GBPC 2020 Electric and Hydrogen Vehicles and Equipment Submission Instructions.docx

Request for Proposals Proposal Due Date: July 22, 2020, 1:00 pm Electric and Hydrogen Vehicles and Equipment _____________________________________________________________________________________ Metropolitan Area Planning Council Electric and Hydrogen Powered Public Service Vehicles, Light-Duty Trucks, Paratransit Vehicles, Passenger Shuttles, Public Works Construction Equipment and Related Factory Options

Request for Proposals Instructions for Submission Issued: July 8th, 2020

RFP #GBPC 2020 Electric and Hydrogen Vehicles and Equipment Solicited on Behalf of the Greater Boston Police Council (GBPC), operators of the Boston Area Police Emergency Radio Network (BAPERN)

Instructions for Submission

Issued: July 8th, 2020

RESPONSES ARE TO BE SUBMITTED ELECTRONICALLY.

ANY PHYSICAL SUBMISSION TO OUR LISTED ADDRESS WILL NOT BE ACCEPTED.

FOLLOW INSTRUCTIONS BELOW

It is recommended that all potential respondents give themselves enough time for any potential submission issues. If you encounter any issues with submitting your response, or if you find any of the guidance below to be inaccurate, please contact Kelsi Champley at kchampley@mapc.org.

Create an Account For this RFP, responses are to be submitted online via the Massachusetts Operational Services Division COMMBUYS website (link to homepage).

To submit a response you must first create an account. We advise you create in advance. Any account issues should be directed COMMBUYS support (link).

Finding the RFP Once you have created an account, you will be taken to the COMMBUYS Dashboard pictured in Screenshot 1 (below). Click the ‘Document’ drop down box and select ‘Bids’ and ‘Open’.

That will bring you to the search page. Click the dropdown box and select ‘Commercial and Military and Private Vehicles and their Accessories,’ roughly 15 fields from the top. Find the bid pictured below (See Screenshot 2) It is labeled ‘GBPC 2020 Electric and Hydrogen Public Services Vehicles…’ in the Description. The buyer is Kelsi Champley and the Organization is the Metropolitan Area Planning Council. The Bid number listed on COMMBUYS is: BD-20-1217-MAP03-MAP03-52266.

If this is the first time starting your submission select ‘Create New’ in the far right corner under the Quotes column. If you are continuing a previously started response, select the link to your response (pictured below in Screenshot 2).

Your Proposal This will bring you to your ‘quote’. You will notice 9 tabs (in order) underneath the heading: General; Items; Questions; Subcontractors; Notes; Terms & Conditions; Attachments; and Summary. You are not required fill out all the information for each tab. You are only required to submit the requested information detailed in the RFP.

Terms and Conditions Click the ‘Terms and Conditions’ tab (See Screenshot 3). You can download all RFP related files from here as well as the main bid page. Ensure you have accepted the terms and conditions of the bid located at the bottom of the page.

Attachments To attach your response, select the ‘Attachments’ tab, click ‘Add File’. All required documents, forms, and materials should be submitted via attachment. YOU MUST SEPARATE THE TECHNICAL AND PRICE PROPOSALS AND LABEL APPROPRIATELY. We will accept multiple file attachments for both the price and technical proposals. Be sure to name each file and use the description feature to differentiate any file as part of either the Technical or Price Proposal.

Only the dash special character is accepted by the system so ensure that your files do not include other special characters. Once your file is uploaded, click ‘Save and Exit’ to upload another file (See Screenshot 4). Please reorder files appropriately on the main Attachment tab page once your files are all uploaded.

Submitting your Proposal Once you have attached all necessary documents and accepted the terms and conditions, you are ready to submit your proposal. Click the ‘Summary’ tab and scroll to the bottom and click ‘Submit Quote’ (See Screenshot 5).

Questions and Issues If you encounter any issues with your COMMBUYS account, visit the COMMBUYS support page for assistance (link).

If you encounter any issues with submitting your response, or if you find any of the guidance above to be inaccurate, please contact Kelsi Champley at kchampley@mapc.org.

Screenshots The screenshots below are very small, use the zoom feature to see highlighted areas.

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