request for Bids, Bidder hereby proposes to perform all work for Annual Contract for Generator Preventive Maintenance in strict accordance with the Contract Documents as enumerated in the Request for Bids, within the time set forth therein, and at the prices stated below.

By submission of this bid, Bidder certifies, and in the case of joint bid each party thereto certifies as to the party’s own organization that this bid has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this bid with any other Bidder or with any competitor. Bidder also certifies compliance with the Instructions to Bidders.

In submitting this bid, Bidder certifies Bidder is qualified to do business in the State of Georgia as required by laws, rules, and regulations or, if allowed by statute, covenants to obtain such qualification prior to contract award.

CONTRACT EXECUTION:

The undersigned Bidder agrees, if this bid is accepted, to enter into an Agreement with CCWA on the form included in the Documents to perform and furnish Work as specified or indicated in the Documents for the Contract Price derived from the bid and within the times indicated herein and in accordance with the other terms and conditions of the Documents.

Bidder accepts the terms and conditions of the Documents.

PAYMENT:

Payment should be made net 30 days from receipt of an invoice and upon approval of Contractor’s work.

2-4.2

INSURANCE:

Bidder further agrees that bid amount(s) stated herein includes specific consideration for the specified insurance coverages.

ADDENDA:

Bidder acknowledges receipt of the following Addenda:

BID:

CCWA guarantees no minimum or maximum quantities, and additionally reserves the right to purchase more or less at the unit price, based on actual need.

The undersigned proposes to complete, in all respects, sound, complete and conformable with this Contract Document the following work for the following amounts:

To be considered responsive to this bid, Bidders are required to bid on ALL work items listed on the Bid Form on Columns J, K, and L, which will be used for evaluation purposes. Please note: Costs provided under Column M will be used for information purposes only, as Oil and Filter changes will be based upon analysis on as needed when needed basis.

A B C D E F G H I J K L M

Item # Plant/Site Address Manufacturer Serial # Engine

Model # Tank Size

(Gals) KW Voltage/

Ph

Lump Sum Cost

LEVEL 1

Minor

Lump Sum Cost

LEVEL 2

Major/LB

LUMP SUM

TOTAL

(Level 1 + 2) Oil and Filter

Change

2-4.3

LIFT STATION SITES

1 Advantages 630 Garden Walk Blvd. Cummins D000088152 50DGCA 175 50 240/1

2 Arrowhead 240 Arrowhead Blvd. KatoLight LM37002279765 D60FGJ4 130 60 240/3

3 Atlanta 3968 Gilbert Rd. Cummins F090207973 DFEG-545173 580 350 480/3

4 Atlanta Beach 2300 Highway 138 SE Cummins F000120413 35DGBB 150 35 240/3

5 Brown Road 9432 Brown Rd. KatoLight LM24048479773 D125FFJJ4 230 125 240/3

6 Cecilia Circle 102 Cecilia Cir. Cummins C000075357 35DGBB 150 35 240/3

7 Cedar Hill 6935 Cedar Hill Ct. Cummins I010286590 35DGBB 150 35 240/3

8 Claude Court 9170 Claude Ct. Cummins G010265785 35DGBB 150 35 240/3

9 Creekstone 1595 Beckworth Lane Cummins 35DGBB G010265785 200 35 240/3

10 Cristi Court 345 Cristi Ct. KatoLight LM36942179768 D60FGJ4 130 60 240/3

11 Feagin 1737 Berry Drive Cummins GD03C1850744 E180359969 200 35 240/3

12 Freeman Estates 2237 Allman Dr. Cummins I080208791 DSFAD-7246516 250 60 480/3

To be considered responsive to this bid, Bidders are required to bid on ALL work items listed on the Bid Form on Columns J, K, and L, which will be used for evaluation purposes. Please note: Costs provided under Column M will be used for information purposes only, as Oil and Filter changes will be based upon analysis on as needed

# Plant/Site Address Manufacturer Serial # Engine

Model # Tank Size

(Gals) KW Voltage/

Ph

Lump Sum Cost

LEVEL 1

Minor

Lump Sum Cost

LEVEL 2

Major/LB

LUMP SUM

TOTAL

(Level 1 + 2)

2-4.4

13 Gov't Circle 1383 Government Cir. KatoLight LM36942279770 D60FJJ4 230 60 240/3

14 Keswick 277 Layfield Drive Cummins 4BTAA3.368 E190563276 200 35 240/3

15 LaCosta 11200 Gulf Port Ct. Cummins F000115500 40DGBC 175 40 240/3

16 Landings 644 Millstone Dr. Cummins I040697114 35DGGD 165 35 240/3

17 London Court 8895 London Ct. Cummins A000048136 35DGBB 150 35 240/3

18 Lovejoy Road 1751 E. Lovejoy Rd. Cummins I020415447 35DGGD 165 35 240/3

19 Minnow Road 4062 Minnow Rd. Cummins G990954399 25DKAF 135 25 240/3

20 Mundy's Mill 9652-B Fayetteville Rd. Cummins A028322300 20DNAF 85 20 480/3

21 North Lake 235 North Lake Dr. Cummins F998926051 20DNAF 90 20 240/3

22 Northeast Plant #1 6900 Old Macon Hwy. Caterpillar GZS00657 3516 10,000 2000 12470/3

23 Northeast Plant #2 6900 Old Macon Hwy. Caterpillar GZS00656 3216 10,000 2000 12470/3

24 O'Hara 7637 Crimson Ct Detroit-Diesel 2047671 40DSEJB 165 40 480/3

25 Panhandle Valley 12242-B Centerra Dr. Cummins J060981543 50DGCA 200 50 480/3

26 Patriots Point 9840 Musket Ridge Cir Cummins D060909679 50DGCA 200 50 480/3

To be considered responsive to this bid, Bidders are required to bid on ALL work items listed on the Bid Form on Columns J, K, and L, which will be used for evaluation purposes. Please note: Costs provided under Column M will be used for information purposes only, as Oil and Filter changes will be based upon analysis on as needed

# Plant/Site Address Manufacturer Serial # Engine

Model # Tank Size

(Gals) KW Voltage/

Ph

Lump Sum Cost

LEVEL 1

Minor

Lump Sum Cost

LEVEL 2

Major/LB

LUMP SUM

TOTAL

(Level 1 + 2)

2-4.5

27 Peachtree Glen 3899 Panola Rd. Cummins E040638109 35DGGD 165 35 240/3

28 Pinto Trail 1640 Pinto Tr. Cummins A040593385 60DGCB 230 60 240/3

29 Reeves Creek 300 Speer Rd. Cummins I040697765 300DFCB 660 300 480/3

30 Rex Ridge 5778 Rex Ridge Loop Cummins G050806831 35DGGD 165 35 240/3

31 River Crest 582 Fielding Ct. Cummins E000103529 35DGBB 150 35 240/3

32 Rum Creek 1915 Walt Stevens Rd. Cummins I980790468 230DFAB 350 230 480/3

33 Spivey Club 8416 Members Dr. Cummins J080214195 100DSGAA 200 100 480/3

34 Stillwater 1938 Water Crest Dr. Cummins K010306883 40DGBC 175 40 240/3

35 Sunnybrook 1456 Sunnybrook Dr. Cummins G0990954400 15DKAC 90 15 240/3

36 Tara Bend 949 Tara Bend Cummins A010190995 25DKAF 85 25 240/3

37 Tara Blvd. 199 Tara Blvd. Cummins D030486918 60DGCB 230 60 240/3

38 Walnut Creek 12000 S.L.R. Blvd. Cummins G000126336 100DGDB 200 100 480/3

39 Whaley's Lake 210 Whaley's Lake Ln. KatoLight LM24113279775 D125FJJ4 230 125 240/3

40 Wright Circle 7705 Wright Cir. Cummins A018200390 20DNAF 85 20 240/3

To be considered responsive to this bid, Bidders are required to bid on ALL work items listed on the Bid Form on Columns J, K, and L, which will be used for evaluation purposes. Please note: Costs provided under Column M will be used for information purposes only, as Oil and Filter changes will be based upon analysis on as needed

# Plant/Site Address Manufacturer Serial # Engine

Model # Tank Size

(Gals) KW Voltage/

Ph

Lump Sum Cost

LEVEL 1

Minor

Lump Sum Cost

LEVEL 2

Major/LB

LUMP SUM

TOTAL

(Level 1 + 2)

2-4.6

NON-LIFT STATION SITES

41 Blalock Pump St 1545 Pates Creek Rd. Cummins A100090928 450DFEJ 2,000 450 480/3

42 Casey #1 688 Flint River Rd. Caterpillar A4Z00160 3516SR4HV 5,000 2000 12470/3

43 Casey #2 688 Flint River Rd. Caterpillar A4Z00161 3516SR4HV 5,000 2000 12470/3

44 HQ Administration 7340 Southlake Pkwy Detroit-Diesel 2053302 350DSE 660 350 480/3

45 Headquarters Bldg. A 7340 Southlake Pkwy Detroit-Diesel 2048612 124DSEJB 350 125 480/3

46 Headquarters Bldg. B 7340 Southlake Pkwy Detroit-Diesel 2051723 80DSEJB 250 80 480/3

47 Headquarters Bldg. C 7340 Southlake Pkwy Cummins C980710137 25DKAF 75 25 480/3

48 Headquarters Bldg. D 7340 Southlake Pkwy Stateline 5977 KP-1EG25S Natural Gas 25 480/3

49 Hooper Plant 70 Oakdale Dr. Cummins QSK60-G19 65523-213 9592 2500 12470/3

50 J.W. Smith Plant 275 Hampton Rd. Caterpillar E3N0029 D50-6 120 50 480/3

51 Jackson #1 9740 Thomas Rd. Cummins D990890908 DFMB3368919 2,000 130 480/3

52 Jackson #2 9740 Thomas Rd. Caterpillar 4FN02903 3516SR4HV 5,000 1500 480/3

53 Jackson #3 9740 Thomas Rd. Caterpillar 4FN02902 3516SR4HV 5,000 2000 480/3

To be considered responsive to this bid, Bidders are required to bid on ALL work items listed on the Bid Form on Columns J, K, and L, which will be used for evaluation purposes. Please note: Costs provided under Column M will be used for information purposes only, as Oil and Filter changes will be based upon analysis on as needed

# Plant/Site Address Manufacturer Serial # Engine

Model # Tank Size

(Gals) KW Voltage/

Ph

Lump Sum Cost

LEVEL 1

Minor

Lump Sum Cost

LEVEL 2

Major/LB

LUMP SUM

TOTAL

(Level 1 + 2)

2-4.7

54 Morrow Re-Pump Sta 6340 South Lee St. Caterpillar G1E02432 C-32 4,000 1,000 480/3

55 Noah's Ark Station 1865 Noah's Ark Rd. Cummins C100109762 800DQCC 2,000 800 480/3

56 Northeast Plant #1 6900 Old Macon Hwy. Caterpillar JGZ00657 3516SR4HV 10,000 2000 12470/3

57 Northeast Plant #2 6900 Old Macon Hwy. Caterpillar KGZ00656 3516SR4HV 10,000 2000 12470/3

58 Panhandle Wetland 13361Panhandle Rd. Cummins C990873099 DFED3367692 500 500 480/3

59 Shoal Creek #1 301 Hampton Rd. Caterpillar 7GM00901 3512SR4B 10,000 Shared 1500 480/3

60 Shoal Creek #2 301 Hampton Rd. Caterpillar 7GM00900 3512SR4B 10,000 Shared 1500 480/3

61 Terry R. Hicks Plant 1693 Freeman Rd. Cummins E99096442 DFSD3371275 1,000 25 480/3

TOTAL BID AMOUNT (Add all Lump Sum Total amounts in column “L” above) $

Submitted by: ____________________________________________________________________ Company Name of Bidder

Is the Bidder a CCWA certified SLBE? YES – COUNTY:___________________________ NO

2-4.8

Submitted by:

(COMPANY NAME OF BIDDER)

By: (OFFICER NAME)

(SIGNATURE)

(TITLE)

(SEAL)

(ATTEST)

(COMPANY ADDRESS)

(CITY, STATE, ZIP CODE)

(LICENSE NUMBER) (If Applicable)

PHONE NUMBER:

EMAIL ADDRESS:

DATE:

Section 5: Georgia Bid Bond

2-5.1

BOND NO._______________________

KNOW ALL MEN BY THESE PRESENTS, that herein after called the PRINCIPAL, and a corporation duly organized under the laws of the State of having its principal place of business at

______________________________in the State of and authorized to do business in the State of Georgia as SURETY, are held and firmly bound unto Clayton County Water Authority, as OWNER, hereinafter called the OBLIGEE, in the amount of five percent (5%) of the Total Bid Amount for the payment for which we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS BOND IS SUCH THAT:

WHEREAS, the Principal is herewith submitting his or its Bid for the Annual Contract for Generator Preventive Maintenance and said Bid, by reference thereto, being hereby made a part hereof.

WHEREAS, the PRINCIPAL contemplates submitting or has submitted a Bid to the OBLIGEE for the furnishing of all labor, materials (except those to be specifically furnished by the Owner), equipment, machinery, tools, apparatus, means of transportation for, and the performance of the work covered in the Bid and the documents, entitled: Annual Contract for Generator Preventive Maintenance.

WHEREAS, it was a condition precedent to the submission of said Bid that a cashier’s check, certified check, or Bid Bond in the amount of five percent (5%) of the Total Bid Amount be submitted with said Bid as a guarantee that the Bidder would, if awarded the Contract, enter into a written Contract with the Owner for the performance of said

Section 5: Georgia Bid Bond

2-5.2

Contract, within 10 consecutive calendar days after written notice having been given of the award of the Contract.

NOW THEREFORE, the conditions of this obligation are such that if the PRINCIPAL within 10 consecutive calendar days after written notice of such acceptance, enters into a written Contract with the OBLIGEE and furnishes a Performance Bond and Payment Bond in an amount equal to 100 percent of the contract amount, satisfactory to the Owner, then this obligation shall be void; otherwise the sum herein stated shall be due and payable to the OBLIGEE and the SURETY herein agrees to pay said sum immediately upon demand of the OBLIGEE in good and lawful money of the United States of America, as liquidated damages for failure thereof of said PRINCIPAL.

Signed and sealed this _____________day of___________________20_______.

PRINCIPAL

By___________________________________

SURETY

By___________________________________ Attorney-In-Fact

Section 6: Bidder Qualification Information

2-6.1

COMPANY NAME OF BIDDER: _____________________________________

NUMBER OF YEARS IN BUSINESS

BUSINESS ADDRESS OF COMPANY:

TELEPHONE NUMBER:

POINT OF CONTACT NAME: _____________________________________

POINT OF CONTACT EMAIL ADDRESS: ________________________________

COMPANY TAX ID NUMBER:

COMPANY WEBSITE: _____________________________________

ENTITY TYPE: Individual/Sole Proprietor Employee Owned Company

Privately Held Corporation/LLC Partnership

Publicly Owned Company Attorney

Other (specify): _______________________________________

NAME OF PRINCIPAL OFFICERS:

Section 6: Bidder Qualification Information

2-6.2

REFERENCES

The bid must contain at least three (3) references for the past five (5) years of experience performing similar services to those required by this RFB. References must include a contact person, address, and phone number. The Clayton County Water Authority should not be included as a reference.

OWNER:

CONTACT NAME:

ADDRESS:

Section 7: Contractor Affidavit and Agreement

2-7.1

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT OF 2006

A.…