GENERAL CONTRACT REQUIREMENTS SECTIONS 01000 01001 01300 01451 01700.pdf

GENERAL CONTRACT REQUIREMENTS

SECTION 01000

WHERE THE FOLLOWING REQUIREMENTS DIFFER FROM REQUIREMENTS

ESTABLISHED BY A SPECIFIC TASK ORDER, THE TASK ORDER REQUIREMENTS

SHALL GOVERN.

1.1 SCOPE

1.1.1 The Contractor will be held responsible for all requirements described in the contract documents and task order documents and all work including that of his Subcontractor, if any, shall be done in accordance with the contract documents and/or task order documents. Failure to familiarize himself/herself with their requirements will not relieve the Contractor of his/her responsibility to comply.

1.1.2 The organization of the specifications into divisions, sections, and articles, and the arrangement of the drawings shall not control the Contractor in dividing the work among Subcontractors or in establishing the extent of the work to be performed by any trade.

1.2 WORK SCHEDULING

1.2.1 Normal facility work hours for the Contractor will be between the hours of 7:00

AM through 4:30 PM, Saturdays, Sundays, and Federal Holidays excepted. If the Contractor desires to work during periods other than above, he must notify the COR three (3) working days in advance of his desire to work during other periods to allow determination of availability of additional inspection forces, determination of impact on existing health care and facility operations, and for notification of fire, security, and safety personnel. When the COR determines that there are no adverse impacts to health care and facility operations and that inspection forces are reasonably available, he/she may authorize the Contractor to perform work during periods other than normal duty hours/days. (Note: If applicable, at time of award this paragraph will be modified to the negotiated schedule for this project). Work in the Operating Room Suite shall be performed outside normal work hours. Other critical care areas may also require work to be done outside the normal work hours. These critical care areas include the Intensive Care Unit, the Emergency Room, Specialty Clinics, and exam rooms.

1.2.2 The following Federal legal Holidays are observed:

New Year's Day 1 January Martin Luther's King's Birthday Third Monday of January President's Day Third Monday of February Memorial Day Last Monday of May Juneteenth 19 June Independence Day 4 July

Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

1.2.3 NOTE: Any of the above holidays falling on a Saturday will be observed the preceding Friday, holidays falling on a Sunday will be observed on the following Monday.

1.2.4 Prior to commencing work on the job initially, resumption of work after prolonged interruption (7 calendar days or more), commencement of any warranty work, and upon completion of warranty work, the Contractor must notify the Contracting Officer (or COR). When relocating to new sites, returning to sites for follow-up work on a phased work plan, notification to the COR is sufficient.

Notification should be by personal contact; however, advance notification may be by telephone, or in writing, and should be accomplished sufficiently in advance to allow scheduling of inspection forces. The purpose of the above precautions is to ensure construction inspection and recording of work proceedings.

1.3 ENTRY/ACCESS TO SITE

1.3.1 Locations to be serviced by the resulting contracts/task orders include hospitals and outpatient clinics and, as such, only those persons granted permission may enter. It is, therefore, required that control be exercised over Contractor personnel while working at these facilities. To maintain this control, a listing of all key personnel (e.g. Project Manager, Superintendent, Quality Control Manager, Safety Manager, etc.) for all task orders must be submitted via email to the Contracting Officer and COR prior to the start of work. The listing shall include, but not limited to: contract number, task order number, project number, and employee name. Subsequent listings of all additions or deletions will be submitted as employees are hired or released.

1.3.2 During construction, the Contractor shall permit the Department of Veterans Affairs personnel access to the facilities within the work area. The Contractor shall provide protection to persons and property throughout the progress of the work.

1.3.3 In the event of a declared National Emergency the Contracting Officer may be required to stop work on this contract and/or task orders for security reasons.

Contractor shall ensure the Contracting Officer has a current “Off Duty” contact name and telephone number at all times to facilitate notification.

1.3.4 The Contractor shall be responsible for compliance with all regulations and orders of the Facilities Management Service and VA Police, respecting identification of employees, movements on installation, parking, truck entry, and all other applicable regulations, which may affect the work. Special requirements will be identified in the statement of work for an individual task order.

1.3.5 The medical center may have specific requirements, which will be identified by the individual Task Orders.

1.4 UNAUTHORIZED PERSONNEL

The Contractor shall inform all personnel working under his jurisdiction (including subcontractor and visiting supplier personnel) that access to areas outside of the immediate work area excluding, direct haul and access routes, Contracting and Engineering offices and point of supply and storage is prohibited. Circulation of said personnel will be limited to official business only.

Persons in violation of the above will be apprehended and appropriately disciplined.

1.5 CORRELATION OF DRAWINGS, SPECIFICATIONS AND CONTRACTS

The specifications, contract and/or task order, and the accompanying drawings are intended to describe and provide for a complete, new, and usable facility. They are intended to be cooperative and what is called for by one shall be as binding as if called for by all. The Contractor will understand that the work herein described shall be complete in every detail, notwithstanding every item necessarily involved is not particularly mentioned, and the Contractor shall be held to provide all labor and material for the entire completion of the work intended to be described and shall not avail himself of any manifestly unintentional error or omission, should any exist. Should any error or inconsistency appear in the drawings or specifications, the Contractor, before proceeding with the work, shall make mention of same to the Contracting Officer and COR for proper adjustment, and in no case shall he proceed with the work in uncertainty.

1.6 REPORT OF ERROR AND DISCREPANCIES

1.6.1 The Contractor shall be responsible for any and all discrepancies in work due to failure to obtain dimensions and investigate conditions at the building before fabrication and installation.

1.6.2 The Contractor shall bear all costs in replacing all materials and labor due to not observing the above paragraph and such replaced materials shall meet the approval of the Contracting Officer and COR.

1.6.3 The Contractor shall promptly notify the Contracting Officer and COR in writing of any discrepancies.

1.6.4 Reference Contract Clauses FAR 52.236-21, Specifications and Drawings for

Construction and FAR 52.246-12 Inspection of Construction.

1.6.5 Any proposed changes to the specifications by the Contractor must be submitted in writing to the Contracting Officer and COR for approval prior to implementation.

1.7 DIVISION OF WORK

1.7.1 The various divisions of the Specifications shall not be considered as negotiations of the material and labor involved. The arrangement and order of these divisions have been made for convenience only, and it is not the intent, nor shall it be so construed, a particular trade or subcontractor must perform that work included in any one division.

1.7.2 Any item mentioned under any division heading must be supplied even though it is not specified under the heading for the respective work, but is shown on the Drawings. No claims for extras arising out of real or alleged error in such arrangement or order of the various divisions will be given consideration.

1.7.3 The organization of the specifications into divisions, sections, and articles, and the arrangement of the drawings shall not control the Contractor in dividing the work among subcontractors or in establishing the extent of the work to be performed by any trade.

1.8 METHOD OF CARRYING ON THE WORK

1.8.1 All work under the contract and/or task order shall be arranged and carried on in such a manner as to complete work within the period of performance set forth in the task orders. The Contractor shall consult with the Contracting Officer and COR as to methods or sequence of carrying on the work. A definite program of work shall be arranged before starting.

1.8.2 Activities in the vicinity of this project may be kept in full or partial operation during construction. The Contractor shall coordinate scheduling of construction activities with the Contracting Officer and COR. Reference Contract Clause FAR 52.236-8 “Other Contracts”.

1.9 PROJECT MANAGEMENT SOFTWARE

Contractors shall conduct project management via an online project management platform such as Procore © or equal at the contractor’s expense. Confirm that the online project management software can be accessed from the VA computer network. The Contractor is responsible for setting up, providing, and maintaining the online project management software for the construction contract period of performance through warranty and close-out.

1.10 STANDARDS OF MANUFACTURE

1.10.1 All recognized regulatory/code standards shall be the latest published edition prior to the date of release of quotes/proposals of the contract and/or task order documents.

1.10.2 For purpose of establishing the standard of construction and the requirements to be met in the work of all divisions, the drawings and these specifications are based on the use of products hereinafter specified, adapted to the installation as required to meet the condition.

1.10.3 Where brand names are shown, these names are intended to describe a quality of product, and in no way are intended to limit products of equal quality. Therefore, products of other manufacturers may be employed for this work provided they are equivalent materials and construction and equally adaptable to the conditions as approved by the Contracting Officer and COR. Reference FAR 52.236-5 Material and Workmanship.

1.11 MEANING OF APPROVED, DIRECTED, ETC.

“Approved”, “Directed”, “Required”, “Applicable”, or words of like or similar effect, when used in the specifications shall be interpreted to mean “Approved By”, “Directed By”, etc., the Contracting Officer unless otherwise specifically stipulated.

1.12 MISPLACED MATERIALS

Any material that is deposited elsewhere than areas designated as approved by the Contracting Officer shall be re-handled and deposited where directed. No payment will be made for re-handling such material. The Contracting Officer will notify Contractor of any noncompliance with the foregoing provisions.

1.13 COMPLIANCE WITH CODES AND REGULATIONS

1.13.1 All work shall be done in accordance with the applicable codes and/or ordinances in force at the time of construction. It is the Contractor’s responsibility to insure that where regulations of the federal Environmental Protection Agency, Rhode Island Department of Environmental Management, Massachusetts Department of Environmental Protection, Maine Department of Environmental Protection, Connecticut Department of Energy and Environmental Protection, Vermont Department of Environmental Conservation, New Hampshire Department of Environmental Services as applicable or other such regulations control the removal, handling, installation or disposal of materials, they shall be strictly adhered to whether or not specifically referenced in the construction documents.

The contractors are responsible for obtaining any construction or environmental permits related to the task order unless otherwise specified in the task order.

1.13.2 Contractor shall have Safety Data Sheets available at the site on any materials used to comply with Federal, State, OSHA, and EPA. Reference FAR 52.223-3 Hazardous Material Identification and Material Safety Data.

1.14 MATERIAL TESTING BY NATIONAL LABORATORIES

1.14.1 Electrical materials and equipment shall be new and bear the UL label or be listed in UL Electrical Construction Materials Directory or Electrical Appliance and Utilization Equipment Directory, wherever standards have been established by the agency.

1.14.2 The Contractor shall submit proof that the material or equipment, which he proposes to furnish under this specification, conforms to the standards of Underwriters’ Laboratories. The label of Underwriters Laboratories (UL) shall be accepted as conforming to this requirement.

1.14.3 In lieu of the label, the Contractor may submit a written certification from any recognized testing agency, adequately equipped and competent to perform such services, that the material or equipment has been tested and conforms to the standards, including the methods of testing used.

1.15 CONSTRUCTION SCHEDULING, WORK, PROGRESS AND PREPARATION OF

PROGRESS SCHEDULES AND REPORTS

1.15.1 The instructions for preparation and submittal of the Contractor-prepared Network Analysis System or Construction Progress Charts and Status Reports will be discussed at the Task Order preconstruction meeting.

1.15.2 A weekly meeting may be held between the Contractor, COR, and Contracting

Officer, if necessary, to discuss work progress, problems, and potential change orders. Contractors shall attend these meetings at no additional cost to the Government and shall be responsible for publishing minutes for each meeting.

Prior to specific work elements of a project, the contractor shall confer with the COR and agree on a sequence of procedures and means of access to premise and buildings; space for storage of materials and equipment; delivery of materials and use of approaches, use of corridors, stairways, and similar means of passage.

1.15.3 Furniture and portable office equipment in the immediate area will be moved by the contractor to a location designed by the COR and replaced to its original position, or an alternate location as determined by the COR, upon completion of the work. Schedules for movement of furniture and equipment and delivery of materials shall be incorporated in the progress schedule and shall be made with a minimum of interference to Government operations and personnel. So far as practicable, the work shall be completed by section and confined to limited areas.

Coordination with the COR and the user activity shall be accomplished at least ten

(10) days in advance.

1.15.4 For task order with performance period of 60 calendar days or more, or at the direction of the Contracting Officer, and in accordance with FAR Clause 52.236- 15, the Contractor shall, within five days after the work commences on the task order or another period of time determined by the Contracting Officer, prepare and submit to the Contracting Officer for approval one electronic copy of a practicable schedule showing the order in which the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the several salient features of the work (including acquiring materials, plant, and equipment).

1.15.5 The schedule shall be prepared using Primavera or acceptable substitute. The work shall be scheduled so that, upon the start of construction, work progresses in a continuous and diligent manner. A schedule that does not reflect steady and reasonable progress throughout the construction period will be rejected. At a minimum all scheduled activities shall be assigned an early start date, early finish date, late start date, late finish date, and activity duration. Weekly progress reports, submitted using Primavera or acceptable substitute, are required for both the contractor and the COR covering the period from notice to proceed through final inspection.

1.15.6 Additionally, the Contractor is to provide a project plan in any approved CPM format to define work tasks and track progress for task orders in excess of $1,000,000.00, and/or when otherwise directed by the Contracting Officer at any dollar value. At least five days prior to work initiation, the contractor is to provide the Contracting Officer electronic Network Analysis system plan using conventional critical path method precedence diagram method technique of the plan (CPM) usable with Primavera or acceptable substitute that is to include definition of rescues. Additionally, the (CPM) is to have a cost per task field for each task – this is commonly called line-item cost. No work is to start until there is written approval from the COR that the plan is approved.

1.15.7 For task order with a performance period of less than 60 calendar days, no progress schedule or contractor progress reports will be required unless directed by the Contracting Officer. A weekly progress report in a format acceptable to the Contracting Officer shall be provided to the COR until final inspection.

1.15.8 Updated CPM plans shall be provided by the contractor on a (to be indicated per project) basis, unless otherwise directed by the Contracting Officer, showing work progress, at the beginning of the workweek. If there are possible deviations from the original plan, those are to be noted and approved by the Contracting Officer and COR before work changes are implemented. The schedule shall be submitted to the Contracting Officer and COR prior to start of construction. The reports contemplated by FAR 52.236-15 Schedules for Construction Contracts shall be accomplished using Primavera or an acceptable substitute.

1.16 SAFETY ASSURANCE

1.16.1 Compliance with Regulations. Work involving the disturbance or dismantling of asbestos or asbestos-containing materials; the demolition of structures containing asbestos; and/or disposal and removal of asbestos, shall also comply with the requirement of 40 CFR, Part 61, Subpart A. All work shall comply with applicable federal, state, and municipal safety and health requirements. Where there is a conflict between applicable regulations, the most stringent shall apply.

1.16.2 Contractor Responsibility. The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work. The Government shall not be held liable for any action on the part of the Contractor, the Contractor’s employees or Subcontractor, which result in illness, injury or death.

1.16.3 Contractor must follow 29CFR 1910.146 and use VA furnished Form entitled

Required Confined Space Entry Permit when making an entry. NOTE: A confined space does not include areas above suspended acoustical tile ceiling.

1.16.4 Where an employee can fall more than 6 feet, a fall protection system must be used; 29 CFR 1926.500 stipulates where this occurs and the different types of fall arrest systems.

1.16.5 When the Contractor is working in buildings that are occupied by Government personnel, the Contractor must provide Safety Data Sheets (SDS) to the Contracting Officer before they begin the work.

1.16.6 All references to protection of the site and adjacent buildings when trenching, shall include protection of all employees also.

1.16.7 Inspections, Tests, and Reports. The required inspections, tests and reports made by the Contractor, Subcontractor, specially trained technicians, equipment manufacturers and other as required, shall be at the Contractor’s expense.

1.16.8 Materials and Equipment. Special facilities, devices, equipment, clothing, and similar items used by the Contractor in the execution of work shall comply with applicable regulations.

1.16.9 Traffic Control Devices. The Contractor shall comply with the recommendations contained in Part 6 of the U. S. Department of Transportation, Federal Highway Administrations “Manual on Uniform Traffic Control Devices”, available at http://mutcd.fhwa.dot.gov/, to ensure proper warnings to motorists and adequate traffic control. The Contractor shall provide all warning lights, barricades and other traffic control devices and signs.

1.17 INSPECTIONS AND TESTS

Inspections and tests are for the sole benefit of the Government and do not relieve the Contractor of the responsibility of providing adequate quality control measures to ensure that the work strictly complies with the contract requirements. No inspection or test by the Government shall be construed as constituting or implying acceptance. Reference FAR 52.246-12 Inspection of

Construction.

1.18 QUALITY CONTROL/TESTS Also See Section 01451

1.18.1 Where work is specified to be in conformity with Standard Specifications of the

American Society for Testing Materials (ATSM), or with Federal specifications or with specifications of well-known recognized technical and trade organizations, but no tests are specifically stipulated in connection herewith, the Contractor shall furnish and pay for any tests or certifications required by the task order specifications and/or Statement of Work to show that the proposed materials meet with the applicable requirements.

1.18.2 The Contractor shall submit a written certification from any recognized testing agency, adequately equipped and competent to perform such services, that the material or equipment has been tested and conforms to the standards, including the methods of testing used.

1.18.3 Wherever testing or analysis of material is required, such testing unless otherwise noted will be made at the Contractor’s expense.

1.18.4 Subsequent testing of those materials that fail to meet specifications will be accomplished by the Contractor at no cost to the Government.

1.18.5 Contractor Quality Control (CQC) Program: The Contractor shall meet the minimum requirements specified in 01451.

1.18.6 Samples used for testing shall be selected as specified for the various tests elsewhere in the specifications but in every case the method of selecting samples and the location for selection shall be approved by the COR.

1.18.7 Tests shall be made in accordance with the specified testing procedures and/or methods and otherwise as required to provide compliance with all contract and/or task order requirements. Tests shall be made by independent, commercial testing laboratories approved by the COR.

1.18.8 Results of all tests shall be recorded on certified test reports of the commercial testing laboratories. Reports shall include a statement that the materials tested do or do not meet the requirements of the Contract specifications. One electronic copy of all reports shall be forwarded directly to the COR for approval within five

(5) days of the actual performance of the test. The testing agency shall immediately notify the Contracting Officer and COR of any tests that indicate failure to meet the contract requirements.

1.18.9 Any item, for which test reports show failure to meet all contract and/or task order requirements shall be retested as often as required to show full compliance with contract and/or task order requirements, at the Contractor’s expense.

1.19 WARRANTY

1.19.1 In addition to the specific guarantees required by the specifications for certain portions of the work to be performed under this contract and/or task order, the Contractor shall furnish a written warranty for all the work to be performed under this contract and/or task order, against defects in materials or workmanship for a period of one (1) year from the date of final acceptance of the completed work by the Government or as required by the task order.

1.19.2 All work including workmanship, material, and equipment (other than

Government furnished equipment) shall be warranted for the full period of standard manufacturer’s warranty, but in no case shall be warranted for a period of less than one (1) year upon notice from the Contracting Officer of any failure during this warranty period, the part or parts shall be replaced promptly with new parts by and at the expense of the Contractor. Whenever the manufacturer of a piece of equipment supplied by the Contractor customarily provides a warranty covering the equipment, the Contractor shall promptly turn over such to the COR.

1.19.3 Upon completion, the Contractor shall provide the Contracting Officer and COR with instructions containing maintenance, repair and operating instructions and parts lists for each piece of installed equipment.

1.20 CUTTING AND REPAIRING

1.20.1 Unless otherwise specified hereinafter, the Contractor shall do all necessary cutting, drilling, fitting, and patching of work and corresponding work that may be required to make several parts come together and fit it to receive, or be received, by work of other trades shown upon, or reasonably implied, by the Drawings and Specifications for the completed project. Reference FAR 52.246-12 Inspection of Construction.

1.20.2 The Contractor shall be held responsible for all cutting, replacement, and repairing of work that is due to faulty workmanship and which is not specifically covered by specifications for trades which are affected. He will also be held responsible for providing, without extra cost to the Government, any small incidental items which are not specifically mentioned in trade specifications, but which are necessary to complete the work in accordance with the drawings, and under the general understanding that the work when completed shall be a finished and workmanlike job. Reference FAR 52.236-5 Material and Workmanship.

1.21 SITE CLEAN UP

1.21.1 The Contractor shall at all times keep the work area, including storage areas, free from accumulations of waste materials. Before completing the work, the Contractor shall remove from the work and premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the Government.

Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the Contracting Officer. Reference FAR 52.236-12 Cleaning Up.

1.21.2 During and after periods of rain, the construction site may have a very high-water table and/or areas of standing surface water. Dewatering techniques are a Contractor’s option; however, the COR shall approve the method prior to start of

1.21.3 Prior to acceptance of the facility and at such times as directed by the Contracting Officer, the Contractor shall thoroughly clean all exposed surfaces of the building where work under this contract and/or task order was completed.

1.21.4 All protective coatings, except lacquers, shall be removed from finish surfaces and the finish surfaces shall be washed and cleaned. Contractor shall be held responsible for all damaged materials, and at completion, shall replace, at his own expense, all such damaged materials.

1.22 LAYOUT AND GRADES

1.22.1 All lines and grade work not presently established at the site shall be laid out by the Contractor in accordance with the drawings and specifications. The Contractor shall maintain all established boundaries and benchmarks and replace as directed any which are destroyed or disturbed. Reference FAR 52.236-17 Layout of Work.

1.22.2 The Contractor shall engage a Professional Engineer or Registered Land

Surveyor, licensed to practice in the State of Rhode Island, Massachusetts, Maine, New Hampshire, Connecticut, and Vermont as applicable, to properly establish all locations, grades, elevations, dimensions, joints, etc., necessary to the proper location of all items of work included in this Contract. All such items shall be established in relation to the benchmark and control points noted on the drawings.

1.23 REFUSE AND SALVAGE MATERIALS:

1.23.1 All refuse, debris, and construction waste shall be legally disposed of off-site at the Contractor’s expense. Accumulations of refuse on the site will not be permitted. Reference FAR 52.236-12 Cleaning Up.

1.23.2 All salvage property removed and not reinstalled under this contract and/or task order shall be returned to the Government at a place designated by the COR, or properly disposed of when directed by the Government.

1.23.3 Non-Hazardous Solid Waste should be diverted to recycling, through appropriate means available to the Contractor, if such diversion is less than or equal to the equivalent cost of land filling or incineration.

1.23.4 The Contractor shall maintain adequate property control records for all materials or equipment specified to be salvaged. These records may be in accordance with the Contractor's system of property control, if approved by the property administrator. The Contractor shall be responsible for the adequate storage and protection of all salvaged materials and equipment, and shall replace, at no cost to the Government, all salvage materials and equipment which are broken or damaged during salvage operations as the result of its negligence, or while in its care. Point of contact concerning Government salvaged items will be identified under the individual task order.

1.23.5 Contractor shall provide a report identifying the type of waste, weight, and method of disposal for all waste shipped offsite for the project.

1.24 STORAGE

1.24.1 No secure storage space will be provided by the Government. The Government will not be responsible for property belonging to, or under the present control of the Contractor. The Contractor is to protect his materials. An unsecured, open area will be designated by the COR for storage of construction equipment and materials during the period covered by this contract and/or task order. Reference FAR 52.236-10 Operations and Storage Areas.

1.24.2 Contractor shall construct such temporary sheds as they may require for the use of their workmen and as required for tool cribs and storage of all work under this contract and/or task order. Temporary sheds shall be confined to the space assigned by the COR. Sheds shall be of approved construction and wood floors, lighting and heat shall be provided in all parts used by workmen. Exterior of sheds shall be painted, all parts maintained in good condition throughout the life of the task order, and at completion, all parts shall be removed, and the premises cleaned up. Reference FAR 52.236-10 Operations and Storage Areas and FAR 52.236-12 Cleaning Up.

1.25 TEMPORARY FIELD OFFICES

1.25.1 As soon as practicable after award of Task Order, and until final completion of the work, Contractor shall provide, maintain, and later remove a suitable temporary office(s) for his own use if space is available and designated by the COR. All field offices shall be painted on the exterior, maintained in good repair, provided with adequate heating, lighting and maintained in a clean and sanitary condition at all times. Reference FAR 52.236-10 Operations and Storage Areas.

1.25.2 When required by the solicitation/task order documents the Contractor shall provide temporary office space for exclusive use of the Government inspectors, to include Contracted inspectors. This office shall include, as a minimum, as desk, a suitable chair, and access to a phone line at no additional cost to the Government.

1.25.3 The Contractor is reminded that smoking in buildings and on the grounds of a

Government facility is prohibited

1.26 TEMPORARY TOILET FACILITIES

Contractor to provide, at his expense, all temporary toilet facilities. All temporary toilet facilities shall meet the requirements of health authorities having jurisdiction and shall be kept clean and in a sanitary condition at all times.

1.27 UTILITIES

1.27.1 The Contracting Officer will determine and specify in individual task orders whether Government- operated utilities are/are not adequate and will/will not be furnished to the Contractor without charge where existing outlets are available.

The Contractor may use reasonable amounts of specified utilities for construction operation without charge when specified in individual task orders. The Contractor is responsible for installing temporary service outlets, as necessary, and charges will be made in accordance with FAR 52.236-14 Availability and Use of Utility Services. Any expense incurred to gain access to these utilities (temporary tap-ins, etc.,) shall be the responsibility of the Contractor and all utilities shall be returned to their original configurations at the end of the contracts. No alterations to existing utilities shall be accomplished without the written permission of the Contracting Office. The following utility/utilities will be made available: will be specified in each individual task order.

1.27.2 Contractor shall be responsible for natural gas until the work is accepted by the

Government.

1.28 UTILITY INTERRUPTIONS

1.28.1 All utility shutdowns require the prior approval of the COR. Request for utility shutdown shall be made in writing at least four (4) weeks prior to the expected date of implementation or as indicated in Task order documents. As soon as actual shutdown date is known, the Contractor shall notify the COR in writing requesting approval at least eight (8) workdays prior to requested shutdown.

1.28.2 The Contractor’s progress schedule shall include preliminary listing of all proposed shutdown dates. Every effort shall be made to make all shutdowns as brief as possible, and as limited in extent as possible.

1.28.3 Contractor shall provide an emergencies repair plan, with identity of Contractors to accomplish the repairs in the event of utility and/or communications emergencies.

1.29 EXCAVATING PERMIT

Contractor is required to notify Dig Safe and to secure an excavating permit from Engineering, or other applicable agency as designated by the Contracting Officer and COR before proceeding with any exterior on-site excavating or digging. The Engineer must have a minimum of 72 hours’ notice from the Contractor prior to permit being secured.

1.30 COMPRESSED AIR

Contractor shall provide all compressed air used for work under this contract including temporary lines and connections. Remove all temporary lines, etc., at the completion of the

1.31 WEATHER PROTECTION AND TEMPORARY HEATING

1.31.1 The Contractor shall provide and maintain weather protection and temporary heating as required to properly protect all parts of the structure from damage during construction.

1.31.2 The Contractor shall be responsible for repairs and maintenance to the heating system or units during the period during progress of building construction and shall deliver same to the Government, at termination of such use, in perfect condition, cleaning out all air ducts and replacing all filters. Any temporary heating shall be at the expense of the Contractor.

1.32 BLOCKING OFF STREETS

All road closures must be approved by the VA. Notifications must be provided to the COR at least twenty-one (21) days prior.

1.33 ARCHEOLOGICAL, PALEONTOLOGICAL AND ENDANGERED SPECIES

FINDS.

Any archeological finds (evidence of human occupation) or paleontological finds (evidence of prehistoric plant or animal life) are to be reported to the COR and Contracting Officer immediately and the contractor shall stop work in the area of the archeological or paleontological finds. The contractor may continue work in other areas without interruption. Protect native endangered flora and fauna and notify the COR and Contracting Officer of any construction activities that might threaten endangered species or their habitats.

1.34 EQUIPMENT REPORT

1.34.1 The Contractor shall furnish, unless directed otherwise, upon completion of the project, a listing of all equipment installed in the facility, and the installed cost of each item. Furthermore, the listing shall include the location of each item and nameplate date.

1.34.2 Typically, the listing shall include: air conditioners, air handling units, condensers, fans, pumps, air compressors, transformers, unit heaters, regulators, direct current power supplies, latrine fixtures, motors, engines, motor or engine-driven equipment, cranes, drinking fountains, sinks, water coolers, generators, space heaters, water heaters, refrigerators, freezers, coolers, meters, gas detectors, humidifiers dehumidifier, air purifier, ovens, power units, fuel tanks, water tanks, elevators, welders, recorders, reels, scales, hydrants, intrusion detection equipment, fire detection and alarm equipment, emergency light sets, emergency eye wash, deluge showers, washers, dryers, dishwashers, bridge cranes, and like items of equipment.

1.34.3 Final payment will not be made to the Contractor until the Government has received and approved the listing.

1.35 DAMAGES, REPAIRS

1.35.1 All damages by the Contractor’s operations shall be repaired, or replaced, at the Contractor’s expense, as directed by the Contracting Officer. Any Government property damaged as a result of the work, materials, or operations of the Contractor shall be restored at no additional expense to the Government.

1.35.2 All existing sidewalks, curbs, and pavement disturbed, broken, or removed or otherwise damaged by the Contractor during performance of the work under this contract shall be replaced by the Contractor at his own expense. Replaced sidewalks, curbs, and pavements shall be smooth, shall blend into the existing work, and shall not present depressions or humps.

1.35.3 Reference FAR 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities and Improvements.

1.36 AS-BUILT DRAWINGS

1.36.1 The Contractor shall keep an accurate record of all deviations from the approved design drawings and specifications which may occur in the work as actually constructed, and shall submit to the COR and Contracting Officer, at completion of the work, complete information including descriptions, drawings, dimensions, marked prints, etc., as required for correction of the tracings to the as-built conditions.

1.36.2 The red lined drawings shall be complete with any deviation in actual construction.

1.36.3 After approval of the field redlines, the contractor shall submit a final set of as-builts in AutoCAD format version 2013 or later, unless otherwise stated in an individual task order. The contractor shall submit final as-builts electronically, in both .pdf and .dwg format.

1.37 MAINTENANCE OF TRAFFIC AND SAFETY

1.37.1 Where possible, the Contractor and his work shall not interfere with the normal operations of traffic, particularly emergency vehicles, and equipment. Contractor is responsible for safety on the Project Site.

1.37.2 The Contractor shall use only established haul routes. When materials are transported in prosecution of the work, vehicles shall not be loaded beyond the loading limit established by Federal, State, or Local Law or regulation. When it is necessary to cross curbing or sidewalks, protection against damage shall be provided by the Contractor.

1.37.3 With respect to his own operations, and those of all his subcontractors, the

Contractor shall provide marking, lighting, and other acceptable means of identifying personnel, equipment, vehicles, storage areas, and any work or condition that may be hazardous to the operation of equipment, or maintenance vehicles at the Medical Center.

1.37.4 The Contractor shall furnish, erect, and maintain weighted barricades, warning signs, and other traffic control devices as required maintaining traffic and ensuring the safety of personnel and the Contractor’s equipment. The Contractor shall make his own estimate of all labor, materials, equipment, and coincidental necessary for providing the maintenance of vehicular traffic.

1.38 SPECIAL CONDITIONS

1.38.1 Any Contractor’s equipment that causes or generates electromagnetic disturbances or interference shall be removed from service until properly repaired. The Contracting Officer may also require repositioning or removal of the equipment from the Site.

1.38.2 The Contractor shall be responsible for the coordination of his work with Medical

Center communications personnel, who may be working in the area and making them aware of proposed work that may affect the work of their particular trade in process of performance.

1.39 COMMERCIALLY OWNED/OPERATED RADIOACTIVE SOURCES USED ON VA

PROPERTY

1.39.1 When using radioactive sources for soil compaction tests or stress/support studies for detection of structural/weld defects in structural framing, pressurized pipe, vessels, etc., the operator shall comply with the following requirements.

1.39.2 Prior to bringing the radiation generator on to the Medical Center locations, the

Contractor shall provide the Contracting Officer with the following information/documentation, as a submittal, for review and approval:

1.39.2.1 A copy of the Radioactive Source Permit with operational use conditions/restrictions with expiration date or a Certification of Exemption from licensure from the Nuclear Regulatory Commission (NRC) or Agreement State (AS).

1.39.2.2 A current list of trained and qualified employees that will be using the radioactive source.

1.39.2.3 The name of the Permit Radiation Safety Officer (PRSO), emergency contact telephone number, and current address for each source used.

1.39.2.4 Operating instruction(s)/technical order(s) for the equipment that contains the radioactive source.

1.39.2.5 Designated storage location of the radioactive source if it remains overnight.

1.39.2.6 Proposed marking of the storage location if it exceeds 2mR/hr as measured at the surface of the storage container.

1.39.2.7 A copy of the company Radiation Safety Program.

1.39.2.8 Emergency Response Plan in case of an emergency for a lost or damaged source and/or over exposure incident/injury.

1.39.2.9 Provide the portion of their contract that identifies the location(s) of where the source will be used, for how long, and for what type of use.

1.39.3 The Contracting Officer will obtain approval from the proper office having jurisdiction. After approval is received for use of the specific radiation generator, the Contractor shall:

1.39.3.1 Meet proper Department of Transportation (DOT) and NRC shipping criteria to include properly filled out shipping manifest(s), container marking/labels, and placards on the vehicle as needed when transporting the source onto and around site. His documents shall also allow him to remove the source from the site also when needed. The source and the activity shall dictate which DOT and NRC regulations and CFR's are applicable. These include, but not limited to 10 CFR parts 19, 20, 21, 30, 33, 34, & 71 for the permit and operation itself; 29 CFR 1910.1096 for occupational safety and health activities when using the instrument; 40 CFR part 190 for environmental protection activities;

49 CFR parts 172 & 173 for transporting the instrument, and if the source is lost or stolen 10 CFR parts 30, 40, 50, 70, 73 & 150

1.39.3.2 Limit authorized use of radio luminescent signs and markers to areas with low occupancy and where electrical power is not available except at prohibitive cost.

1.39.4 The Contractor shall not:

1.39.4.1 Buy radioactive materials or accept radioactive materials on Federal property without approval.

1.39.4.2 Buy or use radium without approval.

1.39.4.3 Buy radio luminescent signs and markers solely for energy conservation in general administrative and industrial applications.

1.39.5 The Contracting Officer or his representative reserves the right to inspect work sites and terminate/suspend any operation involving a radioactive source deemed to be unsafe IAW applicable laws, rules, and federal regulations.

1.40 HAZARDOUS MATERIAL USAGE

1.40.1 The Contractor shall establish hazardous material (HM) storage and distribution system when HM is to be used. All HM required to support the contract shall be reported to the COR, who will in turn notify applicable personnel.

1.40.2 The Contractor planning to use HM for the work must register, through the COR, with the Medical Center Safety Office, prior to start of work in order.

1.40.3 The Contractor shall maintain Contractor HM Identification Forms on the job site for inspection/verification.

1.40.4 The COR will verify that the HM identified is the only HM in use on the job site.

1.40.5 Contractors shall provide the following to the COR:

1.40.5.1 Provide a list of each material and quantity of material for all proposed HM.

Hazardous Material (HM) shall be construed to mean any item that is: - a health hazard or physical hazard as defined in 29 CFR, 1910.1200(c).

- regulated in its disposal by EPA under 40 CFR.

- hazardous as defined by DOT regulations under 49 CFR.

- hazardous as defined by the Dangerous Goods Regulations of the

International Air Transport Association.

1.40.5.2 Provide a safety data sheet (SDS) for each item on the list.

1.40.5.3 Typical examples of hazardous materials used on the job site include, but are not limited to:

- petroleum based liquids/gases (gasoline, kerosene, diesel, propane, butane, acetylene, etc.)

- explosives

- adhesives and glues

- shot charges for anchor systems

- volatile solvents (such as PVC cleaner and glues, paint thinners)

- non-water-based paints

- liquid sealants

- epoxies and coating systems

- acidic or alkali cleaners

1.40.6 The Contractor shall establish his/her own HM storage and issue location that complies with federal, state, and local environmental regulations. Materials issued shall be tracked for quantities used. Unused materials shall be inventoried and removed from the Medical Center prior to close out of the task order or expiration date of the HM. Reports of material delivered, used, and removed from the installation shall be submitted to the Contracting Officer monthly and prior to the task order closeout.

1.40.7 The Contractor shall comply with all federal, state, and local environmental standards.

1.40.8 The Contractor shall accompany the COR and the Medical Center’s Environmental Manger (EM) on project closeout inspection to ensure all used and unused HM has been removed from the installation. This requirement shall not be a punch list item and must be accomplished prior to the Government accepting beneficial occupancy of the facility or construction item.

1.40.9 Any material suspected of being hazardous that is encountered during performance of a project shall immediately be brought to the attention of the COR and Contracting Officer, at which time a determination will be made as to whether hazardous material testing shall be performed. If the Contracting Officer directs the Contractor to perform tests, and/or the material is found to be of a hazardous nature requiring additional protective measures, a task order modification may be required, subject to equitable adjustment under the terms of the task order.

1.40.10The Contractor is advised that friable and/or non-friable asbestos-containing material may be encountered in project areas and will be specified in individual Task Orders. Friable asbestos- containing material is any material that contains more than one percent asbestos by weight, and, that hand pressure can crumb, pulverize, or reduce to powder when dry. Non-friable asbestos-containing materials are materials in which asbestos fibers are bound by a matrix material, saturate, impregnate or coating. Non-friable asbestos-containing materials do not normally release airborne asbestos fiber during routine handling and end-use.

However, excessive fiber concentrations may be produced during uncontrolled abrading, sanding, drilling, cutting, machining, removal, demolition, or other similar activities. 29 CFR 1910.1001 shall be referenced in the event asbestos-containing materials are encountered. Friable asbestos-containing materials are not authorized for use in new construction or maintenance projects.

CONTRACTOR HAZARDOUS MATERIAL IDENTIFICATION FORM

PART I

Date:

This part is to be completed by Contractor prior to the construction start date, and shall be maintained on the job site.

Contractor Company:

Proposed work term: (date) to (date)

Contractor Point of Contact:

(full name or names, phone/cell/pager numbers, Phone number: -emergency 24-hour contact number, etc.)

Submittal Information Storage and Usage Information

I SDS Amount on Amount Used or Unused HM to be used: Attached Site*, Used Up in Amount Removed MFG./Product (Yes/No) Transient or Process from ANG Stored installation

Note: This form is good for a one-month period and is to be submitted to the Medical Center’s EM. All HM used thereafter will be identified to the COR for approval by the EM. See Part II for Contractor close-out procedures. The EM’s phone number will be provided per task order.

*Transient amount reflects amount brought on site daily, but not stored overnight. Use separate lines for transient and storage amounts.

Team Approval Signatures:

COR (Contracting Officer's Representative)

EM (Environmental Manager)

SO (Safety Officer)

CONTRACTOR HAZARDOUS MATERIAL IDENTIFICATION FORM CLOSE-OUT

PROCEDURES

PART II

Attach this part to Part I

The Contractor shall accompany the COR and EM on the close-out inspection to ensure all used and unused HM has been removed from the installation.

Close-out Approval Signatures: Date:

Contractor:

COR:

EM:

1.41 ENERGY AND WATER EFFICIENCY AND RENEWABLE ENERGY

1.41.1 The Government’s policy is to acquire supplies and services that promote energy and water efficiency, advance the use of renewable energy products, and help foster markets for emerging technologies.

1.41.2 The Contractor shall include the provisions of energy-using products for construction, renovation, or maintenance of a public building by acquiring energy-using products designated by the Department of Energy’s Federal Energy Management Program (FEMP).

1.41.3 Comply with all applicable clauses incorporated in the contract and/or task order.

1.42 POLLUTION ABATEMENT

1.42.1 All work shall be performed in a manner minimizing pollution of air, water, and land as required.

1.42.2 Transporting materials to or from the site shall be accomplished in a manner preventing…