G003 Second Floor_Cleaning Contract.pdf

The document is a Request for Quotations (RFQ) issued by the State of Maine, Department of Defense, Veterans and Emergency Management (DVEM) to procure custodial and janitorial services for the Maine Army National Guard Armed Forces Readiness Center in Brunswick, Maine. The RFQ seeks a contractor to provide comprehensive cleaning services, including daily, weekly, monthly, quarterly, semi-annual, and annual tasks, for approximately 21,514 square feet of space across three floors. The contract term is an initial period of performance from November 1, 2024 to October 31, 2025, with four optional one-year extensions. Bidders must submit their quotations by September 25, 2024 and attend a mandatory pre-bid site visit on September 18, 2024.

The RFQ outlines detailed cleaning requirements, such as trash and recycling removal, floor cleaning, restroom maintenance, and periodic tasks like carpet shampooing and window cleaning. Bidders must provide pricing for the initial term and each optional extension year, broken down by task frequency. The current incumbent provider's annual cost is approximately $26,000. The contract includes a 10% small business set-aside, and bidders must also submit a disaster recovery plan with their proposal. The procurement is being conducted by the state of Maine for Cumberland County, and the funding is subject to annual appropriations from the state legislature.