FY27 Seller Checklist - Small Purchases - 2728091.pdf
PDF 157 KB Posted
- Attached to
- Deck Scale Maintenance
- Solicitation number
- B2728091
- Issued by
- Pennsylvania
About this file
This document is a Seller Checklist for Small Order Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist provides step-by-step instructions for vendors submitting quotes for the Deck Scale Maintenance contract opportunity in Pennsylvania, which is structured as a requirements contract beginning on date of award through June 30, 2027, with three one-year renewal periods to follow. Vendors must complete all required tabs within the submission portal, including the General Tab (confirming Local Business Entity status), Items Tab (entering unit costs), Questions Tab (answering mandatory inquiries), and Terms & Conditions Tab (accepting bid terms). The bid process does not permit direct contact with listed personnel; all inquiries and site visit requests must be submitted through the Q&A tab of the bidding platform.
The checklist mandates that all vendors must have an executed Consent & Authorization form on file in their vendor profile prior to quote submission, with copies required in the Attachments Tab if not previously filed. Vendors are encouraged to complete the optional LGBTQ Applicant Opportunity Data Form and may attach additional supporting documentation relevant to their quotes. The document emphasizes that the LBE (Local Business Entity) Program does not apply to small order purchases but requires answering the LBE certification question to proceed. Vendors must review their complete submissions in the Summary Tab, address any red validation warnings, and submit through the PHLContracts.phila.gov portal, clicking "Save & Continue" on every tab to ensure proper processing.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| FY27 - Consent_Authorization - 2728091.pdf | ||
| FY27 SOP Terms and Conditions - 2728091.pdf | ||
| FY27 LGBTQ_Applicant_Data_Form - 2728091.pdf | ||
| Price Increase-Decrease Instructions~1.docx | DOCX document |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .