FY20242025 Administration and Izzo Mariucci Door Sections RFP.pdf

Iron Mountain Public Schools Request for Proposal - School Safety Grant Projects

The Iron Mountain Public Schools District will receive sealed Request for Proposal (RFP) Packets until April 1st, 2025 at 2:00 PM CDT for the following facilities:

Administration Building and Izzo-Mariucci Athletic Center 217 Izzo-Mariucci Way Iron Mountain, MI 49801

The Request for Proposal includes several sections within each building. Vendors may elect to bid on a minimum of one project section to a maximum of all of the project sections. Vendors will be selected individually for each individual section.

The Proposals (also referred to as “Bids”) shall either be sent via mail or hand delivered. Bids received via fax or email will be considered to be invalid. Bids received after April 1st, 2025 at 2:00 PM CDT will be considered to be invalid.

To submit via mail or hand delivery, send the completed bid forms and related documents to:

Iron Mountain Public Schools ATTN: School Safety Grant Evaluation 217 Izzo Mariucci Way Iron Mountain, MI 49801

Unsealing and Evaluation of Bids Sealed bids will be opened on April 1st, 2025 at 3:00 PM CDT by the Board of Education’s Designee and in the presence of at least one (1) witness. The opening will be done in the Iron Mountain Public Schools Central Office, located at 217 Izzo Mariucci Way, Iron Mountain, MI 49801.

Consideration of the proposals will be given to, as defined in Board Policy 3301 Subsection C.3.b:

● The District’s experience with the bidder;

● Others’ experience with the bidder;

● The bidder’s history of satisfactory performance or questionable litigation, protests, or disputes;

● The bidder’s capitalization and solvency;

● The length of time the bidder has been engaged in its business;

● The recommendation of the District’s professional consultants; and

● Any other factor consistently and lawfully applied, which include:

○ The overall price of the item(s) and services supplied;

○ The quality of the item(s) and services to be supplied;

○ Its conformity with specifications;

○ Suitability to the requirements of the school;

○ Delivery terms;

○ Past performance of the vendor;

○ The District will give a 10% preference to a bidder that is a Michigan-based business as defined by MCL 18.1268;

○ The District will give a preference to goods or services manufactured or provided by

Michigan businesses owned and operated by veterans if competitively priced and of comparable quality; and

○ The District will not purchase foreign goods or services if American goods or services are available, competitively priced, and of comparable quality.

Loss and/or Damage Security As defined by The Revised School Code Act 451 of 1976 Section 380.1267, the school board shall require the winning bidder to file with the school board security in an amount not less than 1/20 of the amount of the bid conditioned to secure the school district from loss or damage by reason of the withdrawal of the bid or by the failure of the bidder to enter a contract for performance, if the bid is accepted by the school board.

Questions about the RFP If a vendor has a question about the RFP, they may email rfp@imschools.org. Emailed questions are preferred.

Vendors may also call the Administration Office at (906) 779-2600.

Overall Project Description The Iron Mountain Public Schools District (referred to as IMPS) is looking to upgrade its security equipment throughout the school district. These upgrades will be paid for in part by a security grant.

IMPS is seeking proposals for one building which have security equipment components in need of repair or replacement. The Project Sections portion of this RFP contains the projects being included in this RFP.

Component Requirements The following components must meet the minimum requirements in order to be considered eligible for this RFP.

Doors/Doorways and Related Components

● Exterior doors must be constructed of high-strength steel or aluminum alloy.

● Replacement doors and frames must meet or exceed ASTM E2395-18, F476-14, F3038-14; AAMA

1304-18; or similar standards.

mailto:rfp@imschools.org

Replacement Windows and Sidelights Replacement windows and sidelights in doors/doorways must meet the following standards:

● Glazing must be security-grade, composed of shatter-resistant material (e.g. laminated glass or similar synthetic material), and designed to meet or exceed ASTM F588-17, F1233-08, E2395-18, or similar standards; or include window film as indicated below.

● Framing, connections, and supporting structural elements must be in such a manner as to resist separation from glazing and designed to meet or exceed ASTM F588-17, F1233-08, E2395-18, or similar standards.

● Window film must be shatter-resistant and designed for safety/security applications and meet or exceed ANSI Z97.1-2015, EN 356, EN 12600, UL 972, ULC 332, or similar standards.

● Window film must be installed in such a manner as to resist separation from framing through the use of high-strength adhesive caulking or other attachment system, which must meet or exceed ASTM C1564 or similar standards. The resulting glazing system must meet or exceed ASTM F1233-08, E2395-18, or similar standards.

● Perforated window film/vinyl is not permissible.

Exterior Door Locks

● Replacement door locks must be commercial-grade, ANSI/BHMA Grade 1 certified.

Panic Bars

● Panic bars should utilize flush push bar hardware to prevent chaining doors closed.

Iron Mountain Public Schools Component Requirements The following components have additional requirements necessary to be valid for the consideration of Iron Mountain Public Schools.

Doors/Doorways and Related Components

● Door closers shall be adjustable to ensure that the door can be adjusted to close in all weather conditions.

● Door closers shall have an adequate backcheck to prevent damage to the door, frame, hardware, and/or wall.

● Electric door strikes and electric door handles must be compatible with the existing door access readers.

Approval of Funding and Start of Contracts Iron Mountain Public Schools will not enter into a signed contract with vendors in regards to this Request For Proposal (RFP) until the Iron Mountain Public Schools Board of Education issues their approval for the intended contract.

Project Sections This portion of the document contains the assorted projects being considered for the RFP. Vendors may select a minimum of one project section to bid on, up to a maximum of all of the project sections to bid on. Vendors will be selected per each section. Example - a vendor may have bid on all of the sections, but that vendor may only be selected for one section.

Administration Building and Izzo/Mariucci Athletic Center

Project Section 1 - Administration Building Izzo-Mariucci Way (A Street) Entrance Secure Vestibule Iron Mountain Public Schools seeks a proposal to perform the following replacement work for the selected exterior doorway in order to improve security at the Administration Building and Izzo/Mariucci Athletic Center.

The Izzo-Mariucci Way (A Street) entrance will become a secure vestibule as opposed to just the secure exterior doorway as it is constructed now:

Interior Door Information

● Interior existing door information

○ The existing door frame is approximately 13’ 4” (160 inches) wide and 197 inches high. The frame is constructed from steel and glass.

○ The existing doors are approximately 36 inches wide and 85 inches tall. The doors are constructed out of wood. The existing doors are not lockable. There are no panic bars or locks on these doors.

● Interior new door information

○ The new door frame will be the same overall size as the old door frame. The door frame will have either conduit or some other cable channel so that the electric strike and card reader wiring can be routed to the left side frame.

■ There will need to be either two plates or junction boxes so that the wire can be worked on in the future.

○ The new doors will be at least 3 feet and 4 inches ( 40 inches) wide and 7 feet (84 inches) tall.

○ The left side door will open to the left.

○ The right side door will have an electric strike and keyway lock. It will open to the right.

■ The electric strike shall be installed in failed secure mode. By doing so, if there is a power outage, the building will remain locked.

○ The right side doorway will have a Schlage RC11 installed on the frame to the left of the right side door. The frame shall be wide enough to accommodate the size of the Schlage RC11. The physical dimensions of the reader are: 5.94" x 1.77" x 1.0". Preferably, the frame will be 2” wide or larger.

■ Holes to attach and wire the RC11 reader shall be provided.

● The distance between the mounting screw holes is 4 and 3/32 inches (101.6 mm).

● A 1 and ⅛ inch (28.585 mm) hole will be drilled into the frame. The center of this hole will be 2 and 14/32 inches from the top mounting screw hole.

● The mounting diagram is available online at this website:

https://commercial.schlage.com/content/dam/allegion-us-2/web-files/schlage/tech nical-documents/Schlage_Reader_Controller_User_Guide_013562.pdf

○ The door hardware will consist of:

■ Door closers; the door closers must be ordered with the appropriate handedness of the door.

■ Panic bars; the panic bars must be ordered with the appropriate handedness of the door.

■ Appropriately sized saddle threshold.

■ Door sweeps.

■ The door lock shall be keyed to open with the existing school district’s master key system. The keyway is a Schlage S123.

Project Section 2 - Administration Building’s Gym Entrance Iron Mountain Public Schools seeks a proposal to perform the following replacement work for the selected interior doorway in order to improve security at the Administration Building and Izzo/Mariucci Athletic Center.

Gym Interior Door Entry Information

● The doors to the gym entry require replacement of the doors, door frame, and door components.

○ Doors shall be fire-rated.

○ There shall be three doors. The right side opens to the right, the middle door opens to the right, and the left door opens to the left.

■ The right door will have a lock on it. The door lock shall be keyed to open with the existing school district’s master key system. The keyway is a Schlage S123.

○ The door closers must be ordered with the appropriate handedness of the doors.

○ The door frame will be constructed from steel and primed for paint.

■ An electric strike will be installed on the right door frame.

■ The school district will have a card reader surface mounted to the concrete to the right of the door frame.

○ Panic bars must be ordered with the appropriate handedness of the door.

○ Appropriately sized thresholds. There appears to be a significant height difference between the flooring of the gym and the flooring of the hallway.

Project Section 3 - Administration Building’s Hallway Door Replacement All doors will have the same wood laminate for consistency. All doors shall be fire rated.

● The following doors and doorframes require replacement. All doors will require new hardware and handles.

○ Band Room

■ The band room will have an access card reader installed on the door frame.

■ An electric strike for the band room door will also need to be installed.

■ This door shall be keyed to the school district’s Schlage S123 keyway system.

○ Janitor’s Closet

■ This door shall be keyed to the school district’s Schlage S123 keyway system.

● The following doors require replacement. All doors will require new hardware and handles.

○ Superintendent’s office exit door (this door leads to the Izzo-Mariucci Way {A street} vestibule).

■ This door shall be keyed to the school district’s Schlage S123 keyway system.

○ Boy’s locker room door (this door leads to the Izzo-Mariucci Way {A Street} vestibule).

https://commercial.schlage.com/content/dam/allegion-us-2/web-files/schlage/technical-documents/Schlage_Reader_Controller_User_Guide_013562.pdf https://commercial.schlage.com/content/dam/allegion-us-2/web-files/schlage/technical-documents/Schlage_Reader_Controller_User_Guide_013562.pdf

■ An access card reader for the boy’s locker room door shall be installed on either the concrete wall next to the door frame or directly on the door frame itself.

■ An electric strike for the boy’s locker room door will also need to be installed.

■ This door shall be keyed to the school district’s Schlage S123 keyway system.

○ Boy’s bathroom door.

○ Girl’s locker room door.

■ An access card reader for the girl’s locker room door shall be installed on either the concrete wall next to the door frame or directly on the door frame itself.

■ An electric strike for the girl’s locker room door will also need to be installed.

■ This door shall be keyed to the school district’s Schlage S123 keyway system.

○ Girl’s bathroom door.

○ Superintendent’s office main entry door (this door connects the executive secretary’s area to the

Administration Building’s hallway).

■ An access card reader for the superintendent’s office main entry door shall be installed on either the concrete wall next to the door frame or directly on the door frame itself.

■ An electric strike for the superintendent’s office main entry door will also need to be installed.

Vendor Bid Forms The following forms are required for proposal consideration:

● The bid form cover letter.

● The bid form(s) for which you/your company is offering a proposal.

● Attachment A - Familial Disclosure Form

● Attachment B - Iran Economics Sanctions Act Certification

● Attachment C - Insurance Coverage

Note - Each building has the bid form on a separate page.

Note - Each bid form has a contingency costs section.

Bid Form Cover Letter (1 Page) TO: Iron Mountain Public Schools Hereinafter called “Owner”

PROJECT: School Safety Grant Projects

Iron Mountain, MI

DATE: _______________________________________________________

SUBMITTED BY:

(Hereinafter called “Bidder”)

(Contact Person)

(Full address)

(Telephone #)

(FAX # or email address)

BASE BID

Having examined the place of work and all matters referred to in the instructions to bidders and specifications we the undersigned, hereby offer to enter into contract to perform the work for the following projects and for the project lump sum prices (in lawful money of the United States of America {Bidder include both written and numerical format}) of:

Vendor Name

Building Name Project Name Written Dollar Lump Sum Amount for Project

Numerical Dollar Lump Sum Amount for Project

Administration Building and Izzo/Mariucci Athletic Center

Project Section 1 - Izzo-Mariucci Way (A Street) Entrance Secure Vestibule

Administration Building and Izzo/Mariucci Athletic Center

Project Section 2 - Administration Building’s Gym Entrance

Administration Building and Izzo/Mariucci Athletic Center

Project Section 3 - Administration Building’s Hallway Doors

Administration Building and Izzo/Mariucci Athletic Center Bid Forms

Izzo/ Mariucci Athletic Center - Project Section 1 - Izzo/Mariucci Way (A Street) Entrance Secure Vestibule

Izzo-Mariucci Way (A Street) Entrance Secure Vestibule

Interior Door Frame and Glass (if doors are included with the frame, please note below). Include total frame size and sizes of the metal frames. Include frame material (e.g. aluminum with glass).

Component: ______________________________________

Izzo-Mariucci Way (A Street) Entrance Secure Vestibule

Interior doors (minimum 40 inches wide and 84 inches tall).

Include dimensions, door material (e.g. aluminum with tempered glass), width of door framing, and type of hinge.

Izzo-Mariucci Way (A Street) Entrance Secure Vestibule

Two (2) door closers. Please note that one door opens to the left and the other to the right.

Izzo-Mariucci Way (A Street) Entrance Secure Vestibule

Two (2) panic bars. Please note that one door opens to the left and the other to the right. The right side door will have a keyway.

Izzo-Mariucci Way (A Street) Entrance Secure Vestibule

One (1) keyway lock. Must fit Schlage S123.

Component: ______________________________________

Izzo-Mariucci Way (A Street) Entrance Secure Vestibule

One (1) electric strike. Note that the electric strike will be installed on the right side door.

Izzo-Mariucci Way (A Street) Entrance Secure Vestibule

Two (2) saddle thresholds for each doorway. Please indicate sizing below.

Izzo-Mariucci Way (A Street) Entrance Secure

Two (2) door sweeps. Please indicate the type below.

(A Street) Entrance Secure Vestibule

Labor to remove the old exterior components and install the replacement components.

Izzo-Mariucci Way (A Street) Entrance Secure

Cost for disposal of the exterior doorway components.

(A Street) Entrance Secure Vestibule

Contingency Costs, if needed.

Explain reason for contingency costs:

Administration Building - Project Section 2 - Administration Building’s Gym Entrance

Administration Building’s Gym Entrance

Interior Door Frame (if doors are included with the frame, please note below). Include total frame size and sizes of the metal frames. Include frame material (e.g. steel).

Administration Building’s Gym Entrance

Interior doors. Include dimensions, door material (e.g.

aluminum with tempered glass), width of door framing, and type of hinge.

Administration Building’s Gym Entrance

Three (3) door closers. Please note that two doors open to the right and the other to the left.

Administration Building’s Gym Entrance

Three (3) panic bars. Please note that two doors open to the right and the other to the left. The right side door will have a keyway.

Administration Building’s Gym Entrance

One (1) keyway lock. Must fit Schlage S123.

Component: ______________________________________

Administration Building’s Gym Entrance

One (1) electric strike. Note that the electric strike will be installed on the right side door.

Building’s Gym

Threshold for each doorway. Please indicate sizing below.

Entrance

Administration Building’s Gym

Two (2) door sweeps. Please indicate the type below.

Administration Building’s Gym Entrance

Labor to remove the old exterior components and install the replacement components.

Administration Building’s Gym

Cost for disposal of the exterior doorway components.

Building’s Gym Entrance

Contingency Costs, if needed.

Explain reason for contingency costs:

Administration Building - Project Section 3 - Administration Building’s Hallway Door Replacement

Building’s Hallway Door Replacement

Interior Door Frame for Band Room and Janitor’s closet (if doors are included with the frame, please note below).

Include total frame size and sizes of the metal frames.

Include frame material (e.g. steel).

Administration Building’s Hallway Door Replacement

Interior Doors for:

● Superintendent’s office exit door

● Boy’s locker room

● Boy’s bathroom

● Girl’s locker room

● Girl’s bathroom

● Superintendent’s office main entry

● Band Room

● Janitor’s Closet

Administration Building’s Hallway Door Replacement

Door locks and handles for:

● Superintendent’s office exit door

● Boy’s locker room

● Girl’s locker room

● Superintendent’s office main entry

● Band Room

● Janitor’s Closet

Door locks must be compatible with the school district’s Schlage S123 keyway master system.

Administration Building’s Hallway Door Replacement

Electric strikes for:

● Superintendent’s office exit door

● Boy’s locker room

● Girl’s locker room

● Superintendent’s office main entry

● Band Room

Administration Building’s Hallway Door Replacement

Door closers for:

● Superintendent’s office exit door

● Boy’s locker room

● Boy’s bathroom

● Girl’s locker room

● Girl’s bathroom

● Superintendent’s office main entry

● Band Room

● Janitor’s Closet

Attachment A - Familial Disclosure Form

AFFIDAVIT OF BIDDER

AFFIDAVIT OF (insert name of affiant)

STATE OF MICHIGAN )

) SS

COUNTY OF __________________________)

____________________________________________ makes this Affidavit under oath and states as follows:

(Insert name of affiant)

1. I am a/the: ❏ President ❑ Vice-President ❏ Chief Executive Officer ❑ Member ❏ Partner ❑ Owner

❏ Other (please specify)__________________________________________________ of ______________________________________________________, a bidder for the School Safety

Grant Projects at Iron Mountain Public Schools.

2. I have personal knowledge and/or I have personally verified that the following are all of the familial relationships existing between the owner(s) and the employee(s) of the aforementioned contractor and the school district’s superintendent and/or board members.

3. I have the authority to bind the aforementioned contractor with the representations contained herein, and I am fully aware that the school district will rely on my representations in evaluating bids for the School Safety Grant Projects for Iron Mountain Public Schools.

4. I declare the above information to be true to the best of my knowledge, information and belief. I can completely and accurately testify regarding the information contained in this affidavit if requested to do so.

(Signature of affiant) (Date)

Subscribed and sworn before me in ______________________________ County, Michigan on the ____ day of ______________________________, 20____.

Signature: ________________________________________________________

Printed Name: ________________________________________________________

Notary Public, State of Michigan, County of _________________________________.

My Commission expires on _______________________________________________.

Acting in the County of __________________________________________________.

Attachment B - Iran Economic Sanctions Act Certification I am the (title) _______________________________ of (bidder) ____________________________________, or I am bidding in my individual capacity ("Bidder"), with authority to submit a binding bid for the provision of Michigan State Police Competitive School Safety Grant Program projects at Iron Mountain Public Schools. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. ("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

__________________________________________________________ (Signature)

__________________________________________________________ (Printed name)

__________________________________________________________ (Date)

Attachment C - Insurance Coverage Please provide a Certificate of Insurance and any other relevant insurance information.

❏ Broad Form Comprehensive General Liability Insurance (including-Premises, Contractual, Products & Completed Operations-including Broad Form Extensions)

❏ Each Occurrence - ______________________________________________

❏ General Aggregate - _____________________________________________

❏ Products & Completed Operations Aggregate - ________________________

❏ Personal Injury & Advertising Injury - ________________________________

❏ Fire/Legal - ____________________________________________________

All copies of insurance coverage will be due at the time of execution of the Contract. Minimum of $1 million aggregate for all personal injuries and $1 million per person for bodily injury are required.

Project Section 3 - Administration Building’s Hallway Door Replacement

Vendor Bid Forms

Attachment C - Insurance Coverage