GBPC 2020 Electric-Hydrogen Vehicles and Equipment RFP FINAL.docx

Request for Proposals Proposal Due Date: Friday, August 24, 2018 at 12:00 PM Public Service Vehicles

Request for Proposals Proposal Due Date:

Request for Proposals Proposal Due Date:

Metropolitan Area Planning Council Electric and Hydrogen Powered Public Service Vehicles, Light-Duty Trucks, Paratransit Vehicles, Passenger Shuttles, Public Works Construction Equipment and Related Factory Options

Request for Proposals RFP #GBPC 2020 Electric and Hydrogen Vehicles and Equipment Solicited on Behalf of the Greater Boston Police Council (GBPC), operators of the Boston Area Police Emergency Radio Network (BAPERN)

Metropolitan Area Planning Council ● 60 Temple Place, 6th Floor, Boston, MA 02111 ● www.mapc.org ● Main Phone ● 617.933.0700 ● Main Fax 617.482.7185

Table of Contents

1 Legal Notice of Invitation for Bids for Electric and Hydrogen Powered Public Service Vehicles, Light-Duty Trucks, Paratransit Vehicles, Passenger Shuttles, Public Works Construction Equipment and Related Factory Options The Metropolitan Area Planning Council (“MAPC”), pursuant to M.G.L. c. 7 § 22B and M.G.L. 30B, is seeking proposals from qualified Proposers to supply Electric and Hydrogen Powered Public Service Vehicles, Light-Duty Trucks, Paratransit Vehicles, Passenger Shuttles, Public Works Construction Equipment and Related Factory Options to the members of the Greater Boston Police Council (“GBPC”), operators of the Boston Area Police Emergency Radio Network (“BAPERN”). MAPC will be the awarding authority on behalf of GBPC. Proposals will be evaluated against quality requirements and evaluation criteria set out in the RFP, and by considering the prices offered. Those Proposers identified as being responsible and responsive and offering the most advantageous proposals against these factors will be awarded contracts.

The Request for Proposals (“RFP”) may be obtained from MAPC, by contacting Kelsi Champley, by email at: kchampley@mapc.org. Proposals shall be submitted electronically via The Massachusetts Operational Service Division’s CommBUYS Procurement Market Center and are due by 1:00 p.m. on July 22, 2020. Do not email any proposal document to MAPC directly. Any emailed proposal documents will be discarded prior to opening. Price proposals and Technical proposals must be submitted separately and labeled appropriately. Late proposals will not be accepted.

The term of any contract resulting from this RFP will be from the date of execution through August 31, 2021 with the possibility of two one-year extensions. MAPC reserves the right to cancel all or part of this solicitation and to reject in whole or part any and all proposals. No bid bond is required.

2 General Information This is a Request for Proposals (“RFP”) issued by the Metropolitan Area Planning Council (“MAPC”) for Electric and Hydrogen Powered Public Service Vehicles, Light-Duty Trucks, Paratransit Vehicles, Passenger Shuttles, Public Works Construction Equipment and Related Factory Options, and for the members of the Greater Boston Police Council (“GBPC”) as part of the GBPC Collective Purchasing Program (“Program”).

Proposers Conference

An optional Proposers Conference will be held July 1, 2020 from 12:00 p.m. – 2:00 p.m. at via Zoom Call. Email kchampley@mapc.org for more details.

Metropolitan Area Planning Council 60 Temple Place, 6th Floor Reception Boston, MA 02111

Please read this entire document before responding or submitting questions.

2.1 General Submission Requirements

Competitive sealed proposals for the goods and services specified will be received by MAPC electronically via the CommBUYS Procurement Market Center. Faxed or emailed submissions will not be accepted. Proposals must be submitted prior to the exact time and date indicated above according to the CommBUYS Procurement Market Center. Late proposals will not be considered. Submission procedure subject to change via RFP Addenda.

Vendors must submit all materials requested in accordance with the requirements of this RFP and in the order and format requested in order to be considered complete and responsive. Vendors whose proposals are complete and meet Minimum Quality Requirements will have their proposals reviewed.

Meeting Minimum Quality Requirements does not mean that a vendor will be selected for the project.[footnoteRef:1] [1: MAPC reserves the right to waive or allow for late submission of any document it identifies herein. However, Proposers must include the Non-Collusion form and the Certificate of Tax Compliance form with their bids. Failure to include either form shall result in immediate bid disqualification.

M.G.L. c. 30B §6(b)(3) requires the separate submission of price. Do not make reference to price in the Technical Proposal. Failure to adhere to this requirement will result in disqualification.

Responses must include the scanned unaltered signed forms provided in this RFP.

3 Introduction

3.1 Metropolitan Area Planning Council

The Metropolitan Area Planning Council (“MAPC”) is the regional planning agency (RPA) for the greater Boston region. It is a governmental entity established by M.G.L. c. 40B § 24, et al, to provide a regional perspective on growth, development, and governance for the welfare of the region. It is qualified to act as a lead jurisdiction under M.G.L. c. 7 §22B.

3.2 Greater Boston Police Council

The Greater Boston Police Council (“GBPC”) is a registered 501(c) 3 not-for-profit corporation with a membership of some three hundred Public Service agencies throughout Massachusetts and the surrounding New England states. It owns and operates the Boston Area Police Radio Network (“BAPERN”), which provides secure wireless interoperable means of communicating among Public Service agencies and other emergency responders throughout eastern Massachusetts. The collective purchasing program that it partners on with MAPC is a supplemental service intended to bring competitively priced equipment, goods and services employed in Public Service conveniently and efficiently to its members. A list of current members may be viewed on the GBPC website at http://gbpc.org/membership/. GBPC membership enrollment is on a rolling basis, meaning that members are added and/or deleted over time. Contracted Respondents and Buyers should check the GBPC website or call MAPC or the GBPC prior to sales to confirm membership.

3.3 GBPC Collective Purchasing Program

The GBPC Collective Purchasing Program’s (“Program”) purpose is to obtain for GBPC members contracted access to and guaranteed pricing for a range of public service vehicles.

3.4 Request for Proposals

The primary objective of this RFP is to provide an efficient and economical way for GBPC members to purchase public service vehicles and equipment to support their mission to provide the best municipal operations and services to their residents. Through this procurement MAPC intends to provide a selection of public service vehicles and equipment that support the municipalities in that mission.

It is intended to obtain access to and guaranteed pricing available exclusively to GBPC member municipalities through a set of uniform contracts. MAPC and the participating municipalities anticipate that multiple contracts may be awarded as a result of this RFP.

3.5 Use of Contracts

Use of resulting contracts is voluntary. This solicitation is intended to provide access to qualified vendors within the controlling laws of the Commonwealth of Massachusetts. It does not constitute or imply a firm commitment by any eligible party to purchase equipment, goods, or services from any contracted vendor. The ability of contracted vendors to perform as proposed, to be price competitive, and to offer quality products and service will be key to their sales success. Nothing in this RFP shall be interpreted as a restriction upon an eligible party from buying any item or similar product by any other means, from any other vendors, or from the selected vendors at any time during the contract term.

Eligible parties will be the Buyers under contract(s) awarded through this RFP. All transactions between eligible parties and contracted vendor(s) will be solely between those parties. Neither MAPC, the participating municipalities, nor any other eligible party will be held liable by the vendor(s) or another eligible party for any loss or liability, other than payment for delivered products as may be limited herein, incurred as a result of this procurement.

3.6 Contract Term

The term of any contract(s) awarded under this solicitation will be from the date of execution through August 31, 2021.

3.7 Contract Extensions

Each contract will be eligible for two (2) additional one-year extensions, ending August 31, 2022 and August 31, 2023. In the event new contracts have not been procured and awarded by August 31, 2023, MAPC may elect to extend current contracts for an additional period of time until new contracts have been procured and awarded. However, in no instance shall any contract term, including extensions, exceed three years in total.

Contract extensions are not automatic. The decision to exercise an option to extend will be based on a determination that it is more advantageous for MAPC, the GBPC, and its members to exercise the option rather than undertake a new procurement as well as consideration of vendor performance. MAPC reserves sole discretion to extend contracts.

Except as provided elsewhere in this RFP, there will be no change in the terms and conditions, proposal prices, or products offered during the contract periods.

3.8 Bonds

No Bid Bond is required by this RFP.

Request for Proposals Proposal Due Date: July 22, 2020, 1:00 PM

Request for Proposals Proposal Due Date: July 22, 2020, 1:00 PM

4 Definitions The following terms and definitions are used in this Request for Proposals (RFP).

Buyer/Eligible Buyer Any entity deemed eligible under GBPC membership rules to participate in the GBPC Collective Purchasing Program and duly authorized by their employer to commit to a contract to purchase and having the authority for acceptance of Electric and Hydrogen Powered Public Service Vehicles, Light-Duty Trucks, Paratransit Vehicles, Passenger Shuttles, Public Works Construction Equipment and Related Factory Options.

Contracted Proposer A Successful Proposer with whom MAPC enters a contract under this RFP. Use in the singular includes the plural.

Public Service Vehicles Passenger vehicles, police cruisers, light-duty trucks, paratransit vehicles, and passenger shuttles used by governmental departments in the performance of their work.

Purchase Purchase Order Any binding written expression of intent to purchase conveyed by a Buyer to a Contracted Proposer.

4.1 Overview

It is the purpose of this RFP to identify one or more Successful Proposers to provide new Electric and Hydrogen Powered Public Service Vehicles, Light-Duty Trucks, Paratransit Vehicles, Passenger Shuttles, and Public Works Construction Equipment and Related Factory Options to the members of GBPC as part of the GBPC Collective Purchasing Program.

Electric and Hydrogen Powered Public Service Vehicles and Light-Duty Trucks include but are not limited to Sedans, SUVs, Vans, Wagons, Police Cruisers, Paratransit Vehicles, Passenger Shuttles, and Light-Duty Trucks that are powered by fuel or methods other than traditional petroleum and diesel combustion engines. Fuel and methods of vehicle power include but are not limited to Electric, Hybrid Electric, Plug-In Hybrid Electric, Hybrid-Diesel Electric, and Hydrogen Fuel Cell. Examples of Electric and Hydrogen Powered Public Service Vehicles and Light-Duty Trucks can be found in Appendix A.

Public Works Construction Equipment includes but is not limited to: Loaders (all types); Bull Dozers; Steel Rollers; Backhoes; Street Sweepers; Lawn Mowers; Snow Removal Equipment; Woodchippers; Tractors; Generators; Bituminous Concrete Paving Machines; Track Hoes; Motor Graders; Stump Grinders; Milling Machines; Asphalt Pavers; Excavators; Sidewalk Tractors; Crushers; Tracked Utility Vehicles; Scrapers; Trenchers, Skid Steers; Hoists; and Forklifts that are powered by fuel or methods other than traditional petroleum and diesel combustion engines. Fuel and methods of vehicle power include but are not limited to Electric, Hybrid Electric, Plug-In Hybrid Electric, Hybrid-Diesel Electric, and Hydrogen Fuel Cell. Examples of Public Works Construction Equipment and can be found in Appendix A. Costs incurred or associated with the physical installation of fixed equipment are not included in the scope of this procurement.

Fuel and methods of vehicle power that are not included in the scope of this RFP are Biodiesel, Ethanol, Liquified Natural Gas (LNG), Compressed Natural Gas (CNG), and Propane. Public Service Vehicles and Public Works Construction Equipment that are not included in the scope of this RFP are Refuse Trucks and Large Public Transit Buses that carry over 16 passengers. Electric Charging Station equipment/installation services are not included in the scope of this RFP.

4.2 Vehicle and Equipment Manufacturers and Models

4.2.1 Manufacturers and Models

Proposers may submit a proposal for one or more makes of electric and hydrogen powered Public Service Vehicles or Public Works Construction Equipment. For reference, a list of example vehicles and equipment is located in Appendix A. If a Public Service Vehicle or type of Public Works Construction Equipment is not listed in Appendix A but meets the description in Section 4.1, proposers can include the item in their proposal.

All submissions for vehicles should include the Make, Model, and Body Code. Proposers are expected to add Make, Model and Body Codes in the blank Pricing Pages provided as an MS Excel workbook. All submissions for equipment should include the item number and description.

4.2.2 Manufacturers Factory Options

Vendors must offer unit prices for all listed manufacturers’ OEM factory options and packages available for the models being procured.

4.2.3 Model Year

All products must be the most current model year offered by the manufacturer meaning the newest generation of products available.

4.2.4 General Product Requirements

All products being offered must be new and unused.

4.3 Repair and Maintenance Service

Proposers must offer repair and maintenance service for the products offered, whether provided directly by the Proposer or through a qualified subcontractor. All warranty service must be provided by manufacturer authorized service providers or through a qualified subcontractor. Proposers will be requested to provide pricing for repair and maintenance services, extended warranty service, vehicles or equipment transport, loaner vehicles or equipment, etc. in their Price Proposal.

4.4 Optional Discounts

MAPC encourages Proposers to offer the GBPC membership a variety of discounts whether through multi-vehicle/equipment and volume purchase discounts or prompt payment discounts e.g. payment time period from time of receipt and acceptance based on Net 10, Net 15, Net 30 days, etc. Vendors may offer Buyers discounts, such as end of quarter purchase incentives; however, all such incentive pricing must be simultaneously offered to all Eligible Buyers identified in this RFP.

Notification of discounted pricing or pricing incentives must be made to all GBPC members and MAPC at kchampley@mapc.org and GBPC at tcollins@gbpc.org Proposers should familiarize themselves with M.G.L. c. 41 § 56 relating to payments of bills by municipalities when offering prompt payment discounts and other types of discounts to Massachusetts municipal customers that require pre-payment. M.G.L. c. 41 § 56 prohibits the prepayment of bills for any goods or services before the goods are delivered or the services rendered.

Proposers will not invalidate their submissions by offering pre-payment discounts; however, MAPC strongly encourages GBPC members to seek the advice of his or her Chief Procurement Officer, City or Town Accountant, and City Solicitor or Town Counsel before taking advantage of any such discount.

4.5 Estimated Quantities

The quantities of vehicles, trucks, and public works construction equipment estimated as the upper end of sales during any year of a contract or contract extension are shown in Table 1. Quantities are presented without regard to model configuration.

Table 1

TYPE

QUANTITY

4.6 Additional Equipment and Services

Additional vehicles and equipment not itemized in a Proposer’s Price Proposal cannot be purchased from an awarded contract. Any additional equipment or services not itemized in a Proposer’s Price Proposal, but which a Proposer will provide and/or install at additional cost to the Buyer, must still be otherwise acquired by the Buyer in compliance with applicable Massachusetts procurement laws. Buyers must by law competitively procure goods and/or services costing $10,000 and over.

5 Proposal Preparation Proposers are reminded that all information and statements provided will be considered true, accurate, and binding representations of the Proposer’s intentions and commitment in responding to this RFP. Any such representations constitute legal obligations on the part of the Proposer to perform as stated and that failure to so perform may be used as grounds to terminate the contracts.

5.1 General Requirements

The following general requirements and cautions apply to proposal preparation.

· For purposes of this RFP, the Proposer is the vendor who submits a proposal in response to this solicitation and will be the party executing a contract.

· Proposals must be received via The Massachusetts Operational Service Division’s CommBUYS Procurement Market Center no later than July 22, 2020, 1:00 PM.

· M.G.L. c. 30B § 6(b) requires the separate submission of price. Price Proposals and Technical Proposals must be submitted in separate files and labeled appropriately.

· Proposers must submit all required documents, forms, and materials as instructed in this RFP in the order and format specified and meet the Minimum Quality Requirements in order to be considered responsive. Proposals of the Proposers who have done so will be evaluated but are not guaranteed a contract.

· The proposal document must be submitted with scanned copies of original ink signatures by the person authorized to sign the proposal (blue ink is preferred). All original copies shall be kept securely, and the proposer must be able to produce original copies upon request.

· Proposals must be signed by a duly authorized officer(s) eligible to sign contract documents for the firm. Proof of such authorization must be included.

· The proposal must indicate the responsible entity, which must also be the signatory on all documents.

· Consortiums, joint ventures, or teams submitting proposals will not be considered responsive unless it is established that all contractual responsibility rests solely with one contractor or one legal entity.

· Proposers should be aware that joint responsibility and liability will attach to any resulting contract and failure of one party in a consortium, joint venture, or team to perform will not relieve the other party or parties of total responsibility for performance.

· All forms must be signed by the same authorized person for the Proposer who will be signing the contract.

· Erasures, between the lines insertions or other modifications to a proposal must be initialed in original ink by the authorized person signing the offer.

· Periods of time, stated as a number of days, shall be calendar days unless otherwise indicated.

· It is the responsibility of all Proposers to examine the entire RFP packet and seek clarification of any item or requirement that may not be clear and to check all responses for accuracy before submitting a proposal. Negligence in preparing an offer confers no right of withdrawal after the proposal due date.

· Proposal documents, with the exception of scanned original copies of required forms, shall be searchable PDF files.

· Accuracy and completeness are essential. Omissions and ambiguous or equivocal statements will be viewed unfavorably and will be weighed as such in the evaluation phase.

· Since all or a portion of the successful RFP response may be incorporated into any ensuing Contract, all prospective Proposers are further cautioned not to make claims or statements that cannot be subsequently included in a legally binding agreement.

· In all cases where a Proposer offers a product or service, including, but not limited to warranty, that exceeds any standards or specifications or requirements set out in this RFP, such offers will be considered binding obligations requiring performance by the Proposer.

· Neither MAPC, nor GBPC assume liability for and will not reimburse any costs or expenses incurred by any Proposer (whether or not selected) in developing proposals in response to this RFP.

· Proposals will remain in effect for a period of ninety days from the deadline for submission of proposals, until Notice of Award is made, or this RFP is canceled whichever comes first.

· Proposers must follow the instructions for preparing the technical proposals and the price proposals.

5.2 Technical Proposal Preparation

Technical Proposals must be submitted in the following required format:

· Sections must be separated using labeled divider pages with the required headings.

· Include all detailed information and supporting documentation necessary to satisfy all requirements of this RFP and enable the evaluation of the proposals against the Evaluation Criteria.

· Emphasis should be on completeness and clarity of the content.

Technical Proposals must be divided into the following sections:

Tab 1 – Introduction Tab 2 – Minimum Quality Requirements Tab 3 - Experience & Qualifications Tab 4 – Service Tab 5 – Product Line Tab 6 – Warranties Tab 7 – Customer Support Tab 8 - Sales References

5.2.1 Tab 1 – Introduction

In Tab 1 of their Technical Proposals, Proposers must submit a Cover Letter and complete and submit the unaltered forms provided in Section 10 of the RFP in the following order[footnoteRef:2]: [2: Both the Certificate of Non-Collusion and the Certificate of Tax Compliance are legally required forms that must be included in Proposers’ Bid, or the bid will be disqualified. MGL c. 30B, §10 and MGL c. 62C, §49A. MAPC reserves the right to waive or later obtain any other forms required by MAPC under this RFP.

· Cover Letter (template provided in Section 10)

· Proposal Signature Page

· Certificate of Non-Collusion

· Certificate of Tax Compliance

· Conflict of Interest Certification

· Certificate of Compliance with M.G.L. c. 151B

· Certificate of Non-Debarment

· Additional Certifications Proposer must also provide the following additional information:

· Certificate of Authority – Corporate (if applicable)

· IRS Form W9

· List of subcontractors with full contact information (if applicable)

5.2.2 Tab 2 – Minimum Quality Requirements

Proposers must meet certain Minimum Quality Requirements in order to be considered for further evaluation and contract award under this RFP.

In Tab 2 of their Technical Proposals, Proposers must complete and submit the “Minimum Quality Requirements Form” provided in Section 10 of the RFP. Proposers must provide evidence and attestation supporting their ability to meet each of the Minimum Quality Requirements.

Failure to respond affirmatively to any of the quality requirements, or providing a qualifying statement will result in rejection of the proposal.

5.2.3 Tab 3 – Experience & Qualifications – (See Criteria listed in Section 6.1) Proposers must present clear and concise evidence indicating ability to comply with the RFP requirements and to provide and deliver the specified products and services to the Buyers. In Tab 3, Experience & Qualifications, the Proposer must provide the following:

· A copy of the Proposer’s Class 1 Dealer’s License or current agreement with a manufacturer authorized Massachusetts Class 1 Dealer (licensed) in accordance with Massachusetts General Laws, Chapter 140, Section 58(b) and applicable Massachusetts’ Regulations. Vendor must be able to provide evidence upon demand of MAPC of either their current Class 1 Dealer’s License, or a current and valid contract with a manufacturer’s authorized Class 1 Dealer at any time during the contract. In the event that Vendor ceases to be either a Class 1 Dealer or obtain vehicles from a manufacturers’ authorized Class 1 Dealer, the failure to obtain either a proper license or new contract with an authorized Class 1 Dealer shall give cause to terminate the contract.

· A description of the experience of the Proposer in providing Traditional vehicles/equipment or the Specified (see Section 4 Definitions and 4.1 Overview) Public Service Vehicles or Public Works Construction Equipment to the municipal government market or other similar governmental or institutional clients, including the scope and duration of such engagements. This section should highlight the proposer’s experience in providing electric and hydrogen Public Service Vehicles and Public Works Construction Equipment as well as include the proposer’s experience in providing traditional petroleum and diesel combustion engine vehicles/equipment.

· A description of the Proposer’s Sales Team and support functions.

· A list of any other specific qualifications the Proposer has in supplying the goods and services listed in this proposal.

5.2.4 Tab 4 – Service (See Criteria listed in Section 6.2)

In Tab 4 of their Technical Proposals, Proposers must provide a comprehensive description of their capacity to service the Specified (see 4.1.Overview) vehicles. Include a description of the facilities to be used, including locations, facility capacity, skills and number of mechanics and technicians, access to parts, hours of operation and emergency response, including mobile services, maximum turnaround times, ability to perform warranty and non-warranty service, and use of sub-contractors, if applicable. If using sub-contractors, please provide full contact information and a description of the work they will perform and their qualifications. Please also discuss product repair and replacement and vehicle transport services.

5.2.5 Tab 5 – Product Line (See Criteria listed in Section 6.3) In Tab 5 of their Technical Proposals, Proposers must provide a comprehensive description of their stocking capacity and expected range or average delivery timeline (days) of all products included in their response. Please include a description of the Proposer’s ability to meet the provided typical or average delivery timeline, including any guarantees to deliver all or a percentage of products within the provided timeline. Please include a description of how upfitting vehicles/equipment alters the provided timeline.

5.2.6 Tab 6 – Warranties (See Criteria listed in Sections 6.4)

In Tab 6 of their Technical Proposals, Proposers must provide complete standard manufacturers’ warranty information for all products for which Proposer is submitting a proposal. Include information on extended manufacturer’s warranties that Proposer also offers. Please include a description of the Proposer’s product warranties and satisfaction guarantee policy. Please include specific specifications for warrantees related to vehicle/equipment batteries. Please provide a description of how the initiation of a warrantee is affected by vehicle/equipment upfitting.

5.2.7 Tab 7 – Customer Support – (See Criteria 6.5)

In Tab 7 of their Technical Proposal, Proposers must provide a detailed description of buyer training and technical support efforts. Please provide a comprehensive description of any training provided to buyer staff for the daily and long-term maintenance of all products listed in your proposal. Please include the process and availability of technical support staff, troubleshooting, hardware and software support.

5.2.8 Tab 8 – Sales and References

In Tab 8 of their Technical Proposals, Proposers must include at least three completed References as part of their responses. References can include service delivery and services performed for traditional petroleum and diesel combustion engines Public Service Vehicles and Public Works Construction Equipment, however, if possible include as many references for the specified (see 4.1 Overview) Public Service Vehicles and Public Works Construction Equipment. Proposers must use the Reference Form provided in Section 10. For each Proposer, MAPC reserves the right to solicit references at random from the sales list provided in Tab 7. MAPC will make two attempts, one day apart, to engage references via telephone, and will pursue the entirety of Proposer’s list until at least three responses have been obtained.

References will be asked to rate the Proposer in regard to:

· Customer service

· Timeliness of delivery or service

· Conformance of equipment specifications

· Quality and workmanship of the equipment

· Other material information offered by the reference MAPC, or its designee, will evaluate the responses and make a determination that a Proposer is either “Responsible” or “Not Responsible” with regard to References.

MAPC and GBPC reserve the right to perform whatever additional due diligence they deem necessary to determine that the Proposer is responsible including, but not limited to, acting as their own reference. MAPC reserves the right to withhold the award of a contract if a Proposer is found “Not Responsible.”

Respondents must also provide a list in table format of the total number of public service vehicles, light-duty trucks, paratransit vehicles, passenger shuttles, and public works construction equipment sold to municipal and government department customers during the past two calendar years. The list must break down the requested information as follows and show sub-totals in order to verify totals:

o By year and state

· Additionally, Respondent must provide full contact information (contact name, department name, phone number, and email) for each of the municipal and government department customers reported above for the past three months. Note: Please do not provide personal cell phone information for reference contacts.

Example: Sales

OUTFITTED

VEHICLES

CONTACT

INFORMATION

(413) XXX-

XXXX

5.3 Price Proposal Preparation

Price Proposals must be submitted in the following required format.

· Sections must be separated using labeled divider pages with the required tab headings.

Price Proposals must be divided into the following sections:

Tab 1 – Introduction Tab 2 – Pricing

5.3.1 Tab 1 - Introduction

In Tab 1 of their Price Proposals, Proposers must provide the following required form provided in this RFP:

Price Proposal Signature Page

5.3.2 Tab 2 – Pricing

In Tab 2 of their Price Proposals, Proposers must provide a printed version of the Pricing Pages spreadsheet provided along with this RFP. The Pricing Pages list the Public Service vehicles and Public Works Construction Equipment and related factory options being procured. Proposers must list all vehicles and options that will be offered under contract within the Excel document provided. All options must be published under the MAPC contract. Any unpublished options must be purchased by GBPC members in accordance with Massachusetts General Law, Chapter 30B.

Proposers must provide:

· Manufacturer’s pricing for each model number submitted. Include product or order codes and model names.

· Specifications for each vehicle and equipment model number submitted.

· Pricing for all features, equipment and options included and available for all models being offered. Include product or order codes and model names. Pricing should include credits for deleting features from standard specifications.

· Unit prices for all factory options to be made available during the full Contract Term.

· Pricing for repair and maintenance service charges.

· Unit prices for all listed manufacturers’ OEM factory options and packages. These prices must include the cost of installation. All factory options offered as a “Delete” must be listed separately under options.

· All standard factory items/options/equipment must be bid.

· Proposers may insert rows for any typically purchased OEM factory options and packages not already listed.

· Proposers should insert additional rows if they provide more than one line of manufacturer for an item and may insert additional rows for additional typically purchased items they provide, but that are not already listed on the Pricing Pages.

· Pricing for repair and maintenance service charges including mobile service, vehicle transportation, etc.

· Extended Manufacturers Warranties.

· Optional Discounts; and

· Extended Service Plans

· Any Additional Services

· Any Additional Fees All prices provided in the price proposal, and therefore the prices quoted to municipal buyers through this contract, must be inclusive of all costs, including labor and materials, and any fees, including the contract administration fee. Proposers may not present the contract administration fee as a separate line-item in either the price proposal or in quotes to municipal buyers.

In addition to the printed version of the Pricing Pages in their Price Proposal, Proposers are required to submit an electronic version of the Pricing Pages as a single-file unlocked MS Excel compatible spreadsheet.

Proposed pricing must only appear as part of the Price Proposal. Inclusion of proposed pricing in the Technical Proposal will cause Proposer disqualification.

All prices quoted must be exclusive of Massachusetts sales tax, use tax and federal excise tax.

Note: Proposers are encouraged to add additional features and options and vehicle types to the Pricing Pages. To do so, Proposers must add those items to the Pricing Pages within the MS Excel compatible spreadsheet. Those items listed on the Pricing Pages that Proposers do not offer should either be deleted from the Pricing Pages, or “N/A” (Not Applicable) may be inserted in the price column. Proposers may not substitute any Pricing Pages. Proposers who would like to offer vehicles other than those listed on the Pricing Pages may do so in the blank Excel workbook provided with this RFP. Any submitted Pricing Pages that are not in conformity with this bid requirement will be cause for bid disqualification.

Instruction for Completing the of MS Excel Form:

Once the Excel Form is opened, it is in a “read only” format. To enter information into the Excel Form for editing:

1. To to File > “Save As”

2. Rename the Excel Form under a different name

3. Enter all edits and additional information into the Excel Form. A blank workbook has been provided to enable proposers to include additional make and model vehicles.

4. Once all the workbooks have been edited, print out each workbook and include it in the Pricing Response. Vendors must also submit each workbook in an electronic format to be included in the Pricing Response.

6 Evaluation Criteria Proposals that meet the Minimum Quality Requirements will be evaluated according to the following comparative evaluation criteria.

The Technical Proposals will be evaluated in the following categories:

Described below are the characteristics that would make up a Highly Advantageous, Advantageous, Not Advantageous, and Unacceptable response in each of those categories.

6.1 Experience and Qualifications

6.1.1 Proposer’s Experience in Providing Public Service Vehicles or Public Works Construction Equipment to the Municipal Government Market

Unacceptable The Proposer has no experience in providing public service vehicles or public works construction equipment to municipal government Market or response is unclear/not provided.

6.1.2 Proposer’s Experience with Municipal Government (number of customers) for Public Service Vehicles and Public Works Construction Equipment

6.1.3 Sales Personnel

6.2 Service

6.2.1 Locations of Service Facilities for Electric/Hydrogen Powered Public Service Vehicles and Public Works Construction Equipment

6.2.3 Warranty and Non-Warranty Service for Electric/Hydrogen Vehicles or Construction Equipment

6.2.3 Availability of Mobile Service for Electric/Hydrogen Vehicles or Construction Equipment

6.2.4 Vehicle Transport for Electric/Hydrogen Powered Public Service Vehicles and Public Works Construction Equipment

6.3 Product Line

6.3.1 Vehicles/Equipment Delivery Guarantee

6.4 Warrantees

6.4.1 Manufacturers’ Warranties Offered

or response is unclear/not provided.

6.4.2 Quality of Manufacturers’ Warranty Offered - Batteries (for Public Service Vehicles)

or response is unclear/not provided.

6.5 Customer Service

6.5.1 Training