EPA REGION 10

FY2025 BROWNFIELDS ASSESSMENT COOPERATIVE AGREEMENT

Community-Wide Assessment Grant

WORKPLAN

FOR

City of Beaverton

June 11, 2025

Period of Performance (4 years for Community-Wide and Coalition Assessment Grants):

[e.g.October 1, 2025 – September 30, 2029]

Date(s) of Draft Workplan (date each revision): Sept. 09, 2025

Date of Final Workplan: [e.g., July 1, 2025]

Submitted by

City of Beaverton 12725 SW Millikan Way

Beaverton, OR 97005

Jose Cazares Phone: (503) 746-1571 jcazares@beavertonoregon.gov www.beavertonoregon.gov

EPA Cooperative Agreement Number: BF-03J16101

FY2025 WORKPLAN FOR BROWNFIELDS ASSESSMENT COOPERATIVE AGREEMENT

TABLE OF CONTENTS

After entering new information, to update Table of Contents (TOC), right click on TOC and choose “Update field.”

1. INTRODUCTION

1.1 Project Description, Goals and Objectives

1.2 Organizational Structure and Responsibilities

1.3 Project Outputs and Outcomes

2. PROJECT TASK DESCRIPTIONS

2.1 TASK 1 – PROJECT MANAGEMENT AND REPORTING

2.1.1 Project Management

2.1.2 Project Reporting - Periodic

2.1.3 Staff Training/Travel

2.1.4 Contractor Procurement

2.1.5 Final Performance Report

2.2 TASK 2 – COMMUNITY ENGAGEMENT

2.2.1 Community Outreach and Involvement

2.2.2 Project Updates and Other Public Information

2.3 TASK 3 – SITE INVENTORY AND/OR CHARACTERIZATION

2.3.1 Site Inventory

2.3.2 Candidate Site Identification and Eligibility Determination

2.3.3 Site Characterization – Phase I Assessment

2.3.4 Site Characterization – Phase II Assessment

2.3.5 ESA and NHPA requirements

2.3.6 Quality Assurance Project Plan (QAPP) and Health and Safety Plan

2.4 TASK 4 – PLANNING

2.4.1 Analysis of Conditions of Project Area/High Priority Sites

2.4.2 Development of Draft Area-Wide Plan

2.4.3 Finalizing Area-Wide Plan

2.4.4 Site-Specific Reuse Planning

2.4.5 Site-Specific Cleanup Planning

2.4.6 Final Site-specific Cleanup Plan and Remedial Design

3. SCHEDULE AND DELIVERABLES

4. BUDGET

4.1 Budget Table

4.2 Budget Narrative

Appendix 1

1. INTRODUCTION

1.1 Project Description, Goals and Objectives

The City of Beaverton has been awarded a FY 2025 EPA Brownfields Community-Wide Assessment Grant to advance environmental cleanup, economic development, and community-oriented redevelopment in three key focus areas: Downtown Beaverton, Allen Boulevard, and the West Five Employment District. These areas were prioritized due to their proximity to transit corridors, underserved populations, and a legacy of auto-related and light industrial land uses.

Downtown Beaverton continues to serve as the city’s civic and cultural core, but faces ongoing redevelopment challenges due to aging infrastructure, small and irregular parcel sizes, and suspected environmental contamination from past commercial uses. Adjacent to downtown, the Allen Boulevard corridor has a higher concentration of low income households, immigrant communities, aging commercial centers, , and significant potential for investment. The West Five Employment District, one of the city’s major industrial hubs, includes large parcels with redevelopment potential but faces barriers from past and suspected environmental contamination, especially on underutilized or vacant land.

Together, these target areas represent critical opportunities to address long-standing environmental concerns while positioning the city for economic growth. The project will fund environmental site assessments and planning activities to support brownfield reuse aligned with local priorities including job creation, affordable housing, climate resilience, and community health. The City has already identified over 50 potential brownfield sites across the three areas, including former gas stations, auto repair shops, vacant parcels, aging commercial strip malls, and industrial sites.

This grant will allow the City to conduct both Phase I and Phase II Environmental Site Assessments (ESAs), update its brownfield inventory, prioritize sites with strong redevelopment potential, and advance cleanup and reuse planning. Priority will be given to sites that can catalyze redevelopment in transit-oriented areas, support affordable and mixed-use housing, or expand employment opportunities in alignment with Beaverton’s Comprehensive Plan ..

Beaverton is in the Tualatin River watershed and has areas prone to stormwater challenges and localized flooding. The city is committed to incorporating green infrastructure, climate resilience, and public health considerations into its redevelopment planning. Through robust community engagement and coordination with EPA, DEQ, and local partners, this project will directly support the city’s commitment to accessibility and environmental goals and create a stronger pipeline of redevelopment-ready properties.

The City anticipates this work will not only reduce environmental hazards and improve community health outcomes, but also increase property values, attract private investment, and support long-term economic resilience. The project will run through December 2028, and all activities will align with EPA guidance and Beaverton’s commitment to inclusive and sustainable redevelopment

1.2 Organizational Structure and Responsibilities

The EPA Brownfields Community-Wide Assessment Grant will be managed by Jose Cazares, Economic Development Project Manager for the City of Beaverton. Jose brings years of experience in community and economic development, workforce training, and federal grants administration. He will serve as the primary liaison with EPA Region 10 and Matthew Krause, the assigned EPA Project

Manager. Jose will be responsible for day-to-day project implementation, contractor coordination, regulatory compliance, and submission of all required reports and documentation. He will also lead community engagement activities and site prioritization with local partners.

Mike Williams, Economic Development Manager, will provide senior-level oversight for the project.

Mike has over 25 years of experience in planning, real estate, and public-sector development, and will support coordination across city departments and with external stakeholders. He will also provide guidance on site selection and redevelopment strategy to align the project with the City’s broader economic goals.

The City will procure a Qualified Environmental Professional (QEP) to conduct all environmental assessments. The selected QEP will be responsible for carrying out Phase I and Phase II Environmental Site Assessments (ESAs), preparing reports and findings, contributing to site reuse planning, and ensuring technical accuracy in accordance with EPA and Oregon DEQ standards.

The following City staff and departments will also support the project:

- Debbi Lauchner, Finance Director, will oversee federal grant accounting and ensure compliance with the Single Audit Act and 2 CFR Part 200 requirements.

- Marybeth Summer, Procurement Analyst Finance – Purchasing, will support procurement of contractors and ensure all documentation meets federal guidelines.

- Grace Wong, Attorney Legal Services Assistant, will review the cooperative agreement and work to finalize the agreement.

- Kirsten Agard, from the Beaverton Downtown Association (BDA), will assist with outreach and small business engagement in the downtown and Allen Boulevard areas.

Additional technical and outreach support will be provided by:

- Oregon Department of Environmental Quality (DEQ), with technical assistance from a DEQ project manager for site review and Voluntary Cleanup Program (VCP) coordination.

- Community-based partners, including Centro Cultural, Beaverton Downtown Association, Beaverton Chamber/Impact, MESO and local neighborhood associations, who will assist with multilingual outreach, small business education, and community engagement.

The team will hold regular coordination meetings to track progress, ensure communication across all partners, and align with EPA guidance.

1.3 Project Outputs and Outcomes

The table below outlines the anticipated outputs and outcomes of the project. The City’s Brownfields Project Manager (Jose Cazares) will be responsible for tracking and reporting all outputs and outcomes in quarterly progress reports submitted to EPA, as well as in the Assessment, Cleanup, and Redevelopment Exchange System (ACRES) and other systems as required.

While not all outcomes may be fully realized during the grant term, the City will report measurable progress, including intermediate outcomes such as community engagement, reduction of exposure risks, and funds leveraged for revitalization efforts. These metrics will help inform residents, demonstrate accountability to EPA, and guide potential mid-course adjustments if necessary.

PROPOSED OUTPUTS AND OUTCOMES

Main Task Area Outcomes Outputs

Community

Outreach

Number of people engaged in project with:

• Increased knowledge of brownfield sites in the community

• Increased awareness of the value of brownfields redevelopment

• Increased support for brownfields redevelopment

• Increased knowledge of redevelopment incentives available

• Completed Public Involvement Plan

• Number of meetings held and number of people attending meetings

• Number of property owners willing to participate in program

Site Assessment &

Regulatory Number of acres assessed

• Updated quality assurance project plan

• Updated health and safety plan

• Updated sampling and analysis plan(s)

• Number of completed assessments

• No further action determinations

Cleanup & Reuse

Planning Amount of leveraged funds

• Number of completed cleanup plans

• Number of state and federal assistance agreements realized

• Completed cleanup using leveraged funds

2. PROJECT TASK DESCRIPTIONS

The City of Beaverton will lead all components of this work with support from contracted environmental consultants and technical advisors, and will coordinate closely with the EPA Region 10 Project Manager.

Additional oversight and collaboration will be provided by Oregon DEQ, as needed, particularly during site eligibility reviews and assessment phases. The City has established a cross-departmental team, led by the Economic Development Division, and will work in partnership with community-based organizations and technical experts to ensure that environmental protection priorities and community needs remain central to the project.

Each task described below includes objectives, lead responsibilities, expected deliverables, and projected timelines. EPA cooperative agreement funds will primarily support consultant services, public outreach, technical studies, and assessment-related costs. City staff time and local resources will be leveraged to support outreach, project management, and coordination.

2.1 TASK 1 – PROJECT MANAGEMENT AND REPORTING

This task supports the overall coordination, oversight, and compliance of the grant and will be carried out using EPA cooperative agreement funds. The City of Beaverton will ensure compliance with all administrative and programmatic requirements of the cooperative agreement and will manage the planning and execution of technical activities, community engagement, site selection, assessment, and reporting.

2.1.1 Project Management

Objective:

Ensure successful administration of the grant in accordance with federal requirements, EPA Terms and Conditions, and Beaverton’s internal project goals.

Main Task Area Outcomes Outputs

• Number of reuse plans developed

• Amount of proposed new investment in commercial/industrial buildings and infrastructure

Leverage & Long-

Term Impact

• Increased public and private investment in brownfield sites

• Acres made ready for reuse

• Jobs created or supported through brownfield redevelopment efforts

• Long-term alignment with City’s Economic Development, Housing, and environmental goals

• Leveraged funding for site reuse (e.g., housing, small business space)

• Redevelopment metrics documented and tracked

Lead:

Jose Cazares, Economic Development Project Manager, City of Beaverton

Activities:

• Manage daily implementation of the grant and maintain records per 2 CFR 200 and EPA-specific regulations under 2 CFR Part 1500.

• Coordinate internal and external project teams, contractors, and partners.

• Oversee project schedule and deliverables.

• Track outputs and outcomes using a matrix and ensure regular internal reporting to the Economic Development Manager and Community Development Director.

• Participate in monthly coordination meetings and briefings with EPA Region 10 (Matthew Krause).

• Ensure financial tracking and reimbursement requests are accurate and submitted on time.

Milestones/Deliverables:

• Project Kickoff Meeting (Q1 FY26)

• Monthly internal status reports

• Regular coordination with EPA and ODEQ

• Participation in brownfields regional/national meetings (as applicable)

• Estimated Completion Date: Ongoing throughout grant period

2.1.2 Project Reporting - Periodic

The objective of the project reporting subtask is to ensure compliance with all federal reporting requirements. The project manager will submit all required Quarterly Progress Reports to EPA within 30 days of the close of each federal fiscal quarter (i.e., by January 30, April 30, July 30, and October 30). In addition to quarterly reporting, the project manager will also complete and submit:

• Federal Financial Reports (SF-425) semi-annually

• Site-specific data entries in EPA’s ACRES database within 30 days of each site activity milestone

All reports will comply with terms outlined in the cooperative agreement and EPA’s general grant conditions.

2.1.3 Staff Training/Travel

Training and travel funds will support attendance at the EPA National Brownfields Conference by the project manager and potentially one other core team member. This opportunity will allow staff to learn from peer communities, engage in technical training, and bring best practices back to Beaverton. The City will coordinate with EPA Region 10 to identify other relevant training opportunities during the project period.

2.1.4 Contractor Procurement

The City of Beaverton will procure one or more qualified environmental consulting firms through a competitive Request for Proposals (RFP) process in accordance with 2 CFR Part 200 and 2 CFR Part 1500, and with oversight from the City’s Finance Department. A cross-departmental evaluation team will review and score proposals and recommend a contract award to the Economic Development Manager and the Community Development Director.

The City anticipates selecting one primary environmental consultant to support the majority of environmental tasks. Depending on project needs, subcontractors may be included to assist with technical or community engagement components. The RFP process will be initiated in the first year of the cooperative agreement.

2.1.5 Final Performance Report

At the conclusion of the grant period, the project manager will prepare a comprehensive Final Performance Report summarizing activities and accomplishments. The report will include:

• A summary fact sheet and site-by-site narrative

• “Before and after” visuals documenting assessment activities

• A financial summary of expenditures by site

• Reflections on lessons learned by the City and consultant team

• A catalog of outreach efforts and measurable outcomes

The Final Performance Report will be submitted to EPA Region 10 within 120 days of the grant’s expiration or termination date, currently projected for September 2029

2.2 TASK 2 – COMMUNITY ENGAGEMENT

The City of Beaverton remains committed to meaningful community engagement throughout the implementation of the Brownfields Assessment Grant. This includes ensuring that the public, property owners, and community-based organizations have access to timely information, tools for input, and the opportunity to influence project planning, site selection, and reuse strategies.

The City will continue its longstanding practice of partnering with a diverse network of stakeholders—including neighborhood groups, non-profits, business leaders, and advocacy organizations—to ensure broad community participation. A Community Engagement Team (CET) will be established and coordinated by the project manager with support from an environmental consultant. The CET and the City will implement a Public Involvement Plan (PIP), which will be submitted to EPA for review.

2.2.1 Community Outreach and Involvement

Objective:

Develop and implement an broad community participation outreach and engagement strategy that ensures community voice, builds awareness of brownfield challenges, and encourages collaboration on redevelopment outcomes.

Lead:

Jose Cazares, Economic Development Project Manager, with support from the selected environmental consultant and key community partners.

Subtasks and Activities:

• Public Involvement Plan (PIP):

Within 90 days of grant initiation, a Public Involvement Plan will be developed in collaboration with the environmental consultant. The plan will outline the composition and scope of the CET, outreach strategies, communication channels, and a language access strategy.

• Community Engagement Team (CET):

The CET will be composed of internal City staff and external community stakeholders representing cultural organizations, neighborhood associations, small businesses, and community-focused nonprofits. CET members may be nominated by their respective organizations. The CET will meet regularly to help shape outreach materials, prioritize sites for assessment, and guide the public input process.

• Community-Based Partners:

The City anticipates engaging with the following organizations to amplify public involvement:

o Central Beaverton Neighborhood Association Committee (CBNAC) o Adelante Mujeres and Bienestar o Beaverton Downtown Association (BDA) o Beaverton Chamber of Commerce o Oregon Technology Business Center (OTBC) o Centro Cultural, Centro de Prosperidad, and Portland Community College o Partners in workforce development such as WorkSource Oregon and Micro Enterprise Services of Oregon (MESO)

• Public Meetings:

The City will hold at least three community meetings at key milestones: project launch, mid-project check-in, and prior to final reporting and cleanup planning (if applicable). Meetings will be accessible in terms of location, language, child care, and ADA compliance. Simultaneous interpretation in Spanish and other key languages (as needed) will be provided.

• Community-Centered Engagement:

Outreach materials will be available in multiple languages including English, Spanish, Arabic, Korean, Vietnamese, and Russian. Special efforts will be made to engage community members through listening sessions and culturally specific outreach.

Estimated Milestones:

• PIP Completed – within 90 days of grant award

• CET Established – Q1

• First Public Meeting – Q2

• Midpoint Check-in Meeting – Q4

• Final Public Meeting – Q6 or as needed prior to closeout

2.2.2 Project Updates and Other Public Information

Objective:

Ensure transparency and consistent communication by providing regular project updates and accessible public information via both digital and in-person channels.

Lead:

Jose Cazares and City Communications staff, in coordination with the environmental consultant.

Subtasks and Activities:

• Project Webpage:

A dedicated webpage will house all core project documents, meeting notices, schedules, and translated materials. Key documents will include the workplan, brownfield inventory, prioritization criteria, Phase I/II reports, sampling plans, and cleanup-related documents (e.g., ABCA, if applicable). The webpage will also serve as a platform to collect public comments.

• Fact Sheets and Informational Materials:

The City will prepare and distribute plain-language fact sheets at project launch and near the end of the assessment period. Additional fact sheets will be prepared for key milestones or project changes. These materials will be available online, at public libraries, and through community partners.

• Public Comment Process:

If cleanup planning is included, a 30-day public comment period will be held for review of the draft ABCA and proposed cleanup plan. Comments will be summarized and addressed in the final plan.

Estimated Milestones:

• Website Launch – Q1

• Initial Fact Sheet – Q1

• Final Fact Sheet – Q6

• Cleanup Plan Public Notice (if needed) – Q6

2.3 TASK 3 – SITE INVENTORY AND/OR CHARACTERIZATION

Building on the framework established during the City’s previous EPA Brownfields Assessment Grant, the City of Beaverton will expand and refine its existing inventory of brownfield sites through a transparent and community-informed process. Using a combination of public feedback, property owner outreach, and technical evaluation, the City will prioritize sites for environmental assessment based on redevelopment potential, public health impact, and alignment with community and economic development goals.

As outlined in Task 2 – Community Engagement, this work will be guided by robust community input and aligned with the City’s broader revitalization priorities. The project manager, with support from the selected QEP and in consultation with Oregon DEQ and EPA Region 10, will lead the implementation of this task. Sites will be selected through a formalized prioritization process and verified for eligibility before any assessment work is undertaken.

All assessment activities, including Phase I and Phase II Environmental Site Assessments (ESAs), will be completed in compliance with EPA’s All Appropriate Inquiries (AAI) Rule and applicable federal and state regulations. Assessment results will be documented in the ACRES reporting system and used to inform future cleanup planning, reuse strategies, and community investment.

2.3.1 Candidate Site Identification and Eligibility Determination The City of Beaverton will expand upon its existing brownfield site inventory—originally compiled through the 2013 EPA Assessment Grant and community outreach—to identify and prioritize additional candidate sites under this new Community-Wide Assessment Grant. The City will work closely with its selected environmental consultant and Oregon DEQ to review and supplement existing data sources, including the Environmental Cleanup Site Information (ECSI) and Leaking Underground Storage Tank (LUST) databases, and will integrate input gathered through the current community engagement process.

Properties will be screened through a transparent prioritization framework developed in partnership with the public and guided by the Community Engagement Team (CET). Sites will be evaluated for eligibility under EPA guidelines and reviewed by the Region 10 EPA Project Manager and DEQ prior to any assessment work. The following prioritization criteria will be used to select sites for Phase I and Phase II Environmental Site Assessments:

• The site is vacant, underutilized, or blighted, and meets EPA eligibility requirements for assessment funding;

• The site presents a known or suspected risk to human health or the environment;

• Redevelopment of the site would deliver measurable community benefit, including new jobs, affordable housing, or expanded public infrastructure;

• The property aligns with Beaverton’s adopted land use or economic development plans;

• The property owner is willing to grant site access and actively participate in the brownfield redevelopment process.

The project manager will coordinate directly with the environmental consultant and EPA to ensure all site eligibility documentation is completed and submitted. All eligible sites selected for assessment will be entered into the ACRES database, with regular updates provided in accordance with federal reporting requirements.

2.3.2 Site Characterization – Phase I Assessment

The City of Beaverton anticipates conducting up to ten Phase I Environmental Site Assessments (ESAs) under this cooperative agreement, targeting both hazardous substances and petroleum brownfield sites. Candidate sites will be prioritized based on community input, redevelopment potential, and site conditions, and verified for eligibility with EPA Region 10 and Oregon DEQ prior to assessment.

The selected environmental consultant will lead the implementation of Phase I assessments in accordance with ASTM E1527-21 standards and EPA’s All Appropriate Inquiries Rule. The project manager will coordinate site access, manage scheduling, and ensure all activities comply with relevant federal and state environmental regulations. Information gathered during Phase I assessments will be used to identify and prioritize sites for potential Phase II investigation and cleanup planning.

2.3.4 Site Characterization – Phase II Assessment

The City plans to conduct up to Eight Phase II ESAs using cooperative agreement funds, pending findings from Phase I investigations. The number and scope of Phase II assessments will be refined throughout the project based on site eligibility, community priorities, and budget considerations. Each site selected for further investigation will be approved in advance by EPA Region 10, and work will be conducted by qualified environmental consultants under the oversight of the City’s project manager.

The environmental consultant will prepare site-specific Quality Assurance Project Plans (QAPPs), Health and Safety Plans (HASP), and Sampling and Analysis Plans (SAPs) prior to conducting any fieldwork. These plans will be submitted to EPA for review and concurrence. Phase II assessments will characterize the nature and extent of contamination at eligible brownfield properties and support subsequent reuse and cleanup planning.

2.3.5 ESA and NHPA requirements

All fieldwork and site activities under this cooperative agreement will be performed in compliance with the Endangered Species Act (ESA) and National Historic Preservation Act (NHPA). Prior to sampling or intrusive investigation, the project manager and environmental consultant will work with EPA to gather and submit the necessary information to determine the potential for adverse effects on listed species, sensitive habitats, and historic or cultural resources.

This process may include coordination with the State Historic Preservation Office (SHPO), Oregon DEQ, and consultation with local Tribal Nations, as appropriate. Required documentation will be submitted to the EPA Project Officer for review prior to any fieldwork to ensure timely compliance and avoid project delays.

2.3.6 Quality Assurance Project Plan (QAPP) and Health and Safety Plan

A QAPP will be prepared and submitted to EPA for review and approval before any environmental sampling begins. The environmental consultant will take the lead on developing and submitting QAPPs, with oversight from the project manager. If the City conducts multiple site assessments under a common methodology, a Generic QAPP may be used with accompanying Site-Specific Sampling and Analysis Plans (SAPs) for each location.

An OSHA-compliant Health and Safety Plan (HASP) will also be prepared and followed for all field activities involving site entry, sampling, or other potential exposure. Copies of all approved plans will be provided to EPA Region 10 and maintained on file throughout the grant period.

2.4 TASK 4 – PLANNING

Following the completion of Phase II assessments, the City of Beaverton may undertake cleanup planning activities for select high-priority sites where there is a clear path toward reuse and future cleanup funding. Working with the selected environmental consultant and Oregon DEQ, the City will prepare an Analysis of Brownfields Cleanup Alternatives (ABCA) and other applicable planning documents. These efforts will inform reuse decisions, support future cleanup grant applications, and help property owners move toward site revitalization.

The City will prioritize sites for cleanup planning based on community input, development potential, environmental risk, and property owner readiness. All cleanup planning documents will be reviewed by Oregon DEQ and made available for public comment prior to finalization.

2.4.1 Analysis of Conditions of Project Area/High Priority Sites

For a limited number of sites, an ABCA will be developed following the completion of Phase II ESAs. The ABCA will include:

• A summary of the site and its environmental conditions, including exposure pathways and contaminant sources.

• Cleanup goals and applicable regulatory standards.

• A review of at least two cleanup alternatives evaluated based on effectiveness, implement ability, and cost.

• A recommended cleanup approach that includes any proposed institutional controls, engineering controls, or land use restrictions.

Sustainability principles will be incorporated in the evaluation of alternatives, including consideration of low-emission technologies, renewable energy integration, and habitat protection or restoration. Prior to public release, the draft ABCA will be submitted to Oregon DEQ for review and feedback. A 30-day public comment period will follow, with opportunities for the community to review and respond to the proposed cleanup approach.

2.4.2 Development of Draft Area-Wide Plan

The City of Beaverton will work with its environmental consultant, property owners, and community stakeholders to develop a brownfields area-wide plan that aligns with community goals, local plans, and community oriented redevelopment strategies. The plan will be developed over a 24-month period, beginning after initial site assessments are underway and sufficient data has been gathered.

Timeline & Key Milestones:

o Months 1–6: Launch engagement with community-based organizations and stakeholders to identify community priorities and historic disinvestment patterns within the project area. Initial outreach will include targeted meetings and multilingual surveys.

o Months 6–12: Host interactive workshops to discuss results of site inventory and early assessments; begin developing conceptual reuse scenarios.

o Months 12–18: Draft preliminary area-wide reuse strategies based on environmental data, infrastructure gaps, public health concerns, and market feasibility. These will be reviewed through focus groups and open houses.

o Months 18–24: Finalize the area-wide plan based on community feedback, finalize design concepts for priority sites, and prepare implementation recommendations.

Integration of Assessment Outcomes:

Assessment data from Phase I and Phase II ESAs, as well as RBM surveys, will directly inform the development of realistic reuse strategies. Sites found to have minimal contamination may be prioritized for near-term redevelopment opportunities, while sites requiring further cleanup will be addressed in reuse strategies that align with the City’s longer-term revitalization goals.

Environmental conditions such as soil or groundwater contamination, and health or safety risks identified during assessments, will influence both the feasibility and the design of future land uses. Additionally, assessment findings will be cross-referenced with economic data and infrastructure assessments to ensure that reuse plans are both environmentally and financially viable.

The final plan will recommend specific land uses for key brownfield sites and include actionable steps, such as zoning changes, infrastructure improvements, and funding strategies, to catalyze redevelopment and support community-wide outcomes for surrounding communities.

2.4.3 Finalizing Area-Wide Plan

The city will finalize the area-wide plan by incorporating community feedback, refining reuse strategies, and identifying specific next steps toward implementation. Following the release of the draft plan (anticipated in Months 24–36), the city and its QEP will host at least one public meeting to gather input and present recommended reuse strategies for catalyst and priority brownfield sites. The city will ensure that feedback from community members, partners, and agencies is documented and used to finalize the plan:

• Finalize the area-wide plan based on stakeholder and partner feedback.

• Community events will be held to mark the completion of the plan and begin the transition to implementation.

• Conduct walking tours or site events to showcase redevelopment opportunities.

• Post the final plan on the City’s website, make printed copies available at public locations, and hold an informational session.

• Identify next steps with community partners and assign lead responsibilities for action items, ensuring continuity after the cooperative agreement ends.

This approach ensures a community-driven, actionable plan that guides redevelopment and sustained investment in the project area.

2.4.4 Site-Specific Reuse Planning

The City will work with consultants, community members, and property owners to develop reuse plans for priority brownfield sites. These efforts will identify realistic reuse options based on market conditions and public input, outline improvements needed to support assessment, cleanup, and redevelopment, and recommend design strategies that address environmental concerns such as air and water quality and waste reduction. Plans will incorporate green and resilient design approaches that mitigate environmental risks, include conceptual site plans and renderings, and integrate sustainability and health goals. Public health data and strategies to avoid displacement of existing residents or businesses will also be considered. These planning efforts are anticipated between Months 18–36, as shown in the project schedule.

2.4.5 Site-Specific Cleanup Planning

For select sites, the City will develop ABCAs in accordance with EPA guidance and Oregon DEQ expectations. Each ABCA will include a site description, known contamination, exposure pathways, cleanup standards, and an evaluation of at least two remedial alternatives based on effectiveness, implement ability, and cost. The recommended cleanup approach will support the anticipated reuse and incorporate climate-smart practices. Cleanup alternatives will be reviewed using EPA’s ABCA Climate Checklist to evaluate risks such as flooding, extreme heat, and other changing climate conditions. The ABCA will be reviewed by Oregon DEQ prior to being released for a 30-day public comment period.

2.4.6 Final Site-specific Cleanup Plan and Remedial Design

Following the public comment period on the draft Analysis of Brownfields Cleanup Alternatives (ABCA), the City of Beaverton will finalize the cleanup plan by documenting all significant community comments and explaining how they were addressed—such as any modifications made to the proposed cleanup approach. The Final Cleanup Plan will clearly specify the selected remedial strategy, the cleanup standards to be achieved, and any institutional, land use, or engineering controls required for implementation. This plan will be submitted to the Oregon Department of Environmental Quality (DEQ) under the State’s Voluntary Cleanup Program for review and concurrence. Where eligible, EPA cooperative agreement funds will be used to support the development of this plan, including procurement of consultants or contractors for remedial design, permitting, and oversight. Final cleanup planning will occur between Months 36–48, following ABCA public review.

3. SCHEDULE AND DELIVERABLES

DUE DATE ITEM Send to:

EPA PM STATE EPA

GRANTS

EPA

FINANCE

Months 1-3 EPA enters cooperative agreement (CA) record into

ACRES

X

Month 1-3 Memorandum of Agreement (MOA) for Assessment Coalitions (must be in place prior to expenditure and drawdown of funds awarded)

X

Months 3-6 Project Webpage Established/Project Fact sheet -project starting

X

Months 3-6 Community Involvement Plan as applicable (updated as needed throughout period of performance)

X

Months 3-6 Community Meeting – Kick off X X

Months 3-6 Solicitation for hiring QEP X

Months 6-12 Inventory developed & Site Selection Criteria set

X

Month 6 Top sites selected X X

Ongoing - At least 30 days before assessment is scheduled to begin

Site eligibility requested & confirmed (for petroleum include State)

X X

Before fieldwork begins

• Quality Assurance Project Plan (QAPP)/Sampling & Analysis Plan (SAP)

• Health and Safety Plan

X

Before field work begins

Endangered Species Act (ESA) & National Historic Preservation Act (NHPA) Letters

X

Ongoing Site Assessments Begin

Ongoing Phase I and II Reports submitted.

AAI Checklists required w/ Phase I

X X

DUE DATE ITEM Send to:

EPA PM STATE EPA

GRANTS

EPA

FINANCE

Ongoing ACRES Property Profile Forms completed/updated for site-specific work.

(see Programmatic Terms & Conditions for requirements)

X

Each Federal Fiscal Quarter -

Oct-Dec; Jan-Mar;

Apr-Jun; Jul-Sept

Quarterly Progress Reports (QPRs) Due Jan 30, Apr 30, July 30, Oct 30

(see Programmatic Terms & Conditions for requirements)

X

Annual submission

– The EPA is suspending recipient reporting requirements under 40 CFR

33.502 pursuant to a class exception issued on March 17, 2025. The class exception was authorized pursuant to the authority in 2 CFR, Section 1500.4(b)

DBE Report (MBE/WBE) (DBE = Disadvantaged Business Enterprises) - Reports submitted annually by October 30th of each year.

Final forms submitted within 120 days of the end of the period of performance.

For forms & more information, visit:

https://www.epa.gov/resources-small-businesses

X (copy) X

As Needed Requests for Reimbursement – see Administrative Terms and Conditions

X

Month 36 Fact Sheet - Assessment results X X (copy)

Annually & at End of Agreement

Final Federal Financial Report (FFR) (SF425) & Final Drawdown

Reports must be submitted annually within 90 days after end of reporting period (120 days after end of project period for closeout).

For forms & more information, visit:

https://www.epa.gov/grants/epa-grantee-forms

X (copy) X (copy) X

Months 48 – 52 Closeout: Final Performance Report with Summary Fact Sheet, Photos, and Lessons Learned

X https://www.ecfr.gov/current/title-2/subtitle-B/chapter-XV/part-1500/subpart-B/section-1500.4 https://www.ecfr.gov/current/title-2/subtitle-B/chapter-XV/part-1500/subpart-B/section-1500.4 https://www.epa.gov/resources-small-businesses https://www.epa.gov/resources-small-businesses https://www.epa.gov/grants/epa-grantee-forms

DUE DATE ITEM Send to:

EPA PM STATE EPA

GRANTS

EPA

FINANCE

Continue with list as necessary, ensuring all project-related milestones, activities and accomplishments are included. Note that “Month” due dates above are for guidance only.

4. BUDGET

4.1 Budget Table

Brownfields Assessment

Project Budget Table

Budget

Category

Task 1

Project Management

& Reporting

Task 2

Community Engagement

Task 3

Site Inventory

Characterization

Task 4

Planning

Budget Category Totals

Personnel $8,400 $8,640 $2,400 $3,600 $23,040

Fringe Benefits $5,600 $5,760 $1,600 $2,400 $15,360

Travel $5,000 $0 $0 $0 $5,000

Equipment $1,200 $0 $0 $0 $1,200

Supplies $0 $0 $0 $0 $0

Contractual $20,400 $23,240 $288,600 $105,400 $437,640

Other $0 $0 $8,000 $4,000 $12,000

Total Direct Costs

$40,600 $37,640 $300,600 $115,400 $494,240

Indirect Costs $2,100 $2,160 $600 $900 $5,760

Task Totals $42,700 $39,800 $301,200 $116,300 $500,000

✓ Travel to brownfields-related training conferences is an acceptable use of these grant funds. Conference registration fees should be included under the “Other” budget category.

✓ EPA defines equipment as items that cost $10,000 or more with a useful life of more than one year. Items costing less than $10,000 are considered supplies. Generally, equipment is not required for Brownfield Grants.

✓ Administrative costs (direct and/or indirect) for the Assessment Grant applicant itself cannot exceed 5% of the total

EPA-requested funds. See FY2025 Frequently Asked Questions for EPA Brownfields Multipurpose, Assessment, RLF, and Cleanup (MARC) Grants, Section O. Administrative Costs - https://www.epa.gov/brownfields/frequently-asked-questions-about-multipurpose-assessment-rlf-and-cleanup-grants https://www.epa.gov/brownfields/frequently-asked-questions-about-multipurpose-assessment-rlf-and-cleanup-grants https://www.epa.gov/brownfields/frequently-asked-questions-about-multipurpose-assessment-rlf-and-cleanup-grants https://www.epa.gov/brownfields/frequently-asked-questions-about-multipurpose-assessment-rlf-and-cleanup-grants https://www.epa.gov/brownfields/frequently-asked-questions-about-multipurpose-assessment-rlf-and-cleanup-grants

4.2 Budget Narrative

The total EPA-funded budget for this project is $500,000, supporting community-wide brownfield assessment activities in Beaverton. The project will leverage existing City staff capacity and additional resources from local, state, and regional partners to stretch the impact of EPA dollars. Contractual costs, which include hiring qualified environmental professionals (QEPs) for assessment, planning, and community engagement tasks, represent 87.5% of the total budget—or $437,640.

Personnel and fringe benefits account for $38,400, or 7.7% of the total grant budget. Personnel costs are based on an hourly rate of $80 (including $48/hour for wages and $32/hour for fringe). Fringe benefits represent approximately 40% of base wages and include medical and dental insurance, PERS contributions, paid leave, and other standard benefits provided to City staff.

Travel is budgeted at $5,000, or 1%, to support City staff attendance at two national and two regional brownfields training conferences, including airfare, lodging, meals, and registration fees. Equipment is budgeted at $1,200 (0.2%) for potential small-scale IT or field equipment purchases.

Summary of Contractual Assessment Work:

• 10 Phase I ESAs at approximately $5,440 per assessment = $54,400

• 8 Phase II ESAs at approximately $23,962 per assessment = $191,700

• 5 Radon/Building Material Surveys at approximately $8,500 each = $42,500

• Total proposed assessment work: 10 Phase I + 8 Phase II + 5 RBM = $288,600

In addition, cleanup and reuse planning will include two remedial action plans, two site-specific reuse concepts, and one area-wide plan. These deliverables, prepared by the QEP and City staff, are estimated at $105,400 in contractual costs under Task 4.

Other costs include $12,000 for Oregon DEQ Voluntary Cleanup Program (VCP) oversight activities, which are essential for ensuring state alignment with EPA-led assessment and planning work.

This budget structure ensures the majority of funds are spent directly on technical work, while still supporting meaningful community engagement, project oversight, and compliance with EPA administrative and reporting requirements.

Personnel: Project cost estimates are provided by task below. City personnel costs are based on an average rate of $80/hour ($48 personnel, $32 fringe). QEP costs are based on an average labor rate of $170/hour.

Task Description

Rate

Hour

Total

Task 1 - Project Management & Reporting $48 175 $8,400

Task 2– Public Involvement $48 180 $8,640

Task 3 – Site Inventory & Characterization $48 50 $2,400

Task 4 – Cleanup Planning $48 75 $3,600

Total Personnel 480 $23,040.00

Fringe Benefits:

Task Description

Rate

Hour

Total

Task 1 - Project Management & Reporting $32 175 $5,600

Task 2– Public Involvement $32 180 $5,760

Task 3 – Site Inventory & Characterization $32 50 $1,600

Task 4 – Cleanup Planning $32 75 $2,400

Total Personnel $15,360.00

Travel: $5,000 for City staff travel to two national and two regional brownfield conferences (National [2]: $1,000 airfare + $1,600 lodging + $800 meals = $3,400) (Regional [2]: $400 mileage + $800 lodging + $400 meals = $1,600)

Task Description Total

Task 1 - Project Management & Reporting $5,000

Task 2– Public Involvement $0

Task 3 – Site Inventory & Characterization $0

Task 4 – Cleanup Planning $0

Total Personnel $5,000

Equipment:

Beaverton is not planning to use this grant award for the purchase of equipment.

Supplies:

Beaverton is not planning to use this grant award for the purchase of equipment.

Contractual:

For additional narrative to support contractual costs, please see Section 4.2.1 Combined Budget Narrative by Task.

- QEP: $20,400 (120 hours at $170) to support City in programmatic management

- QEP: $23,240 (136.7 hours at $170) to support City in community engagement

- QEP: $288,600 (10 x $5,440 [32 hours at $170] for 10 Phase I ESAs; 8 x $23,962.50 [84 hours at

$170; $1,250 for private utility locate; $4,500 for drilling; $3,932.50 for lab testing] for 8 Phase II ESAs; 5 x $8,500 (40 hours at $170 and $1,700 for lab testing) for 5 RBM Surveys

- QEP: $105,400 (2 x $8,500 [50 hours at $170] for 2 remedial plans; 2 x $10,200 [60 hours at $170] for 2 site-specific reuse plans; $68,000 [400 hours at $170] for 1 area-wide plan)

Task Description Total

Task 1 - Project Management & Reporting $20,400

Task 2– Public Involvement $23,240

Task 3 – Site Inventory & Characterization $288,600

Task 4 – Cleanup Planning $105,400

Total Personnel $437,640

Other- State Oversight:

For additional narrative to support State Oversight costs, please see Section 4.2.1 Combined Budget Narrative by Task.

- Other: $8,000 for DEQ VCP Fees (40 hours at $200)

- Other: $4,000 for DEQ VCP Fees (20 hours at $200)

Task 1 - Project Management & Reporting $0

Task 2– Public Involvement $0

Task 3 – Site Inventory & Characterization $8,000

Task 4 – Cleanup Planning $4,000

Total Personnel $12,000

Other- Workshop Registration Fees:

For additional narrative to support Workshop Registration costs, please see Section 4.2 Combined Budget Narrative by Task.

- Other (Conference Fees): 4 conferences x $300 ea. = $1,200

Task 1 - Project Management & Reporting $1,200

Task 2– Public Involvement $0

Task 3 – Site Inventory & Characterization $0

Task 4 – Cleanup Planning $0

Total Personnel $1,200

Total Cooperative Agreement Budget $500,000

Addendum Assessment Target Area Map

Appendix 1 Resources and Guidance

Budget Development and Procurement

Brownfields Programmatic Requirements

Example Budget Table and Narrative

Resources and Guidance

EPA Grants https://www.epa.gov/grants

EPA Grant Forms

EPA Grant Webinars https://www.epa.gov/grants/epa-grants-webinars

Subscribe to EPA Grants Update Listserv https://www.epa.gov/grants/forms/subscribe-epa-grants-update-listserv

Budget Development Interim General Budget Development Guidance for Applicants and Recipients of EPA Financial Assistance -https://www.epa.gov/sites/default/files/2019-05/documents/applicant-budget-development-guidance.pdf

Office of Grants and Debarment (OGD) Guidance on Selected Items of Cost for Recipients https://www.epa.gov/sites/default/files/2018- 05/documents/recipient_guidance_selected_items_of_cost_final.pdf

EPA Guidance on Participant Support Costs - https://www.epa.gov/sites/default/files/2020-11/documents/epa-guidance-on-participant-support-costs.pdf

Procurement and Subawards EPA Best Practice Guide for Procuring Services, Supplies, and Equipment Under EPA Assistance Agreements -https://www.epa.gov/sites/default/files/2021-03/documents/best-practice-guide-for-procuring-services-supplies-equipment.pdf

Brownfields Grants: Guidance on Competitively Procuring a Contractor -https://www.epa.gov/system/files/documents/2023- 04/BF%20Guidance%20on%20Competitively%20Procuring%20a%20Contractor%204-25-23-508compliant.pdf

EPA Grant General Terms & Conditions - https://www.epa.gov/grants/grant-terms-and-conditions

EPA SubAward Policy - https://www.epa.gov/grants/grants-policy-issuance-gpi-16-01-epa-subaward-policy-epa-assistance-agreement-recipients

EPA Brownfield Programmatic Requirements

Multipurpose, Assessment, RLF, and Cleanup MARC Grant Application Resources https://www.epa.gov/brownfields/marc-grant-application-resources

Fiscal Year 2025 Frequently Asked Questions for Brownfield Multipurpose, Assessment, RLF, and Cleanup (MARC) Grants - https://www.epa.gov/brownfields/frequently-asked-questions-about-multipurpose-assessment-rlf-and-cleanup-grants

EPA Brownfield Grant Programmatic Requirements https://www.epa.gov/brownfields/programmatic-requirements-brownfield-grants

Fiscal Year 2025 Guidelines for Brownfield Cleanup Grants https://www.epa.gov/system/files/documents/2024-10/24-11.pdf https://www.epa.gov/grants https://www.epa.gov/grants/epa-grantee-forms https://www.epa.gov/grants/epa-grants-webinars https://www.epa.gov/grants/epa-grants-webinars https://www.epa.gov/sites/default/files/2019-05/documents/applicant-budget-development-guidance.pdf https://www.epa.gov/sites/default/files/2018-05/documents/recipient_guidance_selected_items_of_cost_final.pdf https://www.epa.gov/sites/default/files/2018-05/documents/recipient_guidance_selected_items_of_cost_final.pdf https://www.epa.gov/sites/default/files/2020-11/documents/epa-guidance-on-participant-support-costs.pdf https://www.epa.gov/sites/default/files/2020-11/documents/epa-guidance-on-participant-support-costs.pdf https://www.epa.gov/sites/default/files/2021-03/documents/best-practice-guide-for-procuring-services-supplies-equipment.pdf https://www.epa.gov/sites/default/files/2021-03/documents/best-practice-guide-for-procuring-services-supplies-equipment.pdf https://www.epa.gov/system/files/documents/2023-04/BF%20Guidance%20on%20Competitively%20Procuring%20a%20Contractor%204-25-23-508compliant.pdf https://www.epa.gov/system/files/documents/2023-04/BF%20Guidance%20on%20Competitively%20Procuring%20a%20Contractor%204-25-23-508compliant.pdf https://www.epa.gov/grants/grant-terms-and-conditions https://www.epa.gov/grants/grants-policy-issuance-gpi-16-01-epa-subaward-policy-epa-assistance-agreement-recipients https://www.epa.gov/grants/grants-policy-issuance-gpi-16-01-epa-subaward-policy-epa-assistance-agreement-recipients https://www.epa.gov/brownfields/marc-grant-application-resources https://www.epa.gov/brownfields/frequently-asked-questions-about-multipurpose-assessment-rlf-and-cleanup-grants https://www.epa.gov/brownfields/frequently-asked-questions-about-multipurpose-assessment-rlf-and-cleanup-grants https://www.epa.gov/brownfields/programmatic-requirements-brownfield-grants https://www.epa.gov/system/files/documents/2024-10/24-11.pdf