FY23 Air Duct Cleaning~2.pdf

Illinois Department of Human Services

PROCUREMENT SPECIFICATIONS LISTING

FY23

PROCURING ENTITY

Site Location: Site Contact:

Jack Mabley Developmental Center Matt Comerford, Business Administrator 1120 Washington Avenue P: 815-288-8335 Dixon, IL 61021 F: 815-288-8398

E: matt.comerford@illinois.gov

PROCUREMENT/PROJECT

PROCUREMENT/PROJECT SPECIFICATIONS

PERFORMANCE SPECIFICATIONS

2. All bids submitted for this opportunity are considered "not to exceed", and shall not exceed the dollar amount stated on the winning bid.

3. The selected vendor shall comply with all policies of the Jack Mabley Developmental Center while onsite performing work.

C. Each such bond is deemed to contain the following provisions whether such provisions are inserted in such bond or not:

2. All vendors must follow social distancing guidelines-- Stay at least 6 feet (about 2 arms’ length) from other people and do not gather in groups.

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FY23 Mabley Center Air Duct Cleaning

ADDITIONAL SPECIFICATIONS: ONSITE GUIDANCE

1. Vendors must allow adequate time prior to the conference to allow for proper screening of all people coming onto the property.

3. All vendors will be required to get their temperature taken at the check point located at the main entrance of the Mabley Center.

1. Clean all air ducts on each of the seven (7), 7000 SF residential units.

2. Clean all air ducts on the 16,000 SF Pearson Administration Building.

"The principal and sureties on this bond agree that all the undertakings, covenants, terms, conditions and agreements of the contract or contracts entered into between the principal and the State or any political subdivision thereof will be performed and fulfilled and to pay all persons, firms and corporations having contracts with the principal or with subcontractors, all just claims due them under the provisions of such contracts for labor performed or materials furnished in the performance of the contract on account of which this bond is given, when such claims are not satisfied out of the contract price of the contract on account of which this bond is given, after final settlement between the officer, board, commission or agent of the State or of any political subdivision thereof and the principal has been made."

4. All work should be scheduled in advance, occur during Mabley hours of operation, and approved upon completion by the Center's Engineer.

6. The winning bidder must comply with the Prevailing Wage Act.

B. The amount of the bond shall be fixed by the IDHS for the completion of the contract, for the payment of material, apparatus, fixtures, and machinery used in the work and for all labor performed in the work, whether by subcontractor or otherwise.

5. Clean all air ducts on the 1600 SF Vocational Recylcling Building.

5. MANDATORY ONSITE MEETING BY APPOINTMENT ONLY: Tuesday, August 30, 2022

4. Clean all air ducts on the 800 SF Classroom Building.

3. Clean all air ducts on the 8,500 SF Business Office/Stores Building.

6. All work to be field verified with on year labor warranty.

1. Attendance at pre-bid onsite meeting as stated on BidBuy bid notification is MANDATORY. Failure to participate and achieve documented attendance will result in bid invalidation.

7. If a performance bond is required (project greater than $50,000), Bidder must submit the performance bond to the soliticaiton contact within ten (10) days after award.

4. All Vendors will be asked a series of questions about their health. If the vendor displays any symptoms on the checklist, the vendor will not be allowed entry to the Center.

5. Winnng bidder must provide warranty guarantee of 12 months for work performed and 24 months on installed units.

A. Vendor on this project must furnish, supply and deliver a bond to the State, with good and sufficient sureties. The surety on the bond shall be a company that is licensed by the Department of Insurance authorizing it to execute surety bonds and the company shall have a financial strength rating of at least A- as rated by A.M. Best Company, Inc., Moody's Investors Service, Standard & Poor's Corporation, or a similar rating agency.

6. In the event vendor is denied access due to any of the above reasons, IDHS will allow vendor one opportunity to reschedule the mandatory conference in the next 2 business days with a different representative. This alternate date will only be made available to vendors who were present at the first vendor conference but not permitted to participate by IDHS.

7. Please continue to monitor BidBuy as the Bid Due date and time may be adjusted.

5. All vendors must wear a face mask (KN95) and a face shield, which will be furnished to them upon arrival. Vendors may choose to wear their own mask or face shield. If vendors opt to bring their own, the mask must cover their nose and mouth and fit under their chin; the shield must cover the nose down to the chin. Vendor must wear the face mask and shield while on Center's grounds. Face shields provided by the Center are required to be returned to the checkpoint upon leaving the Center.

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