FYE2025 SOW Fire system Inspections.pdf
PDF 427 KB Posted
- Solicitation number
- SRC0000023111
- Issued by
- Brown County, Ohio
About this file
This document is a Request for Proposal (RFP) from the Ohio Department of Veterans Services (DVS) for quarterly sprinkler suppression, annual fire alarm testing, inspection, and preventative maintenance of the fire alarm detection and fire alarm monitoring systems, as well as inspection, testing, and preventative maintenance of the sprinkler suppression system throughout the DVS Ohio Veterans Home - Georgetown (OVH-G) facility. The RFP requires bidders to be authorized to inspect an Edwards EST3X Fire Alarm System and Ansul Piranha Wet Assist fire Suppression System, and to perform all inspections and testing to meet applicable codes and regulations. The contract will be based on the Ohio State Term Schedule, Index Number MAC023, and the successful contractor must utilize certified technicians. A mandatory site visit is scheduled for September 5, 2024, at 10:00 am.
The RFP outlines the specific service frequencies and inspection months required for the fire alarm, fire extinguisher, and sprinkler systems at the OVH-G facility. Bidders must be registered on the MAC023 contract, and the agency will monitor the contractor's performance and compliance with the contract terms. If any infractions are observed, the contractor will be required to correct them immediately, or the contract may be canceled, and the infractions reported to the State Fire Marshal.
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Text version
OHIO DEPARTMENT OF VETERANS SERVICES
REǪUEST FOR PROPOSAL (RFP)
The Ohio Department of Veterans Services is soliciting proposals for professional services. Purpose:
This solicitation is for quarterly Sprinkler Suppression, and annual Fire Alarm, testing, inspection, and preventative maintenance (PM) of the fire alarm detection and fire alarm monitoring systems as well as inspect, test, and preventive maintenance of the sprinkler suppression system throughout the Department of Veterans Services (DVS), Ohio Veterans Home – Georgetown (OVH-G), 2003 Veterans Blvd, Georgetown, Ohio.
Mandatory Site Visit: 09/05/24 The site visit will commence promptly at 10:00am. The state will not be responsible to a supplier for their failure to obtain information discussed during the site visit due to their arriving after the site visit has convened. You must sign in at the Front Desk.
Terms & Conditions of this agreement are based in the Ohio State Term Schedule, Index Number MAC023. Please refer to the MAC for terms & conditions.
Bidders must be authorized to inspect a Edwards EST3X Fire Alarm System and Ansul Piranha Wet Assist fire Suppression System.
Contractor shall perform all inspections and testing required under an awarded contract to meet the applicable requirements of the Ohio Fire Code (section 1301:7-7-05 1.4, F-500.4), the Ohio Building Code, Life Safety Code (NFPA-1010), Proprietary Protective signaling Systems (NFPA-72D), Automatic Detectors (NFPA-72E), and other applicable codes and regulations.
The Contractor will only utilize certified technicians to perform inspections and diagnostic testing for all peripheral devices listed and currently connected to the facility. Tests will be scheduled in advance at the convenience of the state.
Contract shall notify DVS OVH-G contact person no less than two (2) weeks prior to each inspection’s due date to schedule the inspection.
Contract Compliance: During the term of this contract, the Safety Officer/Designee shall be responsible for monitoring the contractor’s performance and compliance with the terms and conditions of the contract. The contractor shall perform all work to current NFPA codes enforced by the State of Ohio Fire Marshal’s office. If the facility observes any infraction(s), such shall be documented and conveyed to the contractor for immediate correction. If the contractor fails to rectify the problem(s), the agency shall cancel the and report all infractions to the State Fire Marshal.
Location Name System Type Service Frequency Inspection Months Main Building Fire Alarm Annual Dec.
Main Building Fire Alarm Semi-Annual June Main Building Fire Extinguisher Annual Dec.
Main Building Sprinkler wet Annual Oct.
Main Building Sprinkler wet Quarterly Jan., April, July, Oct.
Main Building Sprinkler dry Annual Oct.
Main Building Sprinkler dry Quarterly Jan., April, July, Oct.
Main Building Fire Pump System
<750 electric Annual September
Mechanical room Back flow Annual July Grounds Hydrants Annual April
Service Building Fire Extinguisher Annual Dec.
Vehicles Fire Extinguisher Annual Dec.
Kitchen Suppression Sys. Annual Oct.
Kitchen Suppression Sys. Semi-Annual April
Sprinkler Suppression Inspections.
November 2026 Dry system 3yr Air leak test
Fire Alarm (Sensitivity in Odd Years)
December 2025
The work shall be conducted in such a fashion to provide the least interference with the Departments operations. Care must be taken to minimize any disruptions to the existing facilities operations. The above is not intended to restrict or hamper the Contractor’s activities. The Contractor remains responsible for means and methods as they relate to the testing process.
Invoicing: all invoices should be submitted on vendors company letterhead or standard invoice document to include vendors name, address, remit to address if different from main office, invoice date, invoice number, itemized description of goods and services to include pricing less any tax (The State of Ohio is tax exempt.)
Submitting Invoices: all invoices should be submitted using one of the methods listed below. Email invoices to:
laurie.chorpenning@dvs.ohio.gov or by U.S. Mail Department of Veterans Services Ohio Veterans Home 2003 Veterans Blvd.
Georgetown, OH 45121
File details come from the government source that posted it. Updated .