Attachment A - DMA Mandatory Invoice Requirments.pdf
PDF 182 KB Posted
- Attached to
- 203 Red Horse Ground Maintenance Contract
- Solicitation number
- 63273
- Issued by
- Virginia Beach City, Virginia
About this file
This document outlines the mandatory requirements for invoices to be considered valid for payment by the Department of Motor Assistance (DMA) for a state and local ground maintenance contract in Virginia. The contract involves ground maintenance services for the city of Virginia Beach. The contract requires bidders to bid on all requested items to be considered for the total award, with any omissions resulting in vendor disqualification. The invoice must include vendor details, invoice information, contract details, order and service details, and itemized pricing. Any invoices missing any of the 15 required elements will be considered invalid.
The contract has a firm fixed price structure. No additional information is provided regarding pricing terms, set asides, incumbents, funding sources, or contract duration and renewal options.
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DMA Mandatory Requirements for Valid Invoice Payment Submission
DMA requires all invoices to include each of the below items on any invoice to be submitted for payment. Any invoice not including all the required items will be considered as invalid.
All invoices are required to provide the following details:
1. Vendor Name
2. Vendor Address
3. Vendor Phone Number
4. Point of Contact (i.e., salesperson name)
5. Invoice Date
6. Invoice Number
7. Contract #, if applicable (i.e., eVA #)
8. Order Date
9. Individual who ordered service, if applicable
10. Job # (i.e., work order #)
11. Complete Address of Job Location (must include complete physical address)
12. Date of Service or delivery
13. Payment Terms (i.e., net 30)
14. Each service and/or supply must be itemized to include quantity, detailed description, unit price, etc (i.e., 4 shrubs at $20 each for a line total of $80.00, planting of shrubs $50.00, etc)
15. Total Amount Owed
Effective date 06 FEB 2023
Attachment A
| Attachment A - DMA Mandatory Invoice Requirments |
| eMS Contract Language |
File details come from the government source that posted it. Updated .