Gen Cond for SCI Forest food - ATT#4.doc

ATTACHMENT #4

GENERAL CONDITIONS AND INSTRUCTIONS FOR SCI-FOREST

1. Signed original proposal shall be returned to the place named on the RFQ by the date and hour stated. Bidders are cautioned to return all sheets of this proposal otherwise bid will be rejected.

2. Payments will be made upon receipt of invoices after commodities have been delivered and accepted. If the Institution restricts delivery to a single shipment, no payments for goods purchased hereunder will be made until all commodities awarded to vendor have been delivered and accepted.

3. Any attachments referenced in the bid specifications are incorporated into and made part of this bid proposal.

4. Direct any inquiries concerning this contract to Kevin Dittman, Dietary Supervisor at SCI-Forest @ 814-621-2110.

5. Quantities listed are estimates only and may be increased or decreased in accordance with the actual requirements of the facility. The facility reserves the right to cancel any quantity of the order and agrees to pay the vendor only for products actually accepted.

6. Deliveries shall only be accepted Monday through Friday (excluding State holidays) during the hours of 8:30 a.m. to 2:00 p.m. In the event that a delivery date specified in the proposal falls on a Saturday, Sunday, or State holiday, actual delivery shall be made on the first normal working day following the specified date.

7. When requested in this proposal, bidder is required to indicate the brand and manufacturer of the products he proposes to furnish in accordance with the specifications set forth. Maximum number of manufacturers and brands that collectively may be specified for any one item is two. If bidder lists more than two manufacturers or brands for an item, the Institution will select the two of its choice. The brand proffered must meet the material aspects of the specification in terms of ingredients, characteristic, and quality. It is further expressed that the Institution intends that the foods purchased hereunder will be wholesome and possess a pleasing and desirable flavor and appearance.

8. If a vendor wishes to bid any of the specified commodities in cases/cartons containing other than the quantity specified, he shall indicate the number of units per case being bid. However, packaging size must be similar to that as specified by the Institution. Likewise, the bidder shall adjust the number of pounds specified by the Institution for each product to accommodate the case size being bid. Such adjustment must be reasonably within the number of pounds specified.

9. SAMPLES: Bidders are hereby made aware that samples will likely be requested for commodities set forth herein. Samples must be submitted when requested and will not be returned. The Commonwealth reserves the right to call for samples from any or all bidders before making an award. Samples shall be submitted promptly when requested and be identified by proposal number, item number, description, brand, and appropriate ingredient statement. Failure to submit samples when requested shall result in bid rejection.

10. PRICING: Bidders are hereby notified that all unit prices quoted MUST BE IN EVEN CENTS. NO UNIT PRICING MAY CONTAIN MORE THAN 2 DECIMAL PLACES. Pricing bid in more than two (2) decimal places WILL RESULT IN BID REJECTION.

11. UNIT OF MEASURE: VENDOR MUST SPECIFY PRICING AS PER THE UNIT OF MEASURE INDICATED ON THE RFQ (E.G., UOM = POUNDS, BID PRICING MUST BE IN POUNDS). PRICING BY THE VENDOR IN UNITS OTHER THAN THAT SPECIFIED ON THE RFQ WILL RESULT IN BID REJECTION.

12. THE RECIPROCAL LIMITATIONS ACT 146 OF 1986 REQUIRES ALL VENDORS TO SUBMIT THE ATTACHED APPLICATION WITH EACH BID. FAILURE OF BIDDER TO RETURN THE APPLICATION MAY RESULT IN BID REJECTION.