FY26 Q3 Food Service MEAT Cover Letter.docx
DOCX document 116 KB Posted
- Attached to
- FY26 FCI Milan MEATS QTR 3
- Solicitation number
- 15B41726Q00000012
- Issued by
-
Department of Justice Bureau of Prisons
About this file
This is a cover letter for a Request for Quote (RFQ) issued by the U.S. Department of Justice Federal Bureau of Prisons for FCI Milan in Milan, Michigan. The solicitation (15B41726Q00000012) seeks quotations for meat items for the first quarter of fiscal year 2026. This acquisition is set aside exclusively for small businesses. All offerors must be registered in the System for Award Management (SAM) and include their SAM.gov Unique Entity ID with their submissions. Quotations must be submitted in the attached Excel format only; faxed, mailed, or handwritten bids will be rejected. Quotes are due by March 9, 2026, at 12:00 PM Eastern Standard Time and should be sent via email to C1dennis@bop.gov and A1weaver@bop.gov.
The Government will evaluate quotes based on best value, considering price, technical acceptance, and past performance, with the intention to award without discussions. Therefore, offerors should submit their best initial offer reflecting their ability to perform at a reasonable price. Delivery must be completed within thirty (30) days of order placement, with items not delivered within the required timeframe subject to cancellation and vendor responsibility for all shipping and restocking fees. Upon award, the contractor must sign the contract; failure to sign will result in award rejection. Contract award follows FAR Part 12 (Commercial Items) and Part 13 (Simplified Acquisition Procedures) guidelines.
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Other files
| File | Type | Posted |
|---|---|---|
| 15B41726Q00000012.pdf | ||
| MIL_Meat Specs_FY26 QTR3.xlsx | XLSX spreadsheet |
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Text version
U.S. Department of Justice
Federal Bureau of Prisons
FCI Milan
Milan, MI
February 24, 2026
All Interested Parties:
The Bureau of Prisons, FCI Milan Milan, MI, is soliciting quotations under Request for Quote # 15B41726Q00000012 for 1ST Quarter FY 2026 MEAT items. This acquisition is set aside for small businesses. This cover letter is intended to provide general information regarding the submission of your quote.
All potential offerors are advised that this solicitation requires offerors to be registered in the System for Award Management (SAM). Please include your SAM.gov Unique Entity ID with your offer.
Evaluation Procedures: Quotations will be evaluated in accordance with the criteria set forth in this solicitation. Quoters are advised that an award may be made without discussion; therefore, the initial quote should provide the government with sufficient information to recommend an award without discussions and should reflect the quoter’s ability to perform at a reasonable price.
Evaluation and Award Methodology: This acquisition will be procured in accordance with FAR Part 12 – Acquisition of Commercial Items and Part 13 – Simplified Acquisition Procedures. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. The Government intends to evaluate quotes and award a contract to the Contractor whose quote represents the best value to the Government based on price, technical acceptance, and past performance. The Government reserves the right to require the quoter to submit additional information as necessary to support a pre-award determination of responsibility.
Faxed/mailed quotations will not be accepted. Quotes should be submitted through email to C1dennis@bop.gov and A1weaver@bop.gov PLEASE FILL IN THE ATTACHED EXCEL SHEET AND REMIT IN THAT FORMAT, ANY OTHER FORMAT WILL NOT BE ACCEPTED.
HANDWRITTEN BIDS WILL BE REJECTED.
Offerors are responsible for ensuring their quote has been received by the date and time set in order to be considered for award. Please submit quotations no later than March 09, 2026@ 12:00 PM Eastern Standard Time.
Delivery is to be completed within thirty (30) days of order. Items not delivered within the required time frame may be subject to cancelation and any/all shipping and restocking fees will be the responsibility of the vendor.
Should you have any questions, please contact us via e-mail at C1dennis@bop.gov and A1weaver@bop.gov
Sincerely, C. Dennis Supervisory Contract Specialist image1.jpg image2.jpeg
File details come from the government source that posted it. Updated .