FY25 NOFO - Jordan-Accessible.pdf

U.S. Department of State Bureau of Population, Refugees, and

Migration (PRM)

FY 2025 Request for Concept Notes for NGO programs benefiting refugees in Jordan

Table of Contents U.S. Department of State Bureau of Population, Refugees, and Migration (PRM)

Table of Contents

Executive Summary

Basic Information

Contact Information

Eligibility Information

Eligible Applicants

Cost Sharing or Matching

Number of Allowed Concept Note Applications

Program Description

Substantial Involvement

Geographic Regions / Populations

Program area (For PRM Use)

Program Sectors and Modalities

Country-specific Guidelines

Application and Submission Instructions

SAM.gov and Grants.gov Registration

Submission Dates and Times

Other Requirements

Application Checklist

Application Review Information

Criteria

Federal Award Information

Other Considerations

Post-Award Administration Information

Funding Restrictions

Disclaimer

Section 508

Executive Summary

The U.S. Department of State's Bureau of Population, Refugees, and Migration (PRM) is inviting organizations to submit concept notes for programs benefiting refugees and other populations of concern in Jordan for Fiscal Year 2025. The program aims to address the needs of vulnerable populations, including refugees, asylum-seekers, stateless persons, internally displaced persons (IDPs), and vulnerable host community populations by supporting humanitarian projects in sectors such as protection, education, health, and livelihoods. The initiative seeks to enhance local organizational capacity, promote social cohesion, and ensure the safe, accessible, accountable, and participatory delivery of humanitarian assistance.

Eligible applicants include U.S.-based nonprofits with 501(c)(3) status, overseas-based nonprofits with proof of registration, and international organizations (excluding UN agencies). Applicants can apply individually or as part of a consortium of at least three organizations. Concept notes must be submitted through Grants.gov by January 9, 2025. Selected organizations will be invited to submit full proposals for competitive review. Those chosen should anticipate awards within five months of the full proposal submission deadline.

Basic Information

Funding Opportunity Number: DFOP0017036

Announcement Type: Initial Announcement

Assistance Listing number: 19.519 - Overseas Refugee Assistance Programs for Middle

East and North Africa

Announcement issuance date: November 27, 2024

Funding Instrument type: Cooperative Agreement

Concept note application submission deadline: January 9, 2025, at 11:59:59 p.m.

(23:59:59) EST. Concept Notes submitted after this deadline will not be considered.

Concept Note Process Information: This solicitation is the first step in a two-part process. After reviewing submitted concept notes, PRM will invite selected organizations to expand their submissions into full proposals (no later than three months after submission). Selected organizations will have 30 calendar days after they are notified of their selection to complete their full proposals.

Funding limits: Budgets must meet the funding requirements indicated under the country-specific guidelines and must be within the funding floor and ceiling limits per year. Concept note budgets outside these limits will be disqualified.

• Funding floor per year (lowest $ value): $750,000 per year

• Funding ceiling per year (highest $ value): $3,000,000 per year

• Funding floor per year for a consortium (lowest $ value): $1,000,000 per year

• Funding ceiling per year for a consortium (highest $ value): $4,000,000 per year

Note: Funding ceilings and floors pertain to the PRM cost per year.

Anticipated timeframe for notification of selection for full proposal development:

PRM anticipates, but cannot guarantee, that within three months from the concept note submission deadline selected concept notes will be notified of selection for full proposal development.

Anticipated timeframe for award of selected full proposals: Pending the availability of funds, PRM anticipates, but cannot guarantee, that awards will be made less than five months from the proposal submission deadline.

Anticipated number of awards: PRM anticipates, but makes no guarantee, to fund as many as 6 awards through this announcement.

Anticipated Amount to be Awarded Total: PRM anticipates, but cannot guarantee, to award up to approximately $12,000,000 total through the directed NOFO for this country.

Advisory: All applicants must submit concept notes applications through the website

Grants.gov. PRM recommends submitting your concept note early to address any technical difficulties that may arise on the Grants.gov website.

If you are new to PRM funding, the Grants.gov registration process can be complicated.

Refer to PRM’s General NGO Guidelines “Application Process” section for information and resources to help ensure a smooth application process. PRM also encourages organizations that have received funding from PRM in the past to read this section as a refresher.

This announcement accompanies PRM’s General NGO Guidelines, which contain additional information on PRM’s priorities and NGO funding strategy. Use both the

General NGO Guidelines and this announcement to ensure your submission fully complies with PRM requirements and aligns with PRM’s priorities.

PRM recommends concept notes in Adobe PDF. Microsoft Word documents may produce different page lengths based on software versions and configurations when transmitted. Submit budget documents as Excel files. PRM strictly adheres to stated page limits and will not review pages of the narrative beyond the stated limit, which may negatively impact the concept note’s score. All documents must be in English, avoid jargon, and spell out all acronyms upon first use.

Retrieve PRM’s-recommended templates and NGO guidelines on PRM’s website and on this opportunity’s grants.gov page.

http://www.grants.gov/ https://www.state.gov/j/prm/funding/c78352.htm https://www.state.gov/population-refugees-and-migration-funding-opportunities/ https://www.state.gov/population-refugees-and-migration-funding-opportunities/ https://www.state.gov/population-refugees-and-migration-funding-opportunities/

Contact Information

Applicants with technical questions related to this announcement should contact the

PRM staff listed below prior to submission. Please note that responses to technical questions from PRM do not indicate a commitment to fund the program discussed.

• PRM Program Officer: Sara Test, TestS@state.gov, Washington, D.C.

• Regional Refugee Coordinator: Aaron Hall, HallAR2@state.gov, Embassy

Amman, Jordan

Eligibility Information

Eligible Applicants

a. Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education (U.S.-based NGOs must be able to demonstrate proof of non-profit tax status).

b. Nonprofits without 501(c)(3) status with the IRS, other than institutions of higher education (overseas-based NGOs must be able to demonstrate proof of registration in country of domicile); and

c. International Organizations. International multilateral organizations, such as

United Nations agencies, should not submit concept notes through Grants.gov in response to this Notice of Funding Opportunity. Multilateral organizations that are seeking funding for programs relevant to this announcement should contact the PRM Program Officer (as listed below) on or before the closing date of this announcement.

d. For-profit organizations or businesses.

mailto:TestS@state.gov mailto:HallAR2@state.gov

Cost Sharing or Matching

Cost sharing, matching, or cost participation is not required for this funding announcement. However, concept notes and invited proposals should describe additional funding sources and amounts that may complement PRM funding. These additional funds must:

• Not be paid by the Federal Government under another Federal award.

• Be verifiable from the non-Federal entity's records.

• Not be included as contributions for any other Federal award; and

• Be necessary and reasonable for achieving project and program objectives.

Please include this information in the indicated column in the Budget Summary of the concept note submission.

Note: Including additional funding is viewed favorably but will not increase your competitive ranking during evaluation.

Funding to commercial firms or for-profit organizations: The Department of State prohibits profit under its assistance awards to commercial organizations. No funds will be paid as profit to any recipient that is a commercial organization. Profit is defined as any amount in excess of allowable direct and indirect costs. The allowability of costs incurred by commercial organizations is determined in accordance with the provisions of the Federal Acquisition Regulation (FAR) at 48 CFR Part 31.

Program income is defined as gross income earned by the non-Federal entity that is directly generated by a supported activity or earned as a result of the Federal award during the period of performance.1 Program income earned by the recipient may be:

• added to the total of the amount of this award, including the required cost sharing or matching, and use it to further eligible project objectives.

• used to meet the Recipient’s cost sharing or matching requirement.

• OR deducted from the total project or program allowable cost in determining the net allowable costs on which the federal share of costs is based.

For-profit organizations must include a statement in the application budget narrative stating that they agree to forgo profit and describing how they will handle any program income earned.

Number of Allowed Concept Note Applications

PRM will accept only one (1) concept note per applicant. However, an applicant can submit more than one concept note if part of a consortium. Note that PRM is unlikely to select multiple projects from the same applicant or an additional project from an applicant with an ongoing PRM-funded multi-year project. Any additional submissions will be disqualified.

1 2 CFR 200.1: Program income means gross income earned by the non-Federal entity that is directly generated by a supported activity or earned as a result of the Federal award during the period of performance except as provided in § 200.307(f). (See the definition of period of performance in this section.) Program income includes but is not limited to income from fees for services performed, the use or rental or real or personal property acquired under Federal awards, the sale of commodities or items fabricated under a Federal award, license fees and royalties on patents and copyrights, and principal and interest on loans made with Federal award funds. Interest earned on advances of Federal funds is not program income. Except as otherwise provided in Federal statutes, regulations, or the terms and conditions of the Federal award, program income does not include rebates, credits, discounts, and interest earned on any of them. See also § 200.407. See also 35 U.S.C. 200–212 “Disposition of Rights in Educational Awards” applies to inventions made under Federal awards.

Program Description

Funding comes from the Migration and Refugee Assistance (MRA) account to carry out section 2(b)(2) of the Migration and Refugee Assistance Act (MRAA) of 1962.

This solicitation is the first step in a two-part process. After reviewing concept notes, PRM will invite (no later than three months after submission) selected organizations to expand their submissions into full single-year (15-page) or multi-year (17-page) proposals with objectives, an indicator table, detailed budgets for each year of the program, and other required documents. Selected organizations will have 30 calendar days after they are notified of their selection to complete their full proposals.

Organizations may apply as consortia. For purposes of this notice, PRM considers consortia to be a group of no fewer than three NGOs that comprise an agreement, combination, or group formed to undertake, or proposing to undertake, an assistance activity beyond the resources of any one member.

This announcement references PRM’s General NGO Guidelines, which contain additional information on PRM’s priorities and NGO funding strategy with which selected organizations must comply. Please use both the General NGO Guidelines and this announcement to ensure that your concept note submission is in full compliance with PRM requirements and that the proposed activities are in line with PRM’s priorities. Concept note submissions that do not reflect the requirements outlined in these guidelines will not be considered.

Substantial Involvement

The Department of State will be substantially involved in carrying out aspects of this cooperative agreement. Recipients should anticipate that PRM will undertake the following list of non-exhaustive activities:

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• Provide overall policy guidance and program direction.

• Review and comment on proposed budgets, proposed changes or revisions to the project.

• Periodically monitor and evaluate the performance of the proposed project, including review of required program and financial reporting documents.

Geographic Regions / Populations

Concept note activities should primarily support all refugee, asylum-seeking, stateless, and displaced populations in Jordan. Because of PRM's mandate to provide protection, assistance, and sustainable solutions for refugees, stateless persons, and victims of conflict, concept note proposals should only contain those programs that include a target population base of at least 50 percent refugees/internally displaced persons

(IDPs)/other populations of concern, as specified in each country specific section below.

Program area (For PRM Use)

Proposed program concept notes must align with one or more of the following program areas.

• Humanitarian Protection and Assistance

• Interim and Durable Solutions

Program Sectors and Modalities

Concept notes must focus on one or more of the following programmatic sectors (see

PRM’s General NGO Guidelines for sector descriptions): Protection

• Protection: Child Protection o Protection: Gender Based Violence (GBV) o Protection: Legal

• Health

• Mental Health and Psychosocial Support (MHPSS)

• Livelihoods and Economic Empowerment

• Shelter and Settlements

• Education

Note: If PRM selects your organization for full proposal development, you must include three indicators for all programs regardless of design or sector.

• PRM-1. Number of individuals directly reached through PRM funding.

• PRM-2. Amount of humanitarian funding distributed to local, national, or refugee-led organizations (in USD) – This amount should include any sub-awards or contracts with local, national, stateless-led, or refugee-led organizations. If the prime applicant is a local, national, stateless-led, or refugee-led organization, they should use the full proposal budget total as the target value. Refer to the Inter-Agency Standing Committee (IASC) working definition of “local” and “national” organizations. If this indicator does not apply to you, set the target to zero; it will not affect your eligibility.

https://www.state.gov/j/prm/funding/c78352.htm https://interagencystandingcommittee.org/system/files/hftt_localisation_marker_definitions_paper_24_january_2018.pdf https://interagencystandingcommittee.org/system/files/hftt_localisation_marker_definitions_paper_24_january_2018.pdf

• PRM-3. Percentage of participants who report that humanitarian assistance is delivered in a safe, accessible, accountable, and participatory manner – The

Directorate General for European Civil Protection and Humanitarian Aid

Operations (ECHO) developed this protection mainstreaming indicator, and the

Grand Bargain adopted it. Research or coordination awards that don’t involve community implementation are exempt from this indicator. Refer to the PRM

Performance Indicator Reference & Definition Sheets (PIRS) for a sample questionnaire and analysis guidance.

Note: If selected, full proposals for cash and voucher assistance programs must include the relevant indicator(s) from the selection contained in the NGO Guidelines Appendix

D.

Recommended if applicable: Partners may consider using these indicators to monitor any related activities as they are aligned with humanitarian standards and best practices. However, inclusion of recommended indicators is not mandatory and will not affect the proposal scoring. Please note that in rare cases PRM may request for a partner to use a particular recommended indicator if there is a strong technical/thematic need to track information on that indicator, or if a similar custom indicator was proposed by the partner.

Country-specific Guidelines

Jordan-Specific Guidance

A. PRM will consider projects in communities or urban areas outside camps.

B. Refugees and/or stateless persons must make up at least 50 percent of the program participants for each objective, with the majority being Syrian refugees. PRM also welcomes the inclusion of stateless populations and https://www.state.gov/wp-content/uploads/2023/12/PRM-Performance-Indicator-Reference-Definition-Sheets-PIRS-FY-23_Accessible-09052023.pdf https://www.state.gov/wp-content/uploads/2023/12/PRM-Performance-Indicator-Reference-Definition-Sheets-PIRS-FY-23_Accessible-09052023.pdf vulnerable host communities. Projects should aim for 70 percent refugee and

30 percent Jordanian participants, aligning with the Jordan Response Plan.

Projects should identify and include the most vulnerable refugee populations from all nationalities in line with the “one refugee approach” outlined in the

UN's Regional Refugee and Resilience Plan(3RP). Clearly outline the target populations and percentage breakdown in the concept note.

C. Applicants should not propose new activities that cannot be sustained without future U.S. funding. PRM encourages partnerships with local organizations.

D. PRM encourages concept notes that show localization efforts and welcomes concept notes from eligible local organizations, those including partnerships with local organizations, and those developed with local municipalities and communities.

E. PRM welcomes programs operating in multiple locations and sectors, supporting an integrated approach. Community-based programming with multisectoral elements is encouraged.

F. NGO concept notes for Syrian refugees should align with activities in the 3RP

Appeal/Jordan Response Plan and existing coordination structures. They should reference resources outlining the needs of non-Syrian refugees.

G. NGO projects should fill gaps and not duplicate existing activities by international organizations or other NGOs. If building on previous PRM or other donor-funded activities, outline lessons learned, best practices, and how the new proposed program will build on them and be sustained.

H. In line with the NGO Guidelines, cash & voucher assistance, capacity strengthening, and non-food items will be considered if integrated into a program focused on one or more sectors.

http://www.jrp.gov.jo/ https://www.3rpsyriacrisis.org/portfolio/rso2024/ https://www.3rpsyriacrisis.org/ https://www.3rpsyriacrisis.org/ http://www.jrp.gov.jo/

I. PRM prioritizes education programs that affect refugees and link with the child protection. Projects should not create parallel systems but work within public sector structures to address education gaps for refugees. Coordinate with the

Ministry of Education and other education actors and programs (e.g., UNICEF and the Accelerating Access Initiative).

J. PRM focuses on health activities not covered by existing programs or public healthcare system. PRM can support projects helping refugees access established health services.

K. In the livelihoods sector, PRM prioritizes sustainable, impact-driven, market-based projects that improve the economic well-being of program participants.

PRM welcomes concept notes supporting refugee self-reliance , refugee-owned businesses, local business linkages, market access, and vocational training and employment opportunities.

L. PRM welcomes concept notes introducing new tools or approaches for durable solutions or inclusion, improving of existing processes or models; and/or innovative financing mechanisms. Clearly demonstrate how proposed activities represent a new way of working or a unique approach.

Duration of Activity

Program plans for one, two, or three years will be considered (two-year programs are preferred but PRM may consider three-year programs for well-established organizations with a track record of program success and a concrete sustainability plan).

Period of Performance

Programs period of performance of 12, 24, or 36 months will be considered.

Application and Submission Instructions

A. Where to Request Application Package: Application packages may be downloaded from the website www.Grants.gov.

B. Content and Form of Application: Organizations can submit a maximum of one concept note. Any additional submissions will be disqualified. Submissions by organizations as part of a consortium do not count toward an individual organization’s submission limit.)

• Concept note narratives must not exceed 4 pages (or 5 pages for consortia submissions). Submit concept notes in Adobe PDF, using Times New Roman or Calibri, 12-point font, letter sized paper with one-inch margins. Submit budget documents as Excel files. PRM will strictly enforce page limits and will not review pages beyond the stated limit, which may negatively impact the concept note’s score.

All documents must be in English and should avoid the use of jargon and spell out acronyms upon first use.

• Include the following categories in your concept note narratives, in any arrangement:

o Brief problem statement, description of target population with anticipated participant numbers, and vulnerability criteria used to identify participants or the target population.

o Program description, location, and duration.

o Proposed measurable outcomes and impact of the program.

o Summary of the organization(s) and experience doing similar work.

http://www.grants.gov/ o Organizational point(s) of contact.

• A one-page Budget Summary in Excel format. Attach the Budget Summary under the “budget narrative” section in grants.gov.

o The Budget Summary does not count against the 4-page limit (or 5 pages for consortia submissions). The budget summary is separate from SF-

424, SF-F24A, and SF-424B documents, which are also required and do not fall within the page limit. The SF-424 family of forms may be downloaded through grants.gov.

o The Budget summary must include the following categories, disaggregated by year:

Personnel allowances

Benefits

Travel

Program equipment

Supplies

Contractual

Construction

Other direct costs

Indirect costs

Total amount requested

There should be no attachments, other than the budget summary (Excel) and

SF-424 documents, to the concept note submission.

C. Consortia:

Organizations can apply to this call as part of a consortium. For consortia, one organization must be the lead applicant.

PRM defines a consortium as a group of at least three NGOs that form an agreement to undertake an assistance activity beyond the resources of any one member. PRM may review and approve substantive provisions of proposed sub-awards.

Applicants can form consortia to combine varied expertise and propose a comprehensive program in one proposal. This arrangement can allow for greater geographic coverage, inclusion of technical and sectoral strengths from multiple organizations, increased inclusion of local and national organizations, and potentially greater impact through collaboration.

Submissions by organizations as part of a consortium do not count toward an organization’s individual submission limit. If applying as a consortium, include a description of how the consortium will be organized and how lines of authority and decision-making will be managed across all team members and between the lead applicant and associate awardees should be included in the concept note.

The prime applicant is responsible for overall implementation of the proposed program activities, preparation and presentation of annual work plans, M&E planning, and required reporting to PRM. The prime applicant should designate a single individual to be the liaison with PRM, although PRM would reserve the right to communicate with sub-grantees.

SAM.gov and Grants.gov Registration

Each applicant is required to:

• be registered in SAM before submitting its application.

• provide a valid UEI number in its application; and

• continue to maintain an active SAM registration with current information at all times during which it has an active PRM award or an application or plan under consideration by PRM.

No federal award will be made until the selected applicant complies with all applicable

UEI and SAM requirements. If an applicant has not complied by the time the PRM award is ready, PRM may determine that the applicant is not qualified and use that determination as a basis to awarding another applicant.

Applications must be submitted via Grants.gov, which requires a UEI number and active SAM.gov registration. If new to PRM funding, refer to PRM’s General NGO

Guidelines “Application Process” section for information and resources. PRM also encourages past recipients to read this section as a refresher. Applicants may also refer to the “For Applicants” page on Grants.gov for complete details on requirements.

Do not wait until the deadline to attempt to submit your application on Grants.gov.

Register well in advance of the deadline as it can take several weeks to finalize registration, especially for non-U.S. based NGOs. First-time applicants should submit applications via Grants.gov no later than one week before the deadline to avoid last-minute technical difficulties. PRM has extremely limited ability to correct or facilitate rapid resolution to technical difficulties associated with Grants.gov, SAM.gov or UEI number issues.

http://www.sam.gov/ https://www.state.gov/j/prm/funding/c78352.htm https://www.grants.gov/applicants

PRM partners must maintain an active SAM.gov registration with current and correct information at all times during which they have an active federal award or an application under consideration by PRM or any federal agency.

When registering with Grants.gov, organizations must designate points of contact and

Authorized Organization Representatives (AORs). As of December 2022, organizations based outside of the United States not applying for U.S. Department of Defense (DoD) awards do not need a NATO CAGE (NCAGE) code to apply for non-DoD foreign assistance funding opportunities. If an applicant organization is mid-registration and wishes to remove an NCAGE code from their sam.gov registration, the applicant should submit a help desk ticket (“incident”) with the Federal Service Desk (FSD) online to seek guidance on how to do so. For technical difficulties with the SAM.gov registration process should contact the Federal Service Desk online or at 1-866-606-8220 (U.S.)

and 1-334-206-7828 (International).

Applications must be submitted under the authority of the Authorized Organization

Representative at the applicant organization. Submitting concept notes by agency headquarters helps to avoid possible technical problems.

If you encounter technical difficulties with Grants.gov please contact the Grants.gov

Help Desk at support@grants.gov or by calling 1-800-518-4726.

Applicants who are unable to submit applications via Grants.gov due to Grants.gov technical difficulties and:

• who have reported the problem to the Grants.gov help desk.

• received a case number.

• have completed UEI and SAM.gov registrations

• and had a documented service request opened to research the problem.

http://www.grants.gov/ https://www.fsd.gov/gsafsd_sp/?id=gsa_landing https://www.fsd.gov/gsafsd_sp/?id=gsa_landing mailto:support@grants.gov

Can contact the PRM NGO Coordinator before the submission deadline to determine if an alternative submission method is possible. However, PRM does not guarantee acceptance of applications outside the grants.gov system.

Each applicant must ensure their registrations are in place and active. Issues with registrations or discrepancies across platforms are not considered technical difficulties and do not justify an alternate submission method.

In accordance with 2 CFR §200.113, Mandatory disclosures, the non-Federal entity or applicant for a federal award must disclose, in a timely manner, in writing to the

Federal awarding agency or pass-through entity whenever, in connection with the

Federal award (including any activities or subawards thereunder), it has credible evidence of the commission of a violation of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award. Non-Federal entities that have received a federal award including the term and condition outlined in Appendix XII—Award Term and Condition for Recipient Integrity and Performance

Matters are required to report certain civil, criminal, or administrative proceedings to

SAM. Failure to make required disclosures can result in any of the remedies described in 2 CFR §200.338 Remedies for noncompliance, including suspension or debarment.

(See also 2 CFR part 180, 31 U.S.C. 3321, and 41 U.S.C. 2313.)

Submission Dates and Times

• Announcement issuance date: November 25, 2024

• Proposal submission deadline: January 9, 2025, 11:59:59 p.m. (23:59:59) EST

Concept Notes submitted after this deadline will not be considered.

• This solicitation is the first step in a two-part process. After reviewing concept notes, PRM will invite selected organizations to expand their submissions into full-length proposals with detailed budgets. Selected organizations will have

30 calendar days after they are notified of their selection to complete their full proposals.

Intergovernmental Review: Not Applicable

Other Requirements

• Branding and Marking Strategy

The following provisions will be included whenever assistance is awarded:

The Recipient shall recognize the United States Government’s funding for activities specified under this award at the project site with a graphic of the U.S.

flag accompanied by one of the following two phrases based on the level of funding for the award:

o Fully funded by the award: “Gift of the United States Government” o Partially funded by the award: “Funding provided by the United States

Government”

PRM highly encourages recognition of U.S. government funding on social media and website platforms to be included in proposals branding and marking strategy. Recipients should tag PRM’s Twitter account @StatePRM and/or

Facebook account @State.PRM (rather than using hashtags). Additionally, the applicable U.S. Embassy should be tagged as well.

• Updates of actions taken to fulfill this requirement must be included in quarterly program reports to PRM.

All programs, projects, assistance, activities, and public communications to foreign audiences, partially or fully funded by the Department, must be marked appropriately overseas with the standard U.S. flag in a size and prominence equal to (or greater than) any other logo or identity. The requirement does not apply to the Recipient’s own corporate communications or in the United States.

The Recipient must appropriately ensure that all publicity and promotional materials underscore the sponsorship by or partnership with the U.S.

government or the U.S. embassy. The Recipient may continue to use existing logos or project materials; however, a standard rectangular U.S. flag must be used in conjunction with such logos.

• Do not use the Department of State seal without the express written approval from PRM.

Sub non-Federal entities (sub-awardees) and subsequent tier sub-award agreements are subject to the marking requirements and the non-Federal entity shall include a provision in the sub non-Federal entity agreement indicating that the standard, rectangular U.S. flag is a requirement. Exemptions from this requirement may be allowable but must be agreed to in writing by the Grants

Officer. (Note: An exemption refers to the complete or partial cessation of branding, not use of alternative branding). Requests should be initiated with the

Grants Officer and Grants Officer Representative. Waivers issued are applied only to the exemptions requested through the Recipient’s proposal for funding and any subsequent negotiated revisions.

In the event the non-Federal entity does not comply with the marking requirements as established in the approved assistance agreement, the Grants

Officer Representative and the Grants Officer must initiate corrective action with the non-Federal entity.

Application Checklist

To be considered for PRM funding, organizations must submit a complete application package including:

• 4-page concept note (or 5-page concept note for consortia).

• One-page budget summary (Excel) clearly indicating costs disaggregated by year for the program period. The budget summary does not count against overall page limits.

• Signed and completed SF-424, SF-424 A, and SF-424 B. These documents do not count against the page limit.

o Note: If the applicant organization has an active registration in SAM.gov that was either created or updated on or after February 2, 2019, then the applicant does NOT need to submit the SF-424B as they will be prompted to complete the representations and certifications in SAM.gov.

Application Review Information

Criteria

PRM is committed to a competitive and standardized funding process. Applications will first go through a Technical Eligibility Review to check if they meet eligibility requirements and include all required documents. Applications that don't meet these requirements will be deemed ineligible and won't advance beyond this stage.

Eligible submissions must comply with the criteria and requirements in this announcement. The review panel will evaluate concept notes based on the following criteria unless otherwise stated:

• Quality of program idea (20 points)

• Appropriate identification of beneficiary population, including vulnerable populations (10 points)

• Program feasibility/ability to achieve objectives (10 points)

• Organization’s experience and capacity (5 points)

• Budget (5 points)

PRM will conduct a formal competitive review of all concept notes submitted in response to this funding announcement. A review panel of at least three people will evaluate submissions based on the programmatic criteria and PRM priorities mentioned above, considering the available funding.

After reviewing the concept notes, PRM will invite selected organizations to submit full proposals. PRM will notify applicants of final decisions within 90 days after the announcement’s closing date. Selected organizations will have 30 calendar days from notification to submit full proposals, including detailed budgets and applicable attachments. Refer to PRM’s General NGO Guidelines for proposal formatting and submission guidance for single year/multi-year programs).

Before making a Federal award exceeding the simplified acquisition threshold, PRM must review information about the applicant in the U.S. government designated integrity and performance system accessible through SAM.gov (see 41 U.S.C. 2313).

Applicants may review and comment on any information about themselves that a

Federal awarding agency previously entered. Federal agencies create integrity records in the Contractor Performance Assessment and Reporting System (CPARS), and these records are visible as responsibility/qualification records in SAM.gov.

The Federal awarding agency will consider any comments by the applicant, along with other information in the designated integrity and performance system, when making a judgment about the applicant's integrity, business ethics, and record of performance under Federal awards. This part of the review of risk posed by applicants as described in §200.206 Federal awarding agency review of risk posed by applicants.

Federal Award Information

A. Proposed program start dates: September 1, 2025

B. Duration of Activity: See country-specific guidelines above. Applicants may submit multi-year proposals with activities and budgets that do not exceed three years from the proposed start date. Budgets submitted in year one can be revised/updated each year. Continued funding after the initial 12-month period of performance requires the submission of a noncompeting single-year proposal and will be contingent upon available funding, strong performance, and continuing need. In funding a program one year, PRM makes no representations that it will continue to fund the program in successive years and encourages applicants to seek a wide array of donors to ensure long-term funding possibilities. Please see Multi-Year Funding section below for additional information. Livelihoods programs are encouraged to be multi-year (Note: A market analysis will be required if selected for full proposal development).

C. Funding Limits: See country-specific guidelines above.

D. Anticipated Number of Awards: See country-specific guidelines above.

E. Anticipated Amount to be Awarded Total: See country-specific guidelines above.

Other Considerations

Concept notes and eventually full proposals must follow relevant international standards for humanitarian assistance, especially Sphere Standards. Refer to PRM’s

General NGO Guidelines for a complete list of sector-specific standards, including new guidance on proposals for programs in urban areas.

PRM strongly encourages programs that target the needs of vulnerable and underserved groups among the program participants. These groups may include women, children, adolescents, LGBTQI+ individuals, older persons, the sick, persons with disabilities, and members of minority communities. Programs should demonstrate steps taken to meet the specific and unique protection and assistance needs of these vulnerable groups effectively.

PRM will accept concept notes from any NGO working in the-mentioned sectors.

However, due to budgetary constraints, priority will be given to concept notes from organizations that can demonstrate:

• A working relationship with UNHCR.

• A proven track record in providing the proposed assistance in both the sector and specified location.

• Evidence of coordination with international organizations (IOs) and other NGOs working in the same area or sector, as well as local authorities, where possible.

• An emphasis on the outcome or impact of program activities. (If PRM invites you to submit a full proposal, you must include a full indicator table.) The concept note must generally show your ability to deliver impact.

http://www.spherehandbook.org/

• If PRM invites you to submit a full proposal, you must include a strong sustainability plan. The plan should involve local capacity strengthening where feasible.

• Adherence to PRM’s Principles for Refugee Protection in Urban Areas, where applicable

• An understanding of and sensitivity to conflict dynamics in the program location.

Post-Award Administration Information

Award Notices

Successful applicants will receive a separate notice from PRM stating that their application has been selected before PRM makes the federal award. This notice is not an authorization to begin performance. Only the notice of award signed by the Grants

Officer authorizes performance. Unsuccessful applicants will be notified after the selection and award process is complete.

Administrative and National Policy Requirements

PRM awards are made consistent with the following provisions in the following order of precedence: (a) applicable laws and statutes of the United States, including any specific legislative provisions mandated in the statutory authority for the award; (b)

Code of Federal Regulations (CFR); (c) Department of State Standard Terms and

Conditions of the award; (d) the award’s specific requirements; and (e) other documents and attachments to the award.

Reporting Requirements

a. Program Reports: PRM requires program reports that describe and analyze the results of activities undertaken during the respective agreement period. Submit https://2009-2017.state.gov/documents/organization/187237.pdf a program report within 30 days after each three-month period of performance.

The final program report is due 120 days after the agreement ends. Submission dates for program reports will be included in the cooperative agreement. For multi-year awards, follow the same reporting schedule and submit a final program report at the end of each year summarizing the NGO’s performance during the previous year. PRM suggests using the PRM recommended program reporting template to ease reporting requirements while ensuring all required elements are addressed.

b. Financial Reports: Submit financial reports within 30 days at the end of each calendar year quarter (January 30th, April 30th, July 30th, October 30th) during the agreement period. The final financial report, covering the entire agreement period, is due120 days after the agreement ends. For agreements with indirect costs, final financial reports are due within 60 days of finalizing the applicable negotiated indirect cost rate agreement (NICRA).

Complete reports reflecting expenditures for the recipient’s overseas and United

States offices should be completed in accordance with the Federal Financial

Report (FFR SF-425) and submitted electronically in the Department of Health and Human Services’ Payment Management System (HHS/PMS) and in accordance with other award specific requirements. Detailed information pertaining to the Federal Financial Report, including due dates, instruction manuals, and access forms, is available on the HHS/PMS website.

c. Audit Reports: If the Federal award amount is less than $750,000 and a recipient-contracted audit is not required, the Department may still require an audit. Submit the audit report to the responsible grants officer for review, dissemination, and resolution as appropriate. The cost of required audits may https://pms.psc.gov/ be charged as an allowable direct cost to the award or included in the organization’s established indirect costs in the award’s detailed budget.

Funding Restrictions

• Federal awards will not allow reimbursement of Federal Award costs without prior authorization by PRM.

• Funding Restrictions for the United Nations Relief and Works Agency

(UNRWA)

None of the funds awarded resulting from this Notice of Funding Opportunity may be made available for subawards, direct financial support, or otherwise used to provide any payment or transfer to United Nations Relief and Works

Agency (UNRWA).

Disclaimer

External websites linked above may not be supported or accessible by all web browsers. If you are unable to link to a referenced website, please try using a different browser or update to a more recent one. If you continue to experience difficulties to reach external resources, please contact the PRM NGO Coordinator.

Section 508

• (a) Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, charges the Architectural and

Transportation Barriers Compliance Board (US Access Board) with developing and promulgating standards address that access to information and communication technology (ICT) Accessibility Standards (36 CFR part 1194).

Section 508 requires that when Federal agencies develop, procure, maintain, mailto:PRMNGOCoordinator@state.gov or use ICT. Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who are not individuals with disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency. These standards are part of the Federal Acquisition Regulation. The complete text of the Section 508 Final Provisions can be accessed at https://www.access-board.gov/ict/.

• (b) The Section 508 accessibility standards applicable to this contract or order are identified in the following paragraph. If it is determined by the

Government that ICT supplies and services provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

• (c) The Section 508 standards applicable to this contract are: 1194.

• 205 WCAG 2.0 Level A & AA Success Criteria

• 302 Functional Performance Criteria

• 502 Inoperability with Assistive Technology

• 504 Authoring Tools

• 602 Support Documentation

• 603 Support Services https://www.access-board.gov/ict/ https://www.access-board.gov/ict/

• (d) In the event of a modification(s) to this contract or order, which adds new

ICT supplies or services or revises the type of, or specifications for, supplies or services, the Contracting Officer may require that the contractor submit a completed Voluntary Product Accessibility Template (VPAT) 2.4 or greater, 508 revision (Rev 508) or another format approved by the Department, and any other additional information necessary to assist the Government in determining that the ICT supplies or services conform to Section 508 accessibility standards. If it is determined by the Government that ICT supplies and services provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense. Information about Voluntary Product

Accessibility Template (VPAT)

• (e) If this is an Indefinite Delivery contract, a Blanket Purchase Agreement or a

Basic Ordering Agreement, the task/delivery order requests that include ICT supplies or services will define the specifications and accessibility standards for the order. In those cases, the Contractor may be required to provide a completed VPAT and any other additional information necessary to assist the

Government in determining that the ICT supplies or services conform to

Section 508 accessibility standards.

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