FY22 Print Shop Equipment Maintenance - Scope and Specifications FINAL 3 31 2021.docx
DOCX document 30 KB Posted
- Solicitation number
- 22-492DOR-ADMIN-B-22187
- Issued by
- St. Clair County, Illinois
About this file
This document is a scope and specifications for a 12-month service contract for Preventative Maintenance and Repair of the Illinois Department of Revenue's Print Shop Equipment. The contract will cover periodic maintenance inspections and on-demand repair/emergency visits for five pieces of print shop equipment, including an iCtP Platewriter, a Duplicator Graphics, a Jet Press, a Baum Folder, and a Bourg Collators System. The contract term is approximately 12 months, with a start date of July 1, 2021 or the date of execution, and an end date of June 30, 2022.
The vendor will be required to procure and provide replacement parts at their own cost, provide written cost estimates for repairs, and receive written authorization before beginning any repair work. Hourly rates for on-site repair visits must be provided, and the vendor must be in tax compliance with applicable Illinois state tax requirements. The award will be made to the vendor with the lowest total quote for maintenance and repair of the specified equipment.
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Other files
| File | Type | Posted |
|---|---|---|
| Notice of Electronic Submission~10.pdf | ||
| Standard Certifications V.18.1~37.doc | DOC document | |
| Standard Terms and Conditions v.20.1~27.pdf | ||
| Forms A Section V.18.1~15.doc | DOC document | |
| Forms B Section V.20.1~5.docx | DOCX document |
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Text version
The Illinois Department of Revenue is soliciting quotes for a 12 month service contract for Preventative Maintenance and Repair of the Agency's Print Shop Equipment.
Specifications:
Location: Illinois Dept of Revenue Print Shop - 101 W. Jefferson Str. - Springfield, IL
1. Provide Preventative Maintenance (PM) inspections periodically through the year and 'as requested' repair/ emergency visits by IL Dept of Revenue for the Print Shop machines listed below.
2. Costs for replacement parts are not to be provided (or included) in this quotation.
NOTE:
a. Vendor will be required to procure and provide replacement parts, as recommended and authorized, at the vendor's cost.
b. Vendor will be required to provide written cost estimate of repair work needed with necessary replacement parts prior ordering or providing necessary repairs. DOR may solicit other estimates on the parts, if needed.
c. Vendor will be required to receive written authorization for any written cost estimate prior to beginning the repair/replacements.
Proposed Contract Term (approx. 12 months) - State of Illinois' for the Fiscal Year 2022 Start Date – July 1, 2021 or Date of Execution End Date - June 30, 2022
Work Scheduling and Invoicing shall be as follows:
Periodic Maintenance Inspections
a. Established schedule with Agency Representative
b. Completed in Standard Business days - Monday - Friday
c. Completed in Standard Business hours - 8:00 a.m. to 4:00 p.m.
Completion of Repair / Emergency Visits
a. Recommended and Authorized replacement parts
b. Labor / travel
Vendor requested to provide quotation for periodic preventative inspections on the following Print Shop machines to be included in the maintenance and repair contract:
| Line # |
| Model # |
| Serial # |
| Manufacturer |
| Description |
| Suport Agreement |
| Entitlement |
| 1 |
| K122A |
| JZ7E036950 |
| Glunz & Jensen |
| iCtP Platewriter 2000 |
| Labor/Trvl = Covered up to 50 hours Parts = at vendor’s cost PM Inspections = 4/year |
Response = Priority Basic Training - Covered
| 2 |
| 1960XE |
| 414088 |
| Multigraphics |
| DUPLICATOR GRAPHICS W/CD (SHEET FED OFFSET) |
| Labor/Trvl = Covered up to 50 hours Parts = at vendor’s cost PM Inspections = 4/year |
| 3 |
| JP-WOD-6D |
| SJ5134 |
| Halm Industries |
| JET PRESS |
| Labor/Trvl = Covered up to 50 hours Parts = at vendor’s cost PM Inspections = 2/year |
| 4 |
| 1620A-3-P-3 |
| 260A030100 |
| Baumfolder |
| Baum Folder |
| Labor/Trvl = Covered up to 50 hours Parts = at vendor’s cost PM Inspections = 2/year |
| 5 |
| Bourg Collators System |
| 03 31 2 5051 21 12 2 5218 22 10 2 5195 23 01 2 5221 561002600 |
| CP Bourg |
| Bourg Collators System consisting of: AEZZ Collotor; AGR2 Stitcher' PA-S Folder; TR Trimmer; TD Stacker |
| Labor/Trvl = Covered up to 50 hours Parts = at vendor’s cost PM Inspections = 2/year |
Hourly rates for requested on-site repair visit: /Hr.
Vendor will be required to list separately any applicable Shipping/Delivery Charges: .
Please assume all applicable shipping and delivery charges to 101 W Jefferson Str., Springfield, IL 62702.
NOTE: Revenue reserves the right to have Awarded Vendor utilize State's UPS shipping account
NOTES:
Vendor must be in Tax compliance with applicable Illinois State tax requirements and must be current in payment of such taxes, All quoted prices must be valid for 120 days from date of submission. All prices must include shipping and handling charges (if applicable).
In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers.
Winning vendor will be chosen on low total quote for maintenance /repair for the ALL above equipment.
BACKGROUND CHECK: Whenever the State deems it reasonably necessary for security reasons, the State may conduct, at its expense, criminal and driver history background checks of Vendor’s and subcontractors officers, employees or agents. Vendor or subcontractor shall immediately reassign any individual who, in the opinion of the State, does not pass the background check.
Please contact me with any questions regarding the above request. Thank you for your consideration.
Kenneth Irwin Dept. of Revenue Procurement Division Ph. (217) 872-1146 Fax: (217) 524-2551
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