FY26 PARKS _ REC BUILDING SPECS.docx

CITY OF DOUGLAS, GEORGIA INVITATION TO BID (ITB)

FY’26 Recreation Central Square Complex and Police Department Impound Yard Facilities Improvement – Bid #66812-26-0010

1. General Information The City of Douglas, Georgia is soliciting sealed bids from qualified contractors for comprehensive facility improvements across multiple municipal buildings located within the Recreation Central Square Complex and the Police Department Impound Yard. The project includes exterior and interior renovations, roofing repair and replacement, restroom renovations, lighting upgrades, flooring replacement, and other improvements as detailed herein.

All work must comply with applicable federal, state, and local codes, as well as industry standards for workmanship, safety, and materials.

2. Project Locations & Scope of Work

a. 200 A & B S. Madison Ave – Gym A & Gym B Exterior: - Repair all roof leaks - Repair all soffit and fascia, including lighting and vents - Replace all gutters and downspouts with leaf-proof, externally mounted systems - Replace TPO roofing in loading dock area - Repair all stucco exterior surfaces - Paint entire exterior with approved paint scheme.

Interior: - Address Gym A roofing sound board issues (bidder to propose method) - Replace gym floor lighting with updated compliant fixtures - Replace all non-gym floor lighting with appropriate led lighting. - Paint all interior areas - Restroom renovations including new fixtures, epoxy flooring, and accessories - Replace countertops in concession and kitchenette areas - Replace all common area tiling (including loading dock & kitchenette) - Replace door hardware, including panic bars

b. 200 C S. Madison Ave – Recreation Administration Building Exterior: - Repair all roof leaks - Repair soffit and fascia, including lighting and vents - Replace gutters and downspouts with leaf-proof, externally mounted systems - Replace TPO roofing - Repair stucco exterior surfaces - Paint entire exterior with approved paint scheme Interior: - Complete restroom renovations (fixtures, epoxy flooring, accessories) - Replace all common area flooring/tiling – Replace all floor lighting with appropriate led lighting

c. 200 D S. Madison Ave – Art Center Exterior: - Repair all roof leaks - Repair soffit and fascia - Replace gutters and downspouts (leaf-proof, externally mounted) - Repair stucco exterior surfaces - Paint entire exterior with approved paint scheme Interior: - Complete restroom renovations - Replace pouring room flooring - Replace all non-gym floor lighting with appropriate led lighting

d. 200 F S. Madison Ave – Weir Center Exterior: - Repair all roof leaks - Repair soffit and fascia, including lighting and vents - Replace gutters and downspouts (leaf-proof, externally mounted) - Replace TPO roofing with 60mil, including drain baskets - Repair stucco exterior surfaces - Paint entire exterior with approved paint scheme Interior: - Complete restroom renovations including fixtures, epoxy flooring, and accessories - Replace all floor lighting with appropriate led lighting – Replace all ceiling tile & ceiling insulation. Kitchen: Epoxy tile covering, commercial oven, commercial oven/stove combo

e. 200 F S. Madison Ave – Youth Center Exterior: - Repair all roof leaks - Repair soffit and fascia, including lighting and vents - Replace gutters and downspouts (leaf-proof, externally mounted) - Replace TPO roofing, including drain baskets - Repair stucco exterior surfaces - Paint entire exterior Interior: - No interior work required

f. 401 S. Coffee Rd – Police Department Impound Yard Exterior: - Repair lean-to shelter and roofing Interior: - None

3. Contractor Requirements

· Provide all labor, materials, tools, equipment, permits, and supervision

· Attend any pre-bid meetings if scheduled

· Maintain site safety and cleanliness

· Protect existing City property throughout construction

· Provide project schedule and milestones

· Provide manufacturer specifications and product data for all materials

· Warranty requirements:

· Minimum 1-year on workmanship

· Roofing materials: Manufacturer standard warranty

4. Mandatory Pre-Bid Meeting A mandatory pre-bid meeting will be held to review the scope, bid requirements, and answer any questions. Attendance is required for all bidders. The meeting will be held on December 16th, 2025 at 2:00 p.m. Location: 302 S. Madison Avenue, City Hall, Douglas, GA 31533. A walk-through of all project locations will be available immediately following the meeting.

5. Bid Submittal Requirements Bids must include: 1. Bid Form – including pricing for each location and line-item scope 2. Contractor Information: - Company name, address, and primary contact - Copy of business license - Proof of insurance (general liability, workers’ compensation) - List of subcontractors (if applicable) - Project manager and superintendent qualifications 3. Project Schedule – including estimated start and completion dates 4. References – at least three comparable projects completed within the past five years Bids must be sealed and clearly labeled: “FY’26 Facilities Improvement Bid – Recreation & Police Dept. – Bid #66812-26-0010”

6. Submittal Information Deadline: Tuesday, January 13th, 2026, at 2:30 PM Location: City Clerk’s Office, 302 S. Madison Avenue, City Hall, Douglas, GA 31533 Bids will be opened publicly at 2:30 PM at Douglas City Hall. Late submissions will not be accepted.

7. Site Visits Bidders are encouraged to visit and inspect all project locations. Site visits must be scheduled in advance with the Purchasing Agent or Parks & Recreation Director.

Contact for Scheduling Site Visits: - Stevie Young, Parks & Recreation Director Phone: (912) 389-3534 Email: syoung@cityofdouglasga.gov - Anthony Folsom, Purchasing Agent Phone: (912) 389-3463 Email: afolsom@cityofdouglasga.gov

8. Contact Information For all questions regarding this bid, contact:

Anthony Folsom Purchasing Agent, City of Douglas Phone: (912) 389-3463 Email: afolsom@cityofdouglasga.gov

9. Additional Notes

· The City reserves the right to reject any or all bids, to waive technicalities, and to award the contract in the best interest of the City.

· Site visits may be coordinated through the Purchasing Office.

Bid Form Bidder Name: ____________________________ Address: _______________________________ Phone: ________________________________ Email: ________________________________

Total Bid (All Locations): $ _______ Authorized Signature: ____________________________ Name & Title: _________________________________ Date: _________________________________________