FY22 Print Shop Equipment Maintenance - Scope and Specifications FINAL 3 31 2021.docx

The Illinois Department of Revenue is soliciting quotes for a 12 month service contract for Preventative Maintenance and Repair of the Agency's Print Shop Equipment.

Specifications:

Location: Illinois Dept of Revenue Print Shop - 101 W. Jefferson Str. - Springfield, IL

1. Provide Preventative Maintenance (PM) inspections periodically through the year and 'as requested' repair/ emergency visits by IL Dept of Revenue for the Print Shop machines listed below.

2. Costs for replacement parts are not to be provided (or included) in this quotation.

NOTE:

a. Vendor will be required to procure and provide replacement parts, as recommended and authorized, at the vendor's cost.

b. Vendor will be required to provide written cost estimate of repair work needed with necessary replacement parts prior ordering or providing necessary repairs. DOR may solicit other estimates on the parts, if needed.

c. Vendor will be required to receive written authorization for any written cost estimate prior to beginning the repair/replacements.

Proposed Contract Term (approx. 12 months) - State of Illinois' for the Fiscal Year 2022 Start Date – July 1, 2021 or Date of Execution End Date - June 30, 2022

Work Scheduling and Invoicing shall be as follows:

Periodic Maintenance Inspections

a. Established schedule with Agency Representative

b. Completed in Standard Business days - Monday - Friday

c. Completed in Standard Business hours - 8:00 a.m. to 4:00 p.m.

Completion of Repair / Emergency Visits

a. Recommended and Authorized replacement parts

b. Labor / travel

Vendor requested to provide quotation for periodic preventative inspections on the following Print Shop machines to be included in the maintenance and repair contract:

Response = Priority Basic Training - Covered

Hourly rates for requested on-site repair visit: /Hr.

Vendor will be required to list separately any applicable Shipping/Delivery Charges: .

Please assume all applicable shipping and delivery charges to 101 W Jefferson Str., Springfield, IL 62702.

NOTE: Revenue reserves the right to have Awarded Vendor utilize State's UPS shipping account

NOTES:

Vendor must be in Tax compliance with applicable Illinois State tax requirements and must be current in payment of such taxes, All quoted prices must be valid for 120 days from date of submission. All prices must include shipping and handling charges (if applicable).

In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers.

Winning vendor will be chosen on low total quote for maintenance /repair for the ALL above equipment.

BACKGROUND CHECK: Whenever the State deems it reasonably necessary for security reasons, the State may conduct, at its expense, criminal and driver history background checks of Vendor’s and subcontractors officers, employees or agents. Vendor or subcontractor shall immediately reassign any individual who, in the opinion of the State, does not pass the background check.

Please contact me with any questions regarding the above request. Thank you for your consideration.

Kenneth Irwin Dept. of Revenue Procurement Division Ph. (217) 872-1146 Fax: (217) 524-2551