FY27_Playground_Inspection_Services_for_Collier_County_(Addendum_#3_Revision).pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

FY27 PLAYGROUND INSPECTION SERVICES FOR COLLIER

COUNTY

Caroline Blevins, Management Analyst

Procurement Services Division

7610 Davis Blvd,Naples, FL, 34112 caroline.blevins@colliercountyfl.gov

(239) 252-6963

Quick Quote Title: FY27 Playground Inspection Services for Collier County

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

B - Quick Quotes Instructions Version 1

1. QUICK QUOTE

FY27 Playground Inspection Services for Collier County

Release Project Date: June 9, 2026

Pre-Bid Meeting (Non-Mandatory): June 16, 2026, 3:00pm https://colliercountyfl.webex.com/colliercou ntyfl/j.php?MTID=m332b9939d0bd2d9f199

87b8a524541af

Question Submission Deadline: June 25, 2026, 3:00pm

Response Submission Deadline: June 30, 2026, 3:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Parks & Recreation Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to begin October 1, 2026 and ending September 30, 2027.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

https://colliercountyfl.webex.com/colliercountyfl/j.php?MTID=m332b9939d0bd2d9f19987b8a524541af https://procurement.opengov.com/portal/collier-county-fl

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

5.1. Playground Inspection Services for Collier County

Playground Inspection Services for Collier County

Inspections of all park facilities shall be performed on an as-requested basis. The final inspection schedule shall be determined by the County’s Project Manager or designee. Inspections shall be conducted by a Certified

Playground Safety Inspector issued by National Playground Safety Institute or National Recreation and Park

Association.

Playground Inspections completed by the awarded vendor shall consist of:

1. Performing playground equipment safety inspections to ensure compliance with all current and new

American Society for Testing Materials (ASTM) and Consumer Product Safety Commission (CPSC) standards, safety codes, and regulations. This will consist of:

a. Consumer Product Safety Commission (CPSC) Public Playground Safety Handbook (free PDF from cpsc.gov)

b. ASTM F1487 Standard Consumer Safety Performance Specification for Playground Equipment for

Public Use (for purchase from ASTM Intl)

c. ASTM F2223 Standard Guide for ASTM Standards on Playground Surfacing (for purchase from

ASTM Intl)

d. ASTM F2373 Playground Equipment for Children Under the Age of Two (for purchase from

ASTM Intl)

e. ASTM F1292 Standard Specification for Impact Attenuation of Surfacing Materials within the Use

Zone of Playground Equipment (for purchase from ASTM Intl)

f. ASTM F2479 Standard Guide for Specification, Purchase, Installation and Maintenance of Poured-In-

Place Playground Surfacing (for purchase from ASTM Intl)

g. ASTM F2075 Standard Specification for Engineered Wood Fiber for Use as a Playground Safety

Surface Under and Around Playground Equipment (for purchase from ASTM Intl)

h. ASTM F1951 Standard Specification for Determination of Accessibility of Surface Systems Under and Around Playground Equipment (for purchase from ASTM Intl)

i. Inspection of artificial turf.

j. Department of Justice ADA Guidelines and Standards

k. Florida's Child Care Standards (F.A.C. 65C-22.003).

2. Playground equipment review will include, but not be limited to, slides, climbers, rocking and bouncing equipment, whirls, swings, and play structures.

3. Providing a written audit report within fifteen (15) days of the inspection at each park that details non-compliant items, priorities, and recommendations for repair. The report should at a minimum provide the following information:

a. Location, date, and time of inspection.

b. County staff member(s) present during the inspection.

c. Photos of playground equipment (current state and/or damages, if any).

d. Correspondence relating to issues identified.

4. Inspection Requirements:

a. The following items of work shall be part of each scheduled inspection.

• Swings: ensure that all S-hooks are closed tightly on all swing assemblies; ensure that all S-hooks are not worn past 40% material loss; should a hook exceed 40% material loss, vendor will remove the swing from service and notify the Division immediately; all partially slashed, damaged or severely weathered swing seats shall be replaced or taken out of service immediately; ensure that all safety straps/bars and chains on all infant swing seats are present and operational; if missing or damaged, vendor will remove from service and contact the

Division immediately.

• Rocking/Bouncing Equipment: All broken, cracked and/or fatigued springs will be taken out of service by the vendor and reported to the Division immediately; as well as any broken, brittle and/or cracked plastic seats and parts.

• Slides: Ensure the bed way exits of all slides are parallel to the ground; all bed ways, bedrails, handrails and ladders shall be examined for foreign objects, holes, separation at joints and/or cracks and vendor will report to the Division for necessary repairs/replacement immediately.

• Surfacing: Surfacing material(s) are in good and non-hazardous condition.

b. Safety: Any equipment found to be in an unsafe or hazardous condition will be removed by the vendor immediately from service and reported to the Division.

5. Location of all thirty (30) currently operating park facilities are listed below:

Index

Park Name Location

1 Aaron Lutz Neighborhood Park 4401 23rd Ave. S.W.

2 Bayview Park 1500 Danford Street

3 Big Corkscrew Island Regional Park 810 39th Ave. N.E.

4 Cocohatchee Regional Park 13535 Vanderbilt Dr.

5 Coconut Circle Neighborhood Park 4065 Guava Drive

6 Panther Park 850 Church Street

7 Dreamland Neighborhood Park 313 9th Street S

8 East Naples Community Park 3500 Thomasson Dr.

9 Naples Manor Tot Lot 5498 Sholtz St

Donna Fiala Eagle Lakes Community

Park 11565 Tamiami Trail E.

11 Golden Gate Community Center 4701 Golden Gate Parkway

12 Golden Gate Community Park 3300 Santa Barbara Blvd.

13 Gordon River Greenway Park 1590 N. Goodlette Frank Rd.

14 Immokalee Airport Park 330 Airport Road

15 Immokalee Community Park 321 N 1st Street

16 Immokalee South Park 418 School Drive

17 Isles of Capri Neighborhood Park 139 Capri Blvd.

18 Margood Regional Park 321 Pear Tree Ave.

19 Max Hasse Community Park 3390 Golden Gate Blvd. W.

20 North Collier Regional Park 15000 Livingston Road

21 Oakes Neighborhood Park 6350 Spanish Oaks Lane

22 Palm Springs Neighborhood Park 921 Palm Springs Blvd.

23 Pelican Bay Community Park 764 Vanderbilt Beach Road

24 Poinciana Neighborhood Park 2580 Ponce DeLeon Dr.

25 Rita Eaton Neighborhood Park 5305 18th Court S.W.

26 Sugden Regional Park 4284 Avalon Dr.

27 Tigertail Beach Regional Park 480 Hernando Drive

28 Veterans Community Park 1895 Veterans Park Dr.

29 Vineyards Community Park 6231 Arbor Blvd. W.

30 Willoughby Neighborhood Park 18 Mentor Dr.

6. INSURANCE REQUIREMENTS

A. Bidder shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of the Construction ITB and awarded Agreement. The Bidder shall be required to provide the Certificate of

Insurance(s) with the limits set forth in the Construction ITB. If the Bidder cannot provide the document within the referenced timeframe, the County reserves the right to award to another Bidder. The Bidder shall procure and maintain property insurance upon the entire term of the awarded contract, if required, to the full insurable value of the scope of work.

B. The County and the Bidder waive against each other and the County’s separate Bidders, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Bidder and County shall, where appropriate, require similar waivers of subrogation from the County’s separate Bidders, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts.

C. Collier County shall be responsible for purchasing and maintaining its own liability insurance.

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/ https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$100,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Automobile Liability

$500,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

A blanket per-inspection fee shall apply to each location.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Aaron Lutz, 1 playground 1 Per

Inspection

2 Bayview Park, 1 playground 1 Per

3 Big Corkscrew Island, 1 playground 1 Per

4 Cocohatchee Regional, 1 playground 1 Per

5 Coconut Circle, 1 playground 1 Per

6 Copeland, 1 playground 1 Per

7 Dreamland, 1 playground 1 Per

8 Eagle Lakes, 1 playground 1 Per

9 East Naples Community Park, 1 playground 1 Per

10 East Naples Tot Lot 1, 1 playground 1 Per

Line Item Description Quantity Unit of

Measure Unit Cost Total

11 Golden Gate Community Center, 1 playground

12 Golden Gate Community Park, 1

13 Gordon River Greenway, 1

14 Immokalee Airport Park, 1 playground 1 Per

15 Immokalee Community Park, 1

16 Immokalee South Park, 1 playground 1 Per

17 Isles of Capri, 1 playground 1 Per

18 Margood Regional, 1 playground 1 Per

19 Max Hasse, 1 playground 1 Per

20 North Collier Regional, 2 playgrounds 1 Per

21 Oakes Neighborhood, 1 playground 1 Per

22 Palm Springs, 1 playground 1 Per

23 Pelican Bay, 1 playground 1 Per

24 Poinciana Neighborhood, 1

25 Rita Eaton, 1 playground 1 Per

26 Sugden Regional, 1 playground 1 Per

Line Item Description Quantity Unit of

Measure Unit Cost Total

27 Tigertail Beach, 1 playground 1 Per

28 Veterans Community Park, 1

29 Vineyards, 1 playground 1 Per

30 Willoughby, 1 playground 1 Per

TOTAL

8. VENDOR QUESTIONNAIRE

1. I certify that I have read, understood and agree to the terms in this Quick

Quote, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

2. Quick Quote Instructions have been acknowledged and accepted.*

☐ Please confirm

*Response required

3. Collier County Purchase Order Terms and Conditions. Collier County

Purchase Order Terms and Conditions have been acknowledged and accepted.*

Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.

☐ Please confirm

*Response required

4. Insurance Requirements -Vendor Acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) if awarded this quote.*

☐ Please confirm

5. Proof of Status from Division of Corporations - Florida Department of

State (SunBiz)* http://dos.myflorida.com/sunbiz/ should be attached with your submittal.

*Response required

6. E-Verify - Memorandum of Understanding*

Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the bid. E-

Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.

*Response required

7. W-9 Form*

*Response required

8. Any required licenses. * http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/