11-15-25 M001 QA.odt
ODT document 8 KB Posted
- Attached to
- Translation Services
- Solicitation number
- FY26r1061065
About this file
The file appears to be a Questions and Answers (Q&A) document related to a Translation Services solicitation (RFQ) issued by the International Boundary and Water Commission (IBWC). The solicitation (FY26r1061065) is specifically reserved for SBA Certified Women-Owned Small Business (WOSB) Program participants, with a NAICS code of 541930 for Translation and Interpretation Services. The procurement is for Translation Services at the El Paso HQ, structured as a base year with one option year, to be quoted on an ALL or NONE basis.
Key details include an offer due date of December 4, 2025, at 3:00 pm MST, with quotes valid for 90 days. Potential offerors must submit questions via email to angelica.baca@ibwc.gov by 3:00 pm on 11/28/25, include an active Unique Entity Identifier (UEI), and be prepared for evaluation based on the most advantageous offer to the government. The contract's Contracting Officer's Representative (COR) is Sally Spener, and the SBA size standard for this sector is $22.5 Million.
Text of this file
11/15/25 M001 It is not possible to provide a Per Year pricing for translation services unless you are asking for a full-time, in-house translator to work a certain number of hours daily or weekly.
WE BUDGET FOR AN AVERAGE OF 30 HOURS PER WEEK.
The industry standard is to provide pricing per word for translation and per hour for formatting services. Our invoices would reflect the actual work that was sent to us for translation and formatting services in the previous month. Since we don’t know the exact amount of work that you will send, it is not possible to create a Yearly Rate. The estimates you provide are helpful to get a general sense of what to expect, but they are not sufficient for us to create final pricing.
Can you amend the CLIN Structure to allow vendors to bid for translation per word and for formatting services per labor hour?
IN ADDITION TO TRANSLATION AND FORMATTING, THE CONTRACT REQUIRES ATTENDANCE AT OCCASIONAL VIRTUAL MEETINGS, LOGGING OF CORRESPONDENCE ON SPREADSHEETS, AND UPDATING THE TRANSLATION MEMORY.
Can you provide us with some representative sample documents?
SEE ATTACHED. PLEASE NOTE MX 27625 AND MX26325 ARE SENSITIVE BUT UNCLASSIFIED.
Will you always provide vendors with the original editable source files for files to be translated?
WE WILL ALMOST ALWAYS PROVIDE VENDORS WITH THE ORIGINAL EDITABLE SOURCE FILES TO BE TRANSLATED. FOR PDF DOCUMENTS, WE EXPECT THE TRANSLATOR TO CONVERT TO TEXT RECOGNITION.
What is your budget for translation and formatting services for this project?
NOT SURE IF THAT IS APPROPRIATE FOR ME TO RESPOND TO. IT IS BASED ON AN AVERAGE WORKLOAD OF 30 HOURS/WEEK OR ESTIMATED PER WORD CHARGE FOR TECHNICAL DOCUMENTS.
Other files
| File | Type | Posted |
|---|---|---|
| SOW_Human_TranslationServicesFY2026OneYrPlusOptionBackground.docx | DOCX document | |
| Contractor Vetting and PDR Request Form (BLANK).pdf | ||
| QA 12-1-25.odt | ODT document | |
| 11-18-25 M002 QA.odt | ODT document | |
| 11-18-25 M002 QA.odt | ODT document | |
| MX27625.pdf | ||
| Wage Determination.pdf | ||
| Minute 332 and Joint Report PE.pdf | ||
| MX26325.pdf | ||
| Acta 332 y Reporte Conjunto de Ing Principales.pdf | ||
| SOW_Human_TranslationServicesFY2026OneYrPlusOption.docx | DOCX document | |
| CLIN Structure FY26r1061065 Translation Service.odt | ODT document | |
| Applicable Terms and Conditions.pdf |
Show all 13
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