GDC - Rubber Surfacing RFQ.docx

Gallipolis Developmental Center – Outdoor Rubber Surfacing Area

Solicitation: SRC0000036295

Purpose: This solicitation for supplier to furnish and install poured-in-place (PIP) rubber surfacing for outdoor recreational area at Gallipolis Developmental Center for use by residents.

RFQ Schedule:

· RFQ Issued: January 12, 2026

· Inquiry Period Begins: January 12, 2026

· Site Visit: January 15, 2026 at 10:00 am

· Inquiry Period Ends: January 23, 2026 at 3:00 pm

· Quotes Due: January 30, 2026 at 3:00 pm

Site Information:

Gallipolis Developmental Center 2500 Ohio Avenue Gallipolis, Ohio 45631

Site Visit:

A site visit is required to view the exact scope of work, at which time potential bidders may review (description of current solicitation goods or services)

The site visit will be conducted at the Gallipolis Developmental Center Site Visit Date: January 15, 2026 Site Visit Time: 10:00 AM Potential Bidders for the site visit shall check in at the Campus Support Office upon arrival and ask for Josh Staton

Specifications:

The Gallipolis Developmental Center has an open area outside building 6050B, that the agency wants to upgrade with the installation of poured-in-place (PIP) rubber to provide seamless, durable, ADA-compliant, and low-maintenance surface suitable for recreation by the residents.

· Contractor to be responsible for site preparation which includes:

· Stripping of existing grass from surface and excavation of dirt up to approximately 6” depth in 20’x20’ (400 sq. ft.) identified area.

· Removal / haul away of grass and dirt.

· Ground must be leveled / graded.

· Installation of compacted aggregate base layer that provides shock-absorbing cushion. Base layer should be made from shredded and recycled rubber (SBR granules) and a polyurethane binder.

· Base layer will ensure stable, flat, and appropriate foundation for rubber surfacing material.

· Contractor will be responsible for furnishing and installing Pour-in-Place safety surfacing, while ensuring the following:

· Provide a design layout for the top wear layer that is approved by the Agency prior to installation.

· Wear / top layer must consist of finer, colored EPDM (ethylene propylene diener monomer) or TPV granules mixed with a UV-resistant binder for durability, aesthetics, and slip resistance.

· Materials should be web poured and troweled on-site.

· Pour in place rubber wear layer surfacing with 50% red 50% black color mix

· Thickness of top wear layer to ensure meets ASTM F192 for up to a 4’ critical fall height.

· Recreational area is surrounded by grass and sidewalks, so an appropriate smooth transition is required between these surroundings and the new rubber surface recreational area.

· General Requirements of Contractor:

· Contractor will need to provide temporary fencing to keep individuals out of the work area during project.

· All debris will be discarded daily and removed from site.

· All equipment must be provided by the contractor.

· Workers must always maintain tool accountability.

· Working hours are from 7:00 am to 4:00 pm unless otherwise approved by GDC Maintenance Superintendent.

· Provide minimum 5-year warranty for material/workmanship defects (i.e. wear and tear) for the PIP.

Requirements:

No work on the equipment covered herein shall be done by subcontractors unless prior approval is obtained from Gallipolis Developmental Center. Contractor must use trained and qualified personnel directly employed and supervised by him/her, preferably the same technician for each time of service. The bidder shall be regularly engaged in the business of Pour in place rubber surfacing.

The contractor shall maintain all necessary licenses, certifications, and registrations throughout the term of the awarded contract. Contractor shall perform all services with reasonable care, skill and diligence as would normally be provided by an experienced consultant and in accordance with industry standards.

Gallipolis Developmental Center is a Medicaid-certified Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF/IID), operated by the Ohio Department of Developmental Disabilities (DODD), serving individuals with developmental and other disabilities. All individuals to be providing services on the grounds of any DODD Developmental Center shall have not been found guilty of, or pleaded guilty to, any offense set forth in Section 5123.08(1), (2), or (3) of the Ohio Revised Code; nor employ any person to provide services under this RFP who has been found guilty of, or pleaded guilty to any offense set forth in Section 5123.081(1), (2), or (3) of the Ohio Revised Code. The person(s) providing services under this contract will be subject to a criminal background check prior to performing any services at any DODD Developmental Center.

Awarded Contractor shall certify that all its employees, while working at any DODD Developmental Center, will not purchase, transfer, use, be under the influence of, or possess illegal drugs or alcohol, or abuse prescription drugs in any way. Contractor shall comply with all applicable provisions of the Rehabilitation Act of 1973 and the Americans with Disabilities Act The (ADA), both in the provision of specified services and in its employment practices.

Contractor shall not be subject to an “unresolved” finding for recovery under Section 9.24 of the Ohio Revised Code. If there is a finding for recovery, the Contractor’s submission will be rejected.

All contract work must be completed during the hours of 7:00 A.M. and 4:00 P.M., Monday through Friday, unless prior arrangements are made with the Developmental Center’s project contact person. Contractor shall complete work for each specific job/task on consecutive days, this includes installation work.

The contractor must always keep the work area safe and must provide and use OSHA-approved barricades for any work that is exposed to the public. Contractor must always secure his tools and materials. Contractor must clean his work area of all refuse and scrap materials at the end of each workday.

The contractor must provide all parts, labor and fees associated with acquiring any necessary permits and associated engineering services as required to complete this project.

Inquiries:

From the issuance date of this solicitation, until a contract is awarded to a bidder, there may not be communications concerning the RFQ between any supplier who expects to submit a quote, and any employee of DODD involved in the issuing of the RFQ. The only exception is provided through the submission of written requests for clarification/interpretation via the RFQ through the OhioBuys website during the inquiry period.

Prospective bidders may make inquiries or seek clarifications regarding this RFQ any time during the inquiry period listed in the solicitation Calendar of Events. To make an inquiry, prospective bidders must use the Inquiry tab on the solicitation in OhioBuys to submit all inquiries or seek clarification.

Prospective bidders submitting inquiries will receive an immediate acknowledgement by e-mail that their inquiry has been received. The prospective bidder who submitted the inquiry will not receive an e-mail response to the question but will need to view the response on the OhioBuys website where it will be posted for viewing by all prospective bidders.

Attachments to an inquiry are not visible to DODD, so please include all questions in the inquiry description field.

DODD will try to respond to all properly posed inquiries within 48 hours, excluding weekends and state holidays. DODD will not respond to any inquiries received after the date and time indicated on the RFQ. Prospective bidders who attempt to seek information or clarifications verbally will be directed to reduce their questions to writing in accordance with the terms of this RFQ and state purchasing policy. No other form of communication is acceptable, and use of any other form of communication or any attempt to communicate with DODD staff or any other agency of the State to discuss this RFQ may result in the bidder being deemed ineligible.

Bid Submittal: Bidders must complete the “Item Grid” and attach an electronic copy of their quote within the solicitation in Ohio Buys. The quote must include all parts, labor and fees associated with acquiring any necessary permits required to complete this project.

Prevailing Wages:

When the project exceeds the prevailing wage threshold levels, the contract is subject to Ohio Prevailing Wage Laws, Chapter 4115 of the Ohio Revised Code and the Contractor shall comply with all provisions contained therein. By submitting a bid, the bidder guarantees that the prevailing wage scale to be paid to all labor employed on the contract shall be in accordance with the published schedule of the prevailing hourly wage and fringe benefits ascertained and determined by Ohio Department of Commerce, Wage and Hour Bureau for the county in which the work is being performed. The following links will provide information on prevailing wage requirements, rates, and laws.

Prevailing Wage Threshold Levels https://com.ohio.gov/divisions-and-programs/industrial-compliance/wage-and-hour/guides-and-resources/prevailing-wage-threshold-levels Prevailing Wage Rates Contractor shall be responsible for verification of current classification rates for work location(s). Prevailing wage rates may change throughout the life of the project, and it is the responsibility of the contractor to be in line with current rates.

Bidder may access the Ohio Department of Commerce, Wage & Hour Bureau at its website, https://wagehour.com.ohio.gov/w3/webwh.nsf/wrlogin/?openform, to obtain the current wage rates.

Time of Performance:

The initial awarded contract is estimated to become effective February 6, 2026 and remain effective through June 30, 2026, or until terminated as provided in the contract.

Evaluation / Award: Bids will be evaluated, and the contract will be awarded to the lowest responsive and responsible bidder as determined by the agency.

Attachments:

The following attachments must be completed and submitted as part of the bidder’s quote in OhioBuys in order to be considered for award.

· Standard Affirmation and Disclosure Form The Standard Affirmation and Disclosure Form attached to the RFQ must be completed, signed by an authorized official of the bidder’s organization, and submitted with any quote to be considered.

· Contractor Information Form The Contractor Information Form attached to the RFQ must be completed and submitted with any quote to be considered.

· Contractor Certification Statement Form – Required Only If Applicable All bids will be considered for preferences, with Bidders being able to qualify for any number of preferences (i.e., Buy American, Buy Ohio, and VBE). If an bidder is claiming preferences, the Certification Statement Form must be completed and submitted with the quote for it to be applied to quote evaluation.