FY23 Washer Dryer Lease PWS signed 21 Jul 22.pdf

PERFORMANCE WORK STATEMENT

FOR

LEASE, INSTALLATION AND MAINTENANCE

OF WASHERS & DRYERS

20 July 2022

PERFORMANCE WORK STATEMENT

FOR

WASHER/DRYER LEASE

1. DESCRIPTION OF SERVICES: The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to provide rental washers and dryers to include hook-up, preventive maintenance, and repairs to ensure continuous and safe operation. The contractor shall provide new machines at the locations and quantity specified in Appendix B. The machines must be commercially rated as they will be subject to heavy usage 24 hours a day, 365 days a year. The contractor shall provide new connection hoses and fittings for the water supply, drains and ventilation to connect to the government owned utility service connection points.

1.1. MAINTENANCE SERVICES: The maintenance shall be in accordance with commercial practices and the manufacturer’s specifications to maintain the washers and dryers in safe and reliable operating condition.

1.1.1. The contractor shall perform routine preventive maintenance to ensure reliable and continuous safe operation.

1.1.2. The Contractor will be responsible for providing maintenance inspections, repairs and adjustments to include replacement parts to keep the machines in good working condition at all times. The contractor will be responsible for providing miscellaneous replacement parts such as dryers flex hose, machine control knobs, lint traps, water hoses on washers and any other parts required to keep machines operational. When a machine is inoperative where there is only one machine installed, the contractor will be required to provide a replacement machine with the same specifications as the original machine at that time. When a machine is inoperative where there is more than one machine installed, repairs will be required within three (3) business days of notification or the contractor will provide a replacement of the same specifications as the original machine. Machines determined non-repairable shall be replaced with a repaired or new machine by the contractor. Repaired machines shall be used before newly purchased machines.

All replacement machines installed due to breakdown of original equipment shall be serviceable and shall match other machines with respect to color, design, make and appearance. Rental rates for each day a machine is inoperative past these timeline requirements will be prorated and deductions made for the monthly billings submitted by the contractor.

1.1.3. It is recommended that the contractor keep several units as backup for expediency of replacement to prevent long lead time in purchasing a replacement washer or dryer. Warehouse space for storage and repair of machines is not available from the Government.

1.1.4. Contractor personnel shall present a neat appearance and be easily recognized either by a badge or company logo on a clothing item. A complete list of contractor personnel shall be forwarded to the Contracting Officer by the contractor prior to the contract start date and be updated within one (1) workday of any personnel changes. The contractor shall designate, in writing to the Contracting Officer a representative who shall be in charge of all service calls and who can be contacted during normal duty hours (0700-1600, Monday through Friday). The contractor shall be limited to performing work only during these hours.

1.1.5. Facility Rehabilitation: Dormitories and billeting may be under rehabilitation throughout the contract period. The contractor may be required to remove machines from these facilities and reinstall upon completion of rehabilitation. Some dormitories may be scheduled for demolition or change to an office type building and the contractor may be required to remove the machines permanently from the contract or relocate to another dormitory. The contractor shall ensure removal and reinstallation of washers and dryers in these facilities should this situation occur. Work stated above should be performed at no additional cost to the government, and rental costs for additional machines shall be the same as for machines already on base.

1.1.6. Vandalism: Any act of vandalism discovered by the contractor shall be reported immediately to the Contracting Officer Representative (COR), followed up with a letter stating the cost of repair and any known facts about the incident.

1.1.7. End of Contract: The installation of all new equipment must take place within five (5) business days after the Notice of Award. Coordination with the COR must take place prior to installation in order to facilitate the removal of the existing equipment. Upon the completion of the contract, the contractor will be required to remove all equipment within 14 business days in coordination with the COR.

1.1.8. Clean-up: The contractor is responsible for the collection and disposal of all debris, rubble, residue and waste material generated in the performance of work under this contract. All such material shall be removed from Dover AFB by the contractor and disposed of in a state-approved, permitted landfill. The contractor is not permitted to deposit any such materials in the base trash collection containers or at any on-base location without prior approval of the contracting officer.

1.1.9. Payment for Services Rendered: Payment will be computed on a monthly rental rate prorated for any partial months of service. All machines shall be installed within five business days of the start of the contract period.

1.2. REPAIR SERVICE CALLS.

1.2.1. Routine Calls: The COR will notify the contractor of repairs to be made from the customer service call requests. The contractor shall report within 24 hours to make repairs for service call requests at the Child Development Center, building 212 and dormitories 414 and

445. The contractor shall report within three (3) business days or less to make repairs for service call requests at all other locations. For each service call request the contractor shall report to the work location, survey the repair, and provide to the COR an estimated time to repair. All repair work shall be in accordance with normal commercial practices using parts specified by the manufacturer or items of equal or better quality. Downtime of the washers and dryers will be kept to a minimum. The contractor must notify the customer of all projected downtime and estimated time for repair. If any washer/dryer requires more than four (4) service calls in any one month period then that machine will be removed and replaced with an alternate unit within 10 business days and the removed unit will not be utilized on this contract. These calls must be authorized service calls.

1.3. Installation: Water, drains and 120 volt electrical connections are available for the connection of washers. The contractor shall provide and install new adapters, hoses, and fittings required to make the machines compatible with existing connections. Vent pipes and 240-volt electrical receptacles are available for connection of dryers. Machines shall be grounded in accordance with the manufacturer’s instructions. All work shall be accomplished in accordance with the National Electrical and Plumbing Codes. The contractor will not alter Government real property. The contractor shall install all washer and dryer units according to the manufactures recommended method using the correct type of vent piping, and other connection material and fittings suggested by the manufacture of the units being installed.

Contractor shall insure all shipping bolts used to secure washer and dryer drums from movement during shipping are removed during initial installation.

1.3.1. The contractor shall repair at his expense, any damage to Government property resulting from the movement of washers and dryers into and out of any building. These repairs will be made by a craftsman of this particular trade and in an approved manner determined by the Contracting Officer.

1.3.2. If equipment-operating instructions are not printed on the washers and dryers, the contractor shall provide signs or decals to inform operators of proper operating instruction.

Signs or decals shall be replaced when they become faded, soiled, defaced or illegible. The use of handmade or improvised signs is not acceptable. Each machine shall be tagged with a number with adhesive back, 1”x2” in size fastened to the left side of the machines either on the face of the control panel or the front top left corner of the machines. “Out of Order” signs of plastic or magnetic stick on type shall be made available to the government to place on inoperative machines.

2. SERVICE SUMMARY:

Performance Objective SOW Para Performance Threshold Perform Preventive Maintenance.

Washers and Dryers are operational.

1.1. 95% of washers and dryers are operational at all times.

Service Call Repairs.

Repairs are made in a timely manner;

Customers are informed of expected repair time. Response and repair is made within the specified time.

1.2. Response to service calls and

repairs of washer/dryer units are timely 95% of the time.

Submit Maintenance and Repair Reports.

Accurate reports are delivered within two business days.

1.1.2., 1.2.1. 95% of all reports are timely and accurate.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES: See Appendix C.

4. GENERAL INFORMATION:

4.1. HOURS OF OPERATION: The contractor shall perform services during normal duty hours which are 7:00am to 4:00pm, Monday through Friday, excluding federal holidays, unless otherwise required in the contract approved by the CO. There may be situations that require the contractor to work at times other than normal working hours. When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

a. Recognized Holidays. The contractor is not required to provide service on federal holidays, except in emergency situations. Federal holidays are as follows:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Emancipation Day – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

4.2. RECORDS MANAGEMENT. The contractor understands that when creating, handling and maintaining records for the Air Force, either electronic or paper, you must meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management Program. In order to meet the requirement established IAW the above mentioned regulations, contact the Base Records Management Office (436 CS/SCXK, Bldg. 310) at 302-677-5157 for guidance and training.

5. SECURITY AND SAFETY REQUIREMENTS. In performing any work under this contract on premises which are under the direct control of the Government, the Contractor shall conform to all safety rules and requirements prescribed in Air Force Pamphlet 91-210, Contract Safety and Public Law 91-596, The Occupational Safety and Health Act of 1970. Effective on the date of this contract, the contractor shall take such additional precautions as the Contracting Officer may reasonably require for security, safety, traffic fire, personnel clearances and accident prevention purposes. The Contractor agrees to take all reasonable steps and precautions to prevent accidents and preserve the life and health of the Contractor, Government Property and Government personnel performing or in any way coming in contact with the performance of this contract on such premises. These requirements are additional to and do not replace the standards promulgated by the Department of Labor under the Occupational Safety and Health (OSHA) Act. In the event of a conflict between the OSHA Standards and these requirements, the most stringent shall apply. Any violation of such rules and requirements, unless promptly corrected, as directed by the Contracting Officer, may be considered grounds for termination of this contract in accordance with the default provisions hereof.

5.1. SECURITY. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the governmental installation shall abide by all security instructions and directives of DAFB. Employees are responsible for safeguarding all government property provided for contractor use.

5.1.1. At the close of each work period, government facilities, equipment and materials shall be secured, lights, heat and water turned off and all doors and window secured.

5.1.2. The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Check (CBI).

5.1.3. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

5.1.4. All contractors and subcontractors when working in a Controlled, Restricted or other sensitive areas must be escorted at all times. The military agency or unit responsible for the project or work is responsible for providing the escorts. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

5.1.5. Operations Security (OPSEC) Dover AFB Critical Information and Indicators List (CIIL) and Operations Security (OPSEC) Supplementary Guidance (SG) Tri-fold, will be provided to the contract awardee for their understanding and compliance. 436th Contracting Squadron unit OPSEC coordinators will state OPSEC requirements on DD Form 254, contracts and SOW/PWSs with sufficient detail to ensure complete contractor understanding of the exact OPSEC provisions or measures required by the organization. If the OPSEC block is checked on the DD Form 254, the 436th Contracting Squadron unit OPSEC coordinators shall: Task the contractor to develop an OPSEC program plan to address how the contractor plans to protect critical and sensitive contracted information, and upon organization acceptance, implement the OPSEC program plan. Provide OPSEC guidance for the contractors to use in developing their own OPSEC plan.

5.2. CONTRACTOR BADGE POLICIES. All requests for contractor badges will be submitted through the Base Contracting Squadron Office and/or the requesting agencies base point of contact. The Contracting Squadron Office or base point of contact will then fill out an Operational Risk Management Assessment Form (ORM) for the requesting agency and submit it to the Pass and Registrations section for approval IAW OPlan 31-101. As a minimum the ORM will be submitted 10-days prior to the requested date of employment.

5.2.1. All contactor employees who’ll be granted unescorted access to the installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted entry to the installation. Continued employment is contingent upon successful completion and favorable reporting of the criminal background check.

5.2.2. DAFB Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to 436 SFS, Pass and Registration for destruction. Also before a new badge will be issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, immediately contact the 436 SFS, Pass and Registration office. The badge holder must accomplish the Loss/Theft of Identification Worksheet and provide it to his/her supervisor. The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the 436th Contracting Squadron and 436 SFS, Pass and Registration office and submit a new request for badge before a new badge can be reissued.

5.2.3. Base Contracting Office or base point of contact will immediately notify Security Forces, Pass and Registration when a contractor’s employment has been terminated. The Site Supervisors are responsible for notifying and returning the contractor’s badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial; they need to contact the Contracting Office.

5.3. INSTALLATION ACCESS. The contractor shall obtain personal contractor identification badge for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto DAFB from Pass and Registration, for the duration of the contract. Employees are only permitted to enter the installation during the date and time periods indicted on their contractor badge.

Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the installation. All vehicles entering the installation or sensitive areas are subject to search. Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

5.3.1. During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation.

5.3.2. During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation.

5.3.3. During Higher FPCONs (Charlie and Delta) the base will curtail non-essential operations/functions; access by Non-Essential Contractors will be suspended at the direction of the Installation Commander.

5.4. FLIGHTLINE DRIVING. Contractors will have to adhere to the provisions in DAFBI 13-202 if operating on the airfield.

6. HAZMAT REQUIREMENTS: The contractor shall submit Material Safety Data Sheets (MSDS) of all chemicals planned for use on DAFB.

6.1. Purpose. As required by AFI 32-7086, paragraphs 2.5.5.2.4, 2.5.5.2.8 and 2.5.5.2.9;

requires DAFB to account for all hazardous materials (HAZMATs) brought on the facility to include contractors as well as providing procedures for the reporting of those items.

6.1.1. This part outlines actions to be taken by the contractor in the request for approval of hazardous materials prior to initiating field activities associated with the subject project and the reporting of approved hazardous materials usage during contract performance.

6.1.2. Compliance with this part is mandatory and contactor failure to comply will result in the contractor not being allowed to bring any hazardous materials on DAFB. Contractors must also comply with mandatory Federal, State and local guidelines, regarding storage and management of hazardous materials, failure to comply can result in legal action by Federal, State or local enforcement officers against the offender.

6.2. RESPONSIBILITIES: Contractor Reported Usage of HAZMAT.

6.2.1. Contractors must submit to the associated Contracting Office the information and supporting documentation including Material Safety Data Sheets (MSDSs) necessary to obtain HAZMAT usage authorization. Report data on the HAZMAT used during the performance of the contract at intervals and in the format specified by DAFB.

6.2.2. The contractor shall provide a completed DAFB HAZMAT Chemical Worksheet (Appendix A) for each HAZMAT to be used during the duration of the contract to include MSDS. This list of all HAZMATs shall be provided at the beginning of the contract. Any additional HAZMATs required during the course of the contract shall be requested for approval at that time. In addition, the quantity of chemicals expended will be reported to the DAFB Hazardous Materials Pharmacy (HAZMART) by filling out the Contractor’s Monthly Report (Appendix B) for HAZMATS. Both the Worksheet and Monthly Report forms shall be provided upon award of contract.

6.3. WASTE and HAZARDOUS WASTE REMOVAL: The contractor shall dispose of all wastes generated in the performance of their task. No hazardous waste or solid waste materials shall be placed in any trash receptacle on DAFB. The Contractor must comply with all federal, state, and local regulations regarding the transport and disposal of any and all hazardous wastes generated as a result of maintaining and repairing fire extinguishing and fire alarm systems under this contract.

6.4. MATERIALS. All materials used in the performance of services on the installation shall be in compliance with industry standards, local, Federal and State laws, and will be used according to manufacturers’ recommendations. Materials will be used for intended purposes and will be stored and utilized in accordance with industry standards. The Contractor will submit Material Safety Data Sheets on all materials to be used fifteen (15) days prior use for approval by the COR and the Environmental Flight Hazardous Waste Coordinator.

7.0. ANTITERRORISM AWARENESS LEVEL I TRAINING. DoD Contractors supporting a Base Service Contract (e.g., Custodial Services, Ground Maintenance, etc.) are highly encouraged to complete AT Awareness Level I training IAW AFI 10-245, Antiterrorism, Standard 25, by completing the Force Protection computer based training (CBT) course through the Joint Knowledge Online (JKO) Learning Management System (LMS) at http://jko.jten.mil/courses/atl1/launch.html for individuals without access to government Non-classified Internet Protocol Router Network (NIPRNET) computer and who do not possess a CAC card. DoD Contractors or subcontractors without a CAC or who do not have access to a government Non-classified Internet Protocol Router Network (NIPRNET) computer performing construction on the installation should consider completing AT Awareness Level I training IAW AFI 10-245, Antiterrorism, Standard 25, by completing the― Force Protection computer based training (CBT) course through the Joint Knowledge Online (JKO) Learning Management System (LMS) at http://jko.jten.mil/courses/atl1/launch.html IMPORTANT: The standalone course MUST be completed on the computer in which it is started. Course progress is not transferable between computers. The standalone course does provide a completion certificate but will not be tracked on JKO and no record will be maintained. AT Awareness Level I Training should be provided by the requiring unit after contract award or the sponsoring organization.

8.0. CONTRACTOR MANPOWER REPORTING.

8.0.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via the data collection site. The contractor is required to completely fill in all required data field at http://www.ecmra.mil.

8.0.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year, which runs 1 October through 30 September * of each calendar year.

Contractor may direct questions to the CMRA help desk.”

*Reporting Period: Contractors are required to input data by 31 October of each year.

8.0.3. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

8.0.4. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

9. APPENDICES:

A. Estimated Workload Data B. Washer & Dryer Inventory/Locations C. Government Furnished Property/Services/Equipment

D. Contractor Furnished Property/Services/Equipment

APPENDIX A

ESTIMATED MONTHLY WORKLOAD DATA

ITEM

NAME

ESTIMATED

QUANTITY

1 Preventative Maintenance 1 Monthly

2 Commercial Washer 1 Ea.

3 Commercial Dryer 1

Ea.

4 Commercial Stackable 1

Ea.

5 Estimated number of repair service calls 3 or less Monthly

APPENDIX B

WASHER AND DRYER LOCATIONS

6.1 The contractor shall install the number of washers and dryers shown below in the buildings indicated.

Machines shall be located in the existing laundry rooms.

Building No. Quantity of Washers Quantity of Dryers

140 – O&M 2 2

212 – SVS 2 2

402 - Dorm 1 1 430 – Dorm 1 2 435 – Dorm 18 18 445 – Dorm 1 in Room 105 1 in Room 105

800 – SVS 9 9

801 – SVS 3 3

860 – SVS 6 6

861 – SVS 8 8

862 – SVS 6 6

922 – O&M 1 1 Total Machines 58 59

6.2 Stackable/Space saver Washers and Dryers

Building No. Quantity of Stackable 401 – Dorm 9 402 – Dorm 7 414 – Dorm 37 430 – Dorm 4 445 – Dorm 26

801 - SVS 11

Total Machines 94

APPENDIX C

GOVERNMENT FURNISHED PROPERTY/SERVICES/EQUIPMENT

UTILITIES – POTABLE WATER SUPPLY, SEWER DRAIN and ELECTRICAL

CONNECTION

APPENDIX D

CONTRACTOR FURNISHED PROPERTY/SERVICES/EQUIPMENT

WASHERS: Washers shall meet the following specifications:

Heavy duty, commercial Energy Star rated, with a capacity of at least 14 lbs. Standard hot and cold water connections and be capable of operating on a 20-amp, 120 volt 60 Hz, grounded 3 wire. Multiple speed all fabric selector switch for normal or permanent press (delicate setting).

Three position wash temperature selector (hot, warm, cold). Washers shall be equipped with suitable rubber shock absorbing equipment to prevent movement of the machine due to vibration during operation. Washers shall have porcelain enamel finish cabinet on top. Front, sides and rear finished in durable acrylic enamel. Machines shall be almond or white in color. All machines shall be the same color and match the color of the dryers. All machines shall be equipped with porcelain enamel wash baskets with drip lip to prevent spills and lid switch to stop all action when the lid is raised and resume action when the lid is closed. Machines shall be equipped with leveling legs and shall be properly balanced. Washers shall have a rear access panel. Access panels made of metal are acceptable. Panels made of any other material shall be submitted for approval to the Contracting Officer.

DRYERS: Dryers shall meet the following specifications:

Machines shall have at least a two-position fabric selector for normal and permanent press and three drying temperatures normal, low and air. Machines shall have a minimum capacity of 5.75 cubic feet, be equipped with a drying time selector to give drying times up to 60 minutes, have a push to start button such that the dryer will not start until the button is activated. When the door is opened the button must be pushed again to restart the dryer. Cabinet top shall be porcelain enamel. The sides, front, door, and back shall be finished in durable acrylic enamel. Machines shall be finished in almond or white color. All machines shall be the same color and match the color of the washers. Machines shall be furnished with a lint filter, an operating indicator light, and a vent system. They shall be compatible with an electrical service of 120/240 volt, 60 Hz, AC 30 amps separately fused. Machines shall be equipped with leveling legs and shall be properly balanced.

SPACEMAKER/STACKABLE WASHER AND DRYER:

Machines shall have an extra-large capacity of 14 pounds or more. The washer section shall be Energy Star rated and have as a minimum these features: Three (3) wash cycles, regular, permanent press and delicate; three (3) wash temperatures (hot, warm, cold) with energy saving cold water rinse. The dryer section shall have as a minimum these features: timed dry/automatic dry control; four (4) cycles high, medium, low and air fluff/no heat. The cabinet, electric, water, finishes, color leveling legs etc. shall meet the same requirements as the standard washer and dryer.

Note: Spacemaker/stackable washers and dryers for Bldg. 414 may not exceed the size of 24 inches in width and 72 inches in height. Spacemaker/stackable washers and dryers for Bldg. 445 may not exceed 28 inches in width and 72 inches in height. All stackable washer and dryer combinations in facilities 414 and 445 will need new drip pans installed and old drip pans removed and disposed of off base in accordance with local disposal requirements.