FY25 Show Services SOW_8.27.2024.docx

DEPARTMENT OF HOMELAND SECURITY (DHS)

CYBERSECURITY AND INFRASTRUCTURE SECURITY AGENCY (CISA)

STATEMENT OF WORK (SOW)

FOR

SHOW SERVICES FISCAL YEAR 2025 CONFERENCES

1.0 GENERAL

1.1 BACKGROUND

CISA’s mission is to lead the national effort to protect and enhance the resilience of the nation’s physical and cyber infrastructure. CISA includes the CISA Management and Business Service Offices and the Cybersecurity Division (CSD), the Emergency Communications Division (ECD), the Integrated Operations Division (IOD), the Infrastructure Security Division (ISD), and the Stakeholder Engagement Division (SED), as well as the National Risk Management Center (NRMC), all of which are headquartered within the National Capital Region (NCR). Within CISA, the Office of External Affairs is responsible for coordinating conference attendance.

Conferences provide an ideal opportunity to reach the largest population of cybersecurity industry professionals, enabling senior DHS CISA officials to engage key influencers and decision makers in the public and private sectors. Through its participation, DHS CISA will continue to foster existing partnerships with Federal, State, local, tribal, and territorial governments, and international partners in attendance, to educate and build awareness for safe cyber communication practices, programs, and resources. These new and existing partnerships are vital to the DHS CISA mission, enabling the increased information sharing among trusted stakeholders with an interest in preventing, mitigating, and managing incidents that could impact the Nation’s critical infrastructure.

1.2 SCOPE

DHS CISA requests exhibits at the following events:

Task 2

OPTIONAL

Task 3

OPTIONAL

Task 4

OPTIONAL

Task 5

OPTIONAL

Task 6

OPTIONAL

Task 7

OPTIONAL

Task 8

OPTIONAL

Task 9

OPTIONAL

Task 10

OPTIONAL

Task 11

OPTIONAL

2.0 SPECIFIC REQUIREMENT

The contractor will provide show services for the conferences listed in section 1.2, to include electrical, material handling, company identification signage, standard pipe-and-drape layout, perimeter security, rigging, cleaning and/or porter services, furniture, general illumination, internet, lead retrieval devices and/or licenses. CISA owns three exhibit booths, (2) 400 square foot booths and (1) 600 square foot booth. The requirement includes exhibit crate shipping from the storage locations in Las Vegas, NV and Orlando, FL to the specific conference locations listed in section 1.2 or from the specific conference locations listed in section 1.2 to subsequent conference locations. The vendor will install and dismantle the exhibit booths, obtain show services (i.e., electricity, cleaning/porter services, rigging and lead retrievals) and provide return shipping to the storage location or subsequent conference locations. The vendor will maintain the condition of the exhibit booths from normal wear to ensure the exhibit booths are presentable for each conference. Maintenance includes minor repairs, and carpet and flooring replacement on regular intervals. The show services must be provided, at times, on short notice.

PERIOD OF PERFORMANCE

The period of performance for this purchase order is January 15, 2025 – September 30, 2025.

3.0 PLACE OF PERFORMANCE

The primary place of performance is listed in the table in section 1.2.

4.0 GOVERNMENT FURNISHED RESOURCES

CISA will provide the necessary materials and literature for the exhibit at all of the following events:

Task 2

OPTIONAL

Task 3

OPTIONAL

Task 4

OPTIONAL

Task 5

OPTIONAL

Task 6

OPTIONAL

Task 7

OPTIONAL

Task 8

OPTIONAL

Task 9

OPTIONAL

Task 10

OPTIONAL

Task 11

OPTIONAL

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment, and services necessary to fulfill the requirements of the contract.

7.0 INVOICING AND PAYMENT PROVISIONS

Invoices shall be prepared per Section VII, Contract Clauses; Paragraph A., entitled “FAR CLAUSES INCORPORATED BY REFERENCE,” FAR Clause 52.232-25 Prompt Payment. In addition to invoice preparation as required by the FAR, the Contractor’s invoice shall include the following information:

1) Cover sheet identifying DHS;

2) Task Order Number;

3) Modification Number, if any;

4) UEI Number;

5) Month services provided;

6) CLIN and Accounting Classifications;

7) Contract Line Item Number (CLIN) and description for each billed item;

8) Any additional backup information as required by this contract; and

9) ATTN: CISA/OCEAO

The contractor shall submit invoices after each conference. The Contractor shall submit the invoice electronically to the address below:

E-mail: CISAInvoice.Consolidation@ice.dhs.gov

The Contractor shall an electronic copy of the invoice simultaneously via e-mail to the following individuals at the addresses below:

The contractor shall prepare and submit an invoice, as detailed above, and approval for payment that is sufficient and compliant with all applicable procurement regulations. The contractor shall attach backup information to the invoices, as applicable. The receiving agency’s written or electronic acceptance by the COR and date of acceptance shall be included as part of the backup documentation.

If the invoice is submitted without all required backup documentation, the invoice shall be rejected. The Government reserves the right to have all invoices and backup documentation reviewed by the Contracting Officer prior to payment approval.

8.0 DELIVERABLES

The Contractor shall consider the due date to be mandatory for the deliverables listed in the table.

9.0 TRAVEL

No additional travel will be paid, as any travel to complete the task is included in the price.