SOW Indoor Play Area - 24 Aug 12.pdf

STATEMENT OF WORK (SOW)

Indoor Play Area (Bldg 3910)

REVISED

24 Aug 2012

Project Number: FXBM 12-1048

Summary

1. This project consists of installation of a new indoor play area in the Ellsworth AFB Library Bldg 3910. The target age group will be children 1 to 6 years old.

Description of Services

1. The Contractor shall perform design, provide, deliver, assemble, install, and certify an indoor play area in the Library on Ellsworth AFB, SD. All work shall be in accordance with federal, state, local laws, and regulations & guidelines established by the U.S. the American Society for Testing Materials (ASTM) for playground equipment (F1292 and F1951), the International Playground Equipment Manufacturing Association (IPEMA), the Consumer Product Safety Commission (CPSC), ADAAG, Public Playground Safety Handbook and this document.

General Information and Requirements

1. Project Title: Indoor Play Area – Library Bldg 3910

2. Project Number: FXBM 12-1048

a. Award Method: RFQ; Best Value; Award will be made to the Best Value offer meeting or exceeding the acceptability standards for non-cost evaluation factor(s). The non-cost evaluation factor for this award shall be the proposed submittal. The proposal must include the following:

1) Contractor’s written certification that his proposal includes all work identified in the statement of work, bid schedule and attachments.

2) Technical data: contractor is responsible for floors, walls, wall safety protection for a total integrated play environment. The play environment consist of a wide range of play elements, impact absorbing flooring, impact absorbing wall padding, interactive panels, and rules signage, that can fit the area (see Attachment 1 Room Layout) and are all tied together by a general room theme.

a) Have at minimum a 1 year warrantee

b) Play elements equal to or better than Playtime, LLC.’s sculpted foam soft play elements (See Attachment 2 for play element specifications or salient features)

c) Impact absorbing flooring: equal to or better than Playtime DuraSoft Safety Flooring

System (See Attachment 2 for flooring specification or salient features)

d) Impact absorbing wall padding specifications

I. At a minimum the North and East brick walls need to have an impact absorbing padding

3) Project timeline

a) The latest completion date that will be accepted is 5 Jan 13 (reference Project

Timeline paragraph 2.a.3).

4) Room design(s)/layout(s)

a) Provide layouts/designs for 3 room themes (1 jungle theme, 1 ocean theme, & 1 contractors choice theme) with each individual theme configuration not to exceed available funding specified in paragraph 3 below.

I. All themes must have a parent seating area, shoe storage area, and rules signage

b) Maximum Height: 8ft ceilings, For Library layout, room dimensions, and square footages see attachment 1

b. Best Value evaluation criteria are as follows:

1) Shorter schedules will result in a more favorable evaluation.

2) A greater number of play elements, diversity of play elements and appearance of play elements will result in a more favorable evaluation.

3) Room layout and appearance of play elements will result in a more favorable evaluation.

Best Value criteria 1, 2, & 3 are of equal importance and constitute 100% of the evaluation;

price is not an evaluation criteria.

3. Project Budget: Not to Exceed $110,000.00

4. Proposal Acceptance Period: Contractors must honor proposal until 30 Sept 12.

5. A site visit will be scheduled. Contractor(s) are strongly encouraged to attend the site visit to verify existing conditions. If additional information is needed or the contractor needs to visit the project site again, arrangements can be made by contacting the Contracting Officer.

6. Proposals due date will be stated on the Request for Quote.

7. Electronic and/or hard copies of existing floor plans are attached. Drawings are not guaranteed to be updated therefore the contractor shall verify all measurements at the site and shall be responsible for dimensions and proper calculations

8. Restrooms are available for contractor use near area of work.

9. Conduct activities to minimize disruptions to Library

Scope of Work

1. Installation of Play Area

a. The contractor shall install the play elements, flooring, and wall padding in accordance with the manufacturer’s specific instructions. This will include, but is not limited to uncrating, assembly, anchoring and/or bolting the structure to the facility floor and removal of all shipping materials.

2. Site condition

a. If during play structure installation, and before the condition is disturbed, contact the

Contracting Officer in writing of any physical condition at the site of an unusual nature from those normally encountered in performance of this type of work.

3. All work shall be performed in a skillful and workmanlike manner.

4. The contractor shall ensure that the worksite is secure at all times. All debris shall be removed and properly disposed of daily (contractor is responsible for providing/maintaining dumpsters if needed).

5. The contractor shall provide a signed report, upon completion of work, stating that all work performed and all material installed was done in accordance with federal, state, local laws, and regulations & guidelines established by the U.S. the American Society for Testing Materials (ASTM) for playground equipment (F1292 and F1951), the International Playground Equipment Manufacturing Association (IPEMA), the Consumer Product Safety Commission (CPSC), ADAAG, Public Playground Safety Handbook and this document.

6. The contractor is responsible for providing documentation stating that after project completion the play area was inspected and approved by a certified safety inspector.

7. The contractor shall provide the Ellsworth Library staff with 2 copies of any manufacturer installation and care manuals at project completion.

Government Furnished Property and Services

1. The government will provide access to inside electrical outlets for contractor use.

2. The contractor shall keep the area secure and clean at all times.

General Information

1. Library Hours of Operations and contractor work hours

a. Normal hours of operation are Monday-Friday 0700-1630 and Saturday 0930-1700 excluding Federal holidays listed below:

1) Labor Day – 3 September

2) Columbus Day – 8 October

3) Veterans Day – 12 November

4) Thanksgiving – 22 November

5) Christmas – 25 December

6) New Years – 1 January

b. If work hours outside of normal hours of operation are required, a written request shall be submitted to the Contracting Officer for approval.

Records: All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in the PWS/SOW, that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force

Instruction (AFI) 33-322, Records Management Program, paragraph 10, Air Force Manual (AFMAN) 33-

363, paragraph 6.4, Air Force Manual (AFMAN) 33-364, paragraph 2.13, and the Air Force Records

Disposition Schedule which may be accessed from the AF-RIMS Link located on the Air Force Portal.

Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Ellsworth AFB

Records Management Office (28 CS/SCOK), (605) 385-1564, will provide assistance and training to the contractor to ensure compliance with Federal record keeping requirements.

Attachment:

1. Attachment 1 – Library (Bldg 3910) Floor Plan – 13 Aug 12