FY26-153 Vendor Question and Answer 07.01.26.docx

This is a Vendor Question and Answer document related to a procurement by the Illinois Commerce Commission for mid-size SUVs to support the Illinois S & R Pipeline Safety and One-Call Enforcement department. The procurement seeks up to 2 new, unused mid-size SUVs powered by gasoline engines with automatic transmissions and standard equipment including Bluetooth, rear-view cameras, anti-lock brakes, air conditioning, and cruise control. Vehicles may be either 4-wheel drive or all-wheel drive, provided they meet the solicitation specifications, and dealer logos and plug-in hybrid electric vehicles are not permitted. The bid submission deadline is July 6, 2026, and delivery to the CMS Central State Garage Agency Motorpool Coordinator at 200 East Ash Street, Springfield, Illinois must occur no later than August 10, 2026. The contract has an initial term of one year from the last dated signature with a maximum total term not exceeding ten years.

Vendors must be licensed car dealerships or authorized manufacturer distributors capable of providing genuine parts and original manufacturer warranties; subcontractors are not permitted. Prior to contract execution, vendors must provide VIN numbers, model year, trim level, and manufacturer build sheets. The classification is Small Purchase, with vendors awarded contracts of $1,000 or more required to pay a $15 fee to the Comptroller's Administrative Fund. Insurance requirements include General Commercial Liability of $1 million per occurrence and $2 million annual aggregate, Auto Liability of $1 million per occurrence, and Worker's Compensation Insurance as required by law. Standard Illinois Certifications (Version 26.2) apply, imposing 34 compliance requirements across criminal history, financial obligations, tax compliance, labor standards, procurement integrity, product sourcing, cybersecurity, accessibility standards, political contributions, and environmental protection. Payment will be made in accordance with the State Prompt Payment Act, and contractors with contracts exceeding one year must recertify annually by January 1.