GCSS-Pre-bid meeting minutes

RFP No. 100; CM Services for Greene County Primary School November 12, 2021 GSSTJ Project #19120 Page 1

Meeting Minutes

RFP No: Request for Proposal P100

Project Name: Construction Management At Risk for Greene County Primary School Greene County School System

GSSTJ Project No: 19120

Meeting Purpose: Mandatory Pre Proposal Conference

Date: Start: End: Prepared By: Firm:

11/11/2021 2:02 PM 2:37 PM David W. Tench AIA GSSTJ Architects

Location:

Greene County Board of Education 101 East Third Street Greensboro, GA 30642

Attended by the following:

Ralph Boswell, Greene County School System James Wilson, Educational Planners David W. Tench, Gardner Spencer Smith Tench & Jarbeau Don Makamson, AJAX Blakely Down, McKnight Construction Sean Gable, MEJA Construction Hunter Letts, Evergreen Construction Tommy Goodyear, R.W. Allen Construction Shane Stevens, R.W. Allen Construction Britt Sutton, Parrish Construction Brad Wall, Evergreen Construction Martha Sproull, Grahl Construction Jessica Bullock, Reeves Young Tyler Jarrard, Grahl Construction

1) Welcome and Introductions

a) The GCPS Team introduced themselves. Then, the Represented Contractors introduced themselves.

2) Review of Requested Forms

a) Items required to be submitted are listed in the RFP, refer to RFP Checklist (page 33).

b) One (1) signed original, five (3) identical duplicate copies, and one (1) electronic copy, presented in separate three ring binders and should be limited to not more than 30 (8.5 inch x 11 inch) pages printed on one side, including covers and dividers, and excluding financial information.

c) One (1) copy of the Proposer’s Cost Proposal Form (page 31) must be submitted in a separate sealed envelope, clearly identified as “Cost Proposal.”

d) Must be received no later than Tuesday, December 7, 2021 at 3:00 PM. Any proposal received after the designated time will be deemed late and will not be considered by the GCSS.

RFP No. 100; CM Services for Greene County Primary School November 12, 2021 GSSTJ Project #19120 Page 2

3) Form of Contract

a) Greene County School System’s Standard Form of Contract for Architectural Services (Attachment B) specifically outlines the contractual responsibilities. All responders should thoroughly review the documents prior to submitting.

Any proposed revisions to the terms or language of this document must be submitted in writing with the responder’s response to the request for qualifications. Since proposed revisions may result in a submittal being rejected if the revisions are unacceptable to the Greene County School System, responders should review any proposed revisions with an officer of the Firm having authority to execute the contract. No alterations can be made in the contract after award by the Greene County School System.

4) Selection Process

a) See RFP, Selection Process for details.

b) Any contact with any other GCSS personnel or representatives other than the GCSS Procurement Manager, the assigned contact person for this bid, can cause that firm to be disqualified.

5) Questions and Answers

a) All questions about this RFP and submission requirements must be directed in writing to Ralph Boswell, GCSS

Construction Manager at ralph.boswell@greene.k12.ga.us and copied to James Wilson at jwilson@edplanners.org, no later than Thursday, November 18, 2021 at 2:00 PM. Prospective Respondents must limit their contact regarding this RFP to the above.

b) If needed, the last day for an Addendum is Tuesday, November 30, 2021 by 2:00 PM.

6) Site Visit

a) Site visits are optional. Please contact Ralph Boswell, GCSS Construction Manager at ralph.boswell@greene.k12.ga.us directly or stop by today.

7) Questions

Q1. Can we conclude that ALL savings are to be credited to the Owner including any savings from General Conditions in addition to any Savings from other Cost of Work?

A1. Yes.

8) Attachments

a) Sign In Sheets