FY26 QTR 3 Milk - Dairy combined synopsis - solicitation.pdf

U.S. Department of Justice Federal Bureau of Prisons United States Penitentiary Canaan 3057 Eric J. Williams Memorial Drive Waymart, PA 18472

February 12, 2026

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Federal Acquisition Regulation (FAR) part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

(ii)Solicitation number 15B21526Q00000006 is issued as a request for quotation (RFQ), for quarterly various milk and dairy requirement.

(iii) This solicitation incorporates provisions and clauses by reference. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.

The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. To view all available rewritten FAR Parts and agency deviations, visit Revolutionary FAR Overhaul.

(iv) This acquisition is set-aside for small business concerns. The NAICS code for this requirement is 311511, with a small business size standard of 1150 employees.

(v) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).

See attached requirements worksheets for a full description of items, quantities and units of measures for all the subsistence requirements.

(vi) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102).

See attached requirements worksheets for a full description of items, quantities and units of measures for all the subsistence requirements.

(vii) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47).

The following is the milk delivery schedule for April 1st, 2026, thru June 30th, 2026, between the hours of 6:30AM-1:00 PM. Delivery dates are as scheduled, April 6th, 13th, 20th, and 27th May 4th, 11th, 18th, and 25th, June 1st, 8th, 15th, 22nd and 29th .

Each week the running order will consist of the following, unless a change is made in advance by the Food Service Department.

5 containers of cottage cheese at 5 pounds each 24,000 ½ pints of skim milk http://www.acquisition.gov/ https://links-2.govdelivery.com/CL0/https:%2F%2Flinks-2.govdelivery.com%2FCL0%2Fhttps:%252F%252Fwww.acquisition.gov%252Ffar-overhaul%252Ffar-part-deviation-guide%2F1%2F0101019a2c554a32-f0246afd-e2b4-418c-817b-e6a76b6d073a-000000%2F5uwlAI9fF6_-jn5dDrAJ48p0ONjbyVaveJ8mw6NFErg=428/1/0101019a2c60554d-c2540c50-6d63-472c-95dc-38b51df370df-000000/hKblUJZVwmanVmACgNxzdtGcTCp_8oeUkYIXHQ6RvZg=428

5 containers of sour cream @ 5 pounds each

The totals for the 13 weeks are 65 containers of cottage cheese, 312,000 ea ½ pints of skim milk, and 65 containers of sour cream.

Delivery will be Freight on Board.

Delivery address will be:

United States Penitentiary Canaan 3057 Eric J. Williams Memorial Drive Waymart, PA 18472

Delivery Point of Contact:

Art Bronson Email: abronson@bop.gov Ian Gelinger Email: igelinger@bop.gov Food Service Warehouse Phone Number: 570-488-8038 **Preferred method of correspondence for delivery is to email Art Bronson and Ian Gelinger

(viii) FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023) (DEVIATION NOV 2025), applies to this acquisition. (see 12.205(a)).

(ix) FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (NOV 2021) (DEVIATION

NOV 2025)

Awards will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.

(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;

(2) Past Performance – Go/No-Go Evaluation The Government will evaluate the Quoter’s past performance on a Go/No-Go basis. The assessment will be based on the following criteria:

• Timeliness of Deliveries: The Quoter must demonstrate a consistent record of on-time deliveries. Documented instances of late deliveries, including Contractor Performance Assessment Reporting System (CPARS) evaluations and communications with other Contracting Officers, will be reviewed. A history of substantial delivery delays will result in a "No-Go" determination.

• Order Accuracy and Completeness: The Quoter must show a track record of delivering complete and accurate orders. Evidence of recurring issues such as missing or incorrect items—supported by customer complaints, returns, or input from other Contracting Officers—will be considered. A pattern of incomplete or inaccurate deliveries will result in a "No-Go" determination.

Only Quoters receiving a "Go" rating under this factor will be considered eligible for award.

mailto:abronson@bop.gov mailto:igelinger@bop.gov https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_1 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_2

(x) FAR 52.212-4, Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) (DEVIATION NOV 2025), is applicable to this acquisition.

(xi) The following provisions are applicable:

• 52.204-7 System for Award Management—Registration (NOV 2024) (DEVIATION NOV 2025)

• 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal

Transactions (SEP 2024)

• 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality

Agreements or Statements—Representation (JAN 2017)

• 52.225-2 Buy American Certificate (OCT 2022)

• 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation (JUN 2020)

(DEVIATION AUG 2025)

• 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

The following clauses are applicable:

• 52.212-4, Terms and Conditions—Commercial Products and Commercial Services (NOV 2023)

(DEVIATION NOV 2025)

• 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)

• 52.203-19 Prohibition on Requiring Internal Confidentiality Agreements (JAN 2017)

• 52.204-13 System for Award Management – Maintenance (OCT 2018) (DEVIATION NOV 2025)

• 52.209-6 Protecting the Government’s Interest When Subcontracting with Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (JAN 2025) (DEVIATION NOV 2025)

• 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

(DEVIATION NOV 2025)

• 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020) (DEVIATION DEC 2025)

• 52.222-3 Convict Labor (JUN 2003) (DEVIATION AUG 2025)

• 52.222-19 Child Labor—Cooperation with Authorities and Remedies (JAN 2025) (DEVIATION DEC

2025)

• 52.222-35 Equal Opportunity for Veterans (JUN 2020) (DEVIATION DEC 2025)

• 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) (DEVIATION DEC 2025)

• 52.222-37 Employment Reports on Veterans (JUN 2020) (DEVIATION DEC 2025)

• 52.222-50 Combating Trafficking in Persons (OCT 2025) (DEVIATION DEC 2025)

• 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

• 52.232-18 Availability of Funds (Apr 1984)

• 52.232-33 Payment by Electronic Funds Transfer—System for Award Management (OCT 2018)

• 52.232-36 Payment by Third Party (MAY 2014) (DEVIATION NOV 2025)

• 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

• 52.233-3 Protest After Award (AUG 1996) (DEVIATION NOV 2025)

• 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2024) (DEVIATION NOV 2025)

• 52.252-2 Clauses Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_4 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_204_7 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_203_11 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_203_18 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_225_2 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_229_11 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_4 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_203_17 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_203_19 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_204_13 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_209_6 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_209_10 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_219_6 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_3 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_19 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_35 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_36 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_37 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_50 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_226_8 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_232_18 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_232_33 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_232_36 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_232_40 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_233_3 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_233_4 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2

• JAR 2852.212-4 Contract Terms and Conditions, Commercial Items (NOV 2020)

• DOJ-02 Contractor Privacy Requirements (JAN 2022)

• DOJ-08 – Continuing Contract Performance During a Pandemic Influenza or Other National

Emergency (OCT 2007)

(xii) The date, time, and place offers are due.

The completed solicitation package must be returned no later than 4:00 p.m. Eastern Standard Time on February 27, 2026

(xiii) The name and telephone number of the individual to contact for information regarding the solicitation.

Vendors shall submit quotes only to:

• Joseph Kozuch, Supervisory Contract Specialist, Email: jkozuch@bop.gov

• Christopher Ficken, Contract Specialist, Email: cficken@bop.gov

No fax, hand delivered, or mail-in quotes will be accepted. Please be sure to read the solicitation, cover letter, quote sheet, clauses and provisions and delivery schedule. If the answer is addressed in those documents you will not receive a response.

Quotes MUST be good for 30 calendar days after close of the solicitation.

(viii) Any other additional information required by 5.101(c).

Any and all information will be posted to the General Services Administration, SAM.Gov website:

www.sam.gov. All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation

All responsible sources may submit a quotation, as appropriate, which will be considered by the Bureau of Prisons.

Awards with total value over the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Purchase Order.

Awards with total value under the Micro Purchase Threshold of $15,000 will be awarded with a Firm- Fixed Price (FFP) Government Purchase Card transaction from the local food services department.

Any subsequent award will require acceptance in the form of a signature by the contractor 48 hours after the signed purchase order has been delivered to the contractor. Subsistence is a vital part of the orderly running of the operation of a Federal Prison. In accordance with FAR 12.201-1 (b), this contracting officer has determined this acquisition appropriate to require acceptance in writing.

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include:

https://www.acquisition.gov/jar/part-2852-solicitation-provisions-and-contract-clauses#Section_2852_212_4_T48_60116741215 http://www.sam.gov/ https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12#FAR_12_201_1

•52.222-25, Affirmative Action Compliance, and

•52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, paragraph (d).

Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

U.S. Department of Justice

Federal Bureau of Prisons

CONTRACTORS INFORMATION SHEET

NAME OF CONTRACTOR: _______________________________________________________

NAME OF COMPANY: __________________________________________________________

ADDRESS: ____________________________________________________________________

EMAIL ADDRESS: _____________________________________________________________

PHONE NUMBER: _____________________________________________________________

UNIQUE ENITY ID: ____________________________________________________________

SAM CERTIFIED SMALL BUISNESS FOR NACIS 311511 (CIRCLE ONE) YES OR NO

By submission of a quote, the vendor acknowledges the requirement that a prospective awardee shall be registered in the SAM database (System Award Management) at www.sam.gov prior to award, during performance and through final payment of any contract resulting from this solicitation.

Vendor’s Signature: _____________________________________ Date: __________________

USP Canaan Quarterly Milk – Dairy Quote Sheet

Dairy, Milk, Pasteurized, Nonfat, Skim, or Fat Free, No Flavor. (CID A-A-20338, Group I, Type D, No Flavor). ½ pint containers, 24,000 ½ PINTS WEEKLY DELIVERY (ESTIMATED)

312,000ea (estimated) for the quarter

Your Quote Price per ½ pint: _____________________________________________________

Dairy, Cream, Pasteurized, Sour Cream, Reduced Fat Sour Cream, Low-fat or nonfat sour cream, no flavor. (CID A-A-20251, Group I, Type F H I or J, No Flavor). Note type and package size on quote. 5 POUND CONTAINERS WEEKLY DELIVERY (ESTIMATED)

65 containers (estimated) for the quarter

Your Quote Price per container: __________________________________________________

Dairy, Cottage Cheese, Cultured or Acidified, Normal or Extended Shelf Life, Low Fat (2%), Fat Free, or No Salt Added Low Fat Types, Unflavored, Small or Large Curd. (CID A-A-20154B, Group I or II, Subgroup A or B, Types 2, 4, or 5, Class (a), Style (i) or (ii). Note type and package size on quote. 5 POUND CONTAINERS WEEKLY DELIVERY (ESTIMATED)

65 containers (estimated) for the quarter

Your Quote Price per container: __________________________________________________

Email Contractor Information Sheet and Quote Sheet back to JKOZUCH@BOP.GOV ph

(570) 488-8132 and CFICKEN@BOP.GOV ph (570) 488-8031.