FY26 Annual Bid Seurity Application~10.pdf
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About this file
This is an Annual Bid Security Application document issued by the City of Philadelphia Procurement Department for Services, Supplies, and Equipment (SS&E) bids covering the fiscal year period of July 1, 2025 through June 30, 2026. The application establishes the enrollment requirements and procedures for vendors seeking to participate in the City's Annual Bid Security Program. The program applies to general SS&E procurement opportunities but explicitly excludes Professional Consulting Services, Public Works, Construction, and Demolition projects. Bidders must complete a registration form and submit payment to be eligible to bid on SS&E contracts during the coverage period. Enrollment coverage begins upon payment and continues through June 30, 2026. Payment must be submitted online at least one day prior to the opening of the first bid that the bidder intends to cover under the program, or alternatively, may be submitted concurrently with the bid submission through PHLContracts.
The Annual Bid Security Program requires a non-refundable enrollment fee of $100.00 per vendor for the entire fiscal year period. This reduced fee structure replaces the need for individual bid bonds on most SS&E bids, though specific Invitations and Bids may still require additional individual bid bond security. Vendors must submit the completed registration form along with proof of online payment to phlcontracts@phila.gov. The registration form requires standard vendor identification information including Federal EIN or SSN, company name, address, contact person details, email, telephone, and fax number. For questions or additional information regarding the Annual Bid Security Program, vendors should contact the Procurement Customer Service department at phlcontracts@phila.gov.
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Text version
C I T Y O F P H I L A D E L P H I A Ronald Hovey
Procurement Commissioner
Procurement Department
Municiple Services Building 1401 John F. Kennedy Blvd., Ste. 120
Philadelphia, PA 19102-1685
(215) 686-4720 phlcontracts@phila.gov
IMPORTANT INFORMATION FOR ALL SS&E BIDDERS!
City of Philadelphia Annual Bid Security Program for Services, Supplies, and Equipment (SS&E)
Bids Period of Coverage: July 1, 2025 – June 30, 2026
(Bids for Professional Consulting Services, Public Works, Construction and Demolition [wrecking and building removal] are not covered under the City’s Annual Bid Security Program.)
Dear Vendor:
The City of Philadelphia announces the City’s Annual Bid Security Program for Fiscal Year 2026. The Annual Bid Security Program continues to have a reduced non-refundable fee of $100.00 and covers the time period from July 1, 2025 to June 30, 2026. Coverage begins from the date of enrollment and payment until June 30, 2026. In order to be an eligible SS&E bidder, all bidders must be enrolled in the City’s Annual Bid Security Program. All bidders must complete the registration form and pay the Annual Bid Security
Program non-refundable fee of $100.00. If applicable, an individual bid bond may also be required in the Invitation and Bid. However, for the majority of SS&E bids, the Annual Bid Security Program will be the only bid security required.
To enroll in the Annual Bid Security Program for the period of July 1, 2025 to June 30, 2026, complete this registration form and return the form to phlcontracts@phila.gov. Please note in order to be covered for FY26 Annual Bid Security Program bidder must pay at https://www.phila.gov/make-a-payment/#other-payment-types at least one day prior to the opening of the first bid that the bidder wants covered under the program. If the bidder chooses to submit the completed registration form and payment with their bid, payments must be made online at https://www.phila.gov/make-a-payment/#other-payment-types and payment receipt with the registration form should be attached to the Seller's quote on PHLContracts.
For additional information or inquiries regarding this program, please contact Procurement Customer Service at phlcontracts@phila.gov
Email registration form to phlcontracts@phila.gov
SUBJECT: ANNUAL BID SECURITY PROGRAM FY2026
Fed EIN/SSN:
Company Name:
Street Address:
City, State, Zip:
Contact Person: Email Address:
Telephone No: Fax No:
Submit payments to https://www.phila.gov/make-a-payment/#other-payment-types in the amount of
$100.00 “Annual Bid Security Fee”.
Rcvd. / / mailto:phlcontracts@phila.gov mailto:phlcontracts@phila.gov mailto:phlcontracts@phila.gov mailto:phlcontracts@phila.gov
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