FY25 Catholic Retreat - Combo.pdf

DEPARTMENT OF THE AIR FORCE

319th CONTRACTING SQUADRON (ACC)

GRAND FORKS AIR FORCE BASE ND

COMBINED SYNOPSIS/SOLICITATION

RFQ – FY25 Catholic Retreat (FA465925QM017)

Requesting Agency: 319th RW/HC Tuskegee Airmen Blvd Bldg Grand Forks AFB, ND 58205

Purchasing Agency: 319th Contracting Squadron – 319 CONS/PK 295 Steen Blvd. Bldg. 242 Grand Forks AFB, ND 58205

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. Submit written quotes in reference to Request for Quote (RFQ) number FA465925QM017.

This requirement is being solicited as a total small business set aside. The NAICS code for this requirement is 721110 with a size standard of $40M.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 Effective 17 Jan 2025; Defense Federal Acquisition Regulation Effective 01/17/2025, and Department of the Air Force Federal Acquisition Regulation AFAC 10/16/2024, Effective 10/16/2024.

Quote SCHEDULE:

Potential Offerors shall include the total price to provide for all of the items listed below, on the following quote schedule. Offerors shall also include proposed delivery terms and shipping costs below. Please see Salient Characteristics in Attachment 2. Please fill it out for each individual item.

FOB Destination for delivery to: 319th RW/HC Tuskegee Airmen Blvd Bldg 345 Grand Forks AFB, ND 58205

Quote Schedule Description Qty Unit Unit Price Extended Price

CLIN 0001 – Rooms for 2 nights 22 EA

CLIN 0002 – Conference Room Rental (for 2 days)

1 EA

CLIN 0003 – Indoor Water Park Passes 70 EA

Total Price $

Delivery Date (Service is requested for the dates of 29 August 2025 through 31 August 2025):

*ALL QUOTES NEED TO BE VALID THROUGH 1 OCTOBER 2025*

*** To be considered for award: note that offerors must be actively registered with the US Government database System for Award Management (SAM) when submitting the quote or proposal. Vendors must be registered and/or enrolled in Wide Area Workflow (WAWF) for purpose of invoice/payment if awarded the contract. Please note WAWF is the ONLY ACCEPTABLE means of invoicing for payment and that no advance payments will be made. Vendors must provide their UEI number, CAGE code, and confirmation of their registration in WAWF along with the quote. ***

“Registered in the System for Award Management (SAM)” means that—

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the Electronic Funds Transfer indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active”.

All questions are due no later than 10 AM Central Daylight Time, 28 July 2025. Quotes are due no later than 2 PM Central Daylight Time, 31 July 2025. Quotes shall be sent via e-mail to the contracting points of contact listed below.

Contracting points of contact:

Jacob Pederson, Contracting Specialist, e-mail: jacob.pederson@us.af.mil or (701) 747-3204.

Jeremiah Snedker, Contract Officer, e-mail: jeremiah.snedker@us.af.mil or (701) 747-5286.

(5) The following commercial provisions and clauses are applicable to this acquisition:

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023) and its addendum on page 3 of this solicitation, FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) and its addendum on page 3 of this solicitation, FAR 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (Nov 2021), FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (Nov 2023) mailto:jacob.pederson@us.af.mil mailto:jeremiah.snedker@us.af.mil

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Nov 2024).

DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions

DAFFARS 5352.201-9101 ACC Ombudsman

DAFFARS 5352.242-9000 Contractor Access to Air Force Installations

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS

(a) Quote shall include the contractor’s Quote Schedule as follows:

(1) Contractor’s Unit and Total Price relating to each of the CLIN/Items above.

(i) Vendor must note that separate Contract Line Item Numbers (CLINs), are not prescribed for purpose of associated costs entailing taxes, fees, transportation, delivery, etc. Accordingly, quoted unit pricing for requirements at the CLIN level under this solicitation, shall be all inclusive of all associated costs (i.e. all material, transportation, labor, delivery, etc.)

(2) Discount for prompt payment – if any

(b) Company Point of Contact with name, address, email address, and telephone number.

(c) Photo depiction/schematics/samples

(d) Quotes must be valid for a period of no less than 60 days.

NOTE: Vendor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of quotations. This aspect also includes the Government’s exclusion from requests by vendors to enter into supplemental agreements from their respective company in order to conduct business under a resultant contract award.

Vendors that are not able to comply with the aforementioned conditions will be determined as noncompliant with the solicitation requirements and therefore may be removed from consideration for award.

ADDENDUM TO FAR 52.212-2, EVALUATION OF OFFERS

a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The following factors shall be used to evaluate offers:

Technical Acceptability : IAW Performance Work Statement (PWS)

Price : Lowest Price

Award will be made to the offer that is the Lowest Price that conforms to required specifications.

b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

All additional provisions and clauses applicable to this Combined Synopsis/Solicitation are provided in:

Attachment 1 – Provisions and Clauses.: The full text of the FAR, DFARS, and AFFARS can be accessed at https:/www.acquisition.gov.

Attachment 2 – Performance Work Statement (PWS)

Attachment 3 – Wage Determination http://www.acquisition.gov/