FY24 Red Horse Scope of Work Grounds Maintenance.pdf
PDF 135 KB Posted
- Attached to
- 203 Red Horse Ground Maintenance Contract
- Solicitation number
- 63273
- Issued by
- Virginia Beach City, Virginia
About this file
This document is a Scope of Work for a grounds maintenance contract for the 203rd Red Horse Squadron of the Department of Military Affairs located in Virginia Beach, Virginia. The contract is for mowing, weeding, edging, and cleaning up approximately 601,667 square feet of grassy areas around the facility for a contract term of April 15, 2024 through November 30, 2024. The contractor will be required to complete a weekly or bi-weekly checklist of tasks, coordinate scheduling with the on-site Point of Contact, and invoice for services after each visit. This opportunity is set aside for small business vendors as the priority for award.
The contract is a firm fixed price award, and the contractor must bid on all required items to be considered for the grand total award. The contractor will be responsible for providing all necessary supplies and equipment, and will be liable for any damage caused by inappropriate mowing or edging. Fertilizer or weed killer cannot be used without prior authorization. Invoices must follow the DMA Mandatory Requirements for Valid Invoice Payment Submission.
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Text version
Grounds Maintenance Department of Military Affairs 203rd Red Horse
Squadron 203 Red Horse Drive Virginia
Beach, VA 23451
SMALL BUSINESS SET-ASIDE AWARD PRIORITY
Statement of Need for Grounds Maintenance Services
Period of contract:
From start of awarded eVA Purchase Order.
Estimated start date April 15, 2024 through November 30, 2024.
1. Purpose:
The intent and purpose of this Quick Quote is to establish a firm fixed price contract for ground maintenance service with one qualified individual or firm to provide services at 203 Red Horse Drive, VA Beach, VA 23451. Please submit Grand Total for Services Requested. This opportunity will be set aside for Small Business vendors as priority for awarding.
2. Scope of Work:
a. Mowing – Mow all grass areas (approximately 601,667 square feet) outside the fence lines on the property surrounding the mapped buildings/parking areas in Attachment B. The grass shall be mowed at a 3” height with a mower adequate to maintain a uniform appearance over the entire area. Excess accumulations of wet or dead grass clumps to be removed. Note: Dirt mound on site does not need to be maintained.
b. Weeding/Edging/Trimming – Edging/trimming along all appropriate areas on the grounds to include all walkways, curb lines, hard surfaces, fence lines and mowing obstacles. All beds outside the fenced area should be weeded.
c. Parking lots and walkways – Weed removal in parking lots and medians as necessary.
d. Clean Up – The contractor shall remove from the site any accumulation of grass clippings from hard surfaces and mulched areas after mowing/trimming.
• No dumping of any debris near drains.
e. Fertilizer – The Contractor shall not use chemicals such as fertilizer or weed killer without prior authorization from Facility Manager and amounts of specific chemicals will need to be reported. Supplies and Equipment – All supplies and equipment necessary to accomplish the requested services are to be provided by Contractor.
3. Damage by Contractor: The Contractor will be responsible for any damage because of inappropriate mowing and edging. The Contractor will promptly repair the damage at their own expense. Ruts, holes, and other disfigurement of mowed areas caused by mowing equipment is to be repaired to the original condition by the Contractor.
4. Frequency of Services: Services to be provided weekly or bi weekly as needed but to not exceed the quantity of 23 visits for contract term. Onsite POC and contractor will discuss in advance when to adjust schedule. If additional service visits needed a contract modification or separate purchase order will be issued at agreed upon awarded price per cutting.
5. Schedule: Lawn Care Services shall take place between the hours of 8:00 a.m. – 3:00 p.m.
Tuesday – Friday. The Contractor must provide schedule in advance to the Point of Contact to coordinate access to the grounds. Prior to commencing work at each service, contractor will check in with installation POC. Additionally, the Contractor will check with the Point of Contact prior to leaving to ensure work is done properly to satisfaction and provide required deliverables specified in paragraph 5. Any re-scheduling shall be communicated with the Point of Contact 48 hours before the scheduled biweekly lawn maintenance.
6. Deliverables: At the completion of each visit, contractor will complete the task checklist provided in Technical Exhibit 1. Checklist will be used to verify completion of services for invoices.
7. Parking: Contractor can park in the parking area while completing the lawn care services in unmarked out of the way spaces.
8. Invoices: Submit invoice after each service via email to Kimberly Peacock at kimberly.peacock@us.af.mil using attached outlined. All invoices are required to provide the information listed in the DMA Mandatory Requirements for Valid Invoice Payment Submission.
(Attachment A)
9. Special Attachment: Site Drawing Attachment. (Attachment B)
10. Special Terms and Conditions: (Attachment C) mailto:kimberly.peacock@us.af.mil
Technical Exhibit 1: Task Checklist
Service Date:
Time In:
Time Out:
PWS
Paragraph Task Completed (X) Notes (If applicable)
2.a Mowing
2.b
Weeding/Edging/Trimming
2.c Parking Lot and Walkways
2.d Fertilizer
2.e Clean up/ Including lawn clippings
Contractor Certification: Date:
Installation POC Notes (If applicable)
Installation POC: Date:
| Period of contract: |
| From start of awarded eVA Purchase Order. |
| Estimated start date April 15, 2024 through November 30, 2024. |
File details come from the government source that posted it. Updated .