FWC 25.26-80 RFSOQ Final.pdf

FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION

1875 ORANGE AVE E

TALLAHASSEE, FL 32311-6160

(850) 488-6551

REQUEST FOR STATEMENT OF QUALIFICATIONS

FOR PROFESSIONAL SERVICES

Continuing Contract

FWC 25/26-80

ENVIRONMENTAL SENSITIVITY INDEX MAPS AND SERVICES FOR FLORIDA

Discipline: Surveying and Mapping

State of Florida Coastal Zone including state waters and ESI Regional AOIs

INTENT

The Florida Fish and Wildlife Conservation Commission (FWC), requests statement of qualifications from qualified surveying and mapping firms in accordance with Section 287.055, Florida Statutes, for a wide range of projects. In particular, the FWC is seeking vendors to produce Environmental Sensitivity Index (ESI) data/maps and provide associated technical services on a task assignment basis. ESI data and maps will be produced in accordance with the latest version of the National Oceanic and Atmospheric Administration (NOAA)’s Environmental Sensitivity Index Guidelines, https://response.restoration.noaa.gov/resources/esi-guidelines (a copy of which has been uploaded separately to the My Florida MarketPlace Vendor Information Portal, https://vendor.myfloridamarketplace.com/). Associated ESI technical services include Geographic Information System (GIS) application development, and remote and on-scene support for training, workshops, exercises, oil spills, hazardous materials spills, hurricanes, and other emergency response incidents. Projects will be located anywhere in coastal areas of the state of Florida and may occur in a variety of environmentally and archeologically sensitive areas. Respondents do not need to be located within a certain region to be considered..

A minimum of two (2) Respondents may be selected under this Continuing Contract and will be responsible for assigned projects having estimated construction costs, planning or study fees not exceeding the threshold amounts for construction and planning or study fees provided for in Section 287.055, Florida Statutes (F.S.), or as hereinafter may be amended. The actual number selected will depend on the number and qualifications of the submittals and is at the sole discretion of the selection committee.

Qualified Certified minority-owned, woman-owned and service-disabled veteran business enterprises, as certified by the State of Florida Office of Supplier Diversity, are encouraged by the Commission to participate in the RFSOQ process.

PROCUREMENT MANAGER

Elbert Orellana (elbert.orellana@myfwc.com)

TERM AND RENEWAL

This contract will be for an initial period of three (3) years with an option to renew for three (3) additional one (1) year periods upon the same terms and conditions contained in the executed contract.

mailto:elbert.orellana@myfwc.com

RFSOQ – Revised 12.31.2025 FWC FY-#, Page 2 of 7

DIVERSITY

The Commission is committed to supporting Florida’s diverse business industry and population through ensuring participation by minority, women, and veteran-owned business enterprises in the economic life of the state. The State of Florida Mentor Protégé Program connects minority, women, and veteran-owned business enterprises with private corporations for business development mentoring. We strongly encourage contractors doing business with the State of Florida to consider this initiative. For more information on the Mentor Protégé Program, please contact the Office of Supplier Development at (850) 487-0915 or osdinfo@dms.myflorida.com.

CALENDAR OF EVENTS

The table below contains the Calendar of Events for this advertisement. Respondents shall become familiar with the Calendar of Events. The dates and times within the Calendar of Events may be subject to change.

It is the Respondent’s responsibility to check for any changes. All changes to the Calendar of Events will be made through an addendum to the advertisement on the Vendor Information Portal (Vendor Information Portal). Respondents are responsible for submitting all required documentation by the dates and times specified in the Calendar of Events.

https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program mailto:osdinfo@dms.myflorida.com https://vendor.myfloridamarketplace.com/

RFSOQ – Revised 12.31.2025 FWC FY-#, Page 3 of 7

SCHEDULE DUE DATE METHOD

RFSOQ Advertised March 12, 2026 Posted on the Vendor Information Portal:

Vendor Information Portal

Deadline for Questions Must be received

PRIOR to:

March 23, 2026

@ 5:00 PM ET

See Deadline for Questions Clause

Anticipated date for Responses to Written Questions

March 30, 2026

@ 5:00 PM ET

Posted on the Vendor Information Portal:

Vendor Information Portal

SEALED RESPONSES DUE

(Remember: Solicitation number should be clearly marked on package)

Must be received PRIOR to:

April 9, 2026

@ 5:00 PM ET

Submit BEFORE the due date and time to the following address:

Florida Fish & Wildlife Conservation Commission Attn: Purchasing 1875 Orange Ave E Tallahassee, Florida 32311-6160

Evaluation Period April 10, 2026 to April 24, 2026

Florida Fish and Wildlife Conservation Commission

Anticipated Shortlist Results April 29, 2026 Posted on the Vendor Information Portal:

Vendor Information Portal

Anticipated Interviews & Presentations of Shortlisted Respondents

May 19, 2026 To

May 20, 2026

Interviews and presentations will be held at the following address:

Florida Fish & Wildlife Conservation Commission Fish & Wildlife Research Institute 100 8th Avenue Southeast St. Petersburg, Florida 33701

Anticipated Date of Intended Award May 27, 2026 Posted on the Vendor Information Portal:

Vendor Information Portal

ECONOMY OF PRESENTATION

Each response shall be prepared simply and economically, providing a straightforward, concise delineation of Respondent’s capabilities to satisfy the requirements of this RFSOQ. Elaborate binding, colored displays, and promotional materials are not required. However, examples of services provided may be included as attachments to the response. Emphasis in each response must be on completeness and clarity of content.

To expedite the evaluation of responses, it is essential that Respondents follow the format and instructions https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/

RFSOQ – Revised 12.31.2025 FWC FY-#, Page 4 of 7 contained herein. All costs associated with preparing a response to this RFSOQ is the sole responsibility of the Respondent.

MANDATORY RESPONSIVENESS REQUIREMENTS FOR RESPONSE SUBMISSION

Respondents interested in being considered for this project must submit four (4) printed copies and one electronic copy of the entire response in PDF format on a flash drive. Submissions shall include a table of contents with tabbed sections in the following order:

1. A letter of interest detailing the Respondent's qualifications, related experience, abilities to do the work and meet the selection criteria referenced above.

2. Professional Qualifications Supplement (PQS). Specify the number of billable staff members within the office address listed in Item 2, whether or not you have current or previous DMS or Agency State Work. You must use the DMS Form AE12a-Rev 9/21.

3. A copy of the Respondent's current Florida Department of Business and Professional Regulation License.

4. A Respondent submitting a response shall be registered in the MyFloridaMarketPlace (MFMP) system and, where required, the Sunbiz system prior to the RFSOQ award. Business entities which must be on file with Sunbiz include the following foreign and domestic entities: Corporations for and not for profit, Limited Liability Companies (LLC), Limited Partnerships (LP) including Limited Liability Limited Partnerships (LLLP), and organizations doing business under a fictitious name (DBA). A Respondent may not be considered for an award if not registered in the MFMP and Sunbiz system.

5. Completed Federal GSA Standard Form 330 (Rev. 07/2021).

SPECIAL NOTE FOR INTERESTED FIRMS: For information only, you may download the DMS Professional Services Evaluation Form and the Selection of Design Professional booklet for selection criteria information.

QUALIFICATIONS SELECTION CRITERIA

Respondents must be properly licensed in the State of Florida at the time of submittal. Respondents are advised that plans and specifications for Architect Engineer projects may be reused. Selections will be made in accordance with Chapter 287.055, F.S.

TASK ASSIGNMENT AUTHORIZATION

The Contract Manager shall document the file with a justification as to why a particular firm was chosen for task assignment(s) using the following criteria as project circumstances require:

1. Disciplines – Is the selected firm based on the discipline of work for the proposed project and/or possibly the sub discipline(s) if deemed necessary?

2. Experience – Does the firm have the local permitting experience for the type of work proposed?

3. Scale – Does the project scale correlate to the size of the firm (fit)?

4. Availability – Can the firm meet the required project timelines?

5. Continuity – Would there be a cost savings due to site familiarity and/or previous work on the site?

6. Past Performance History – Has the consultant met deadlines and produced good work product?

7. Geographic location – Is the firm in the same geographic region as the project?

https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/building_construction/forms_and_documents https://www.gsa.gov/forms-library/architect-engineer-qualifications https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/building_construction/forms_and_documents https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/building_construction/forms_and_documents

RFSOQ – Revised 12.31.2025 FWC FY-#, Page 5 of 7

CONFIDENTIALITY/PUBLIC RECORDS LAW

Respondents are cautioned that Florida law generously defines what constitutes a public record and grants broad rights of public access to those records (e.g., section 119.07, F.S.). If a Respondent considers any portion of the documents, data or records submitted in their Response to this solicitation to be confidential, proprietary, trade secret or otherwise not subject to disclosure pursuant to Chapter 119, F.S., the Florida Constitution or other authority, the Respondent must mark the document as “Confidential.” The Respondent shall also provide the Commission with a separate PDF redacted copy of its Response and briefly describe in writing the grounds and specific legal citations for claiming exemption from public records law. This redacted copy shall contain the Commission’s solicitation name, number and the Respondent’s name on the cover and shall be clearly titled “Redacted Copy.” The Redacted Copy should only redact those portions of material that the Respondent claims is confidential, proprietary, trade secret or otherwise not subject to public disclosure pursuant to Chapter 119, F.S., the Florida Constitution or other authority. If after the notice of intended decision or thirty (30) days after response opening, whichever is earlier, the Commission receives a public record request related to the solicitation, the Commission will provide the Redacted Copy to the requestor. If the Respondent fails to properly indicate any material enclosed in their Response is confidential, the Commission is authorized to produce documents, data or records in their entirety as submitted to the Commission in answer to a public records request. The Commission will endeavor to provide notice to the Respondent of all public records requests received related to documents provided by the Respondent that were marked pursuant to this paragraph. In no event shall the Respondent hold the Commission or any of its employees or agents liable for disclosing, or otherwise failing to protect the confidentiality of information submitted in response to this solicitation.

CONTACT LIMITATION DURING SOLICITATION PERIOD

Between the release of the solicitation and the end of the 72-hour period following the Commission posting the notice of intended award (excludes Saturdays, Sundays, and state holidays), respondents to this solicitation or persons acting on their behalf may not contact any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement manager or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

VERBAL INSTRUCTION PROCEDURE

Respondents may not consider any verbal instructions as binding upon the Commission. No negotiations, discussions, or actions shall be initiated or executed by the Respondent as a result of any discussion with any Commission employee. Only those communications from the Commission that are in writing, may be considered as a duly authorized expression on behalf of the Commission.

DEADLINE FOR QUESTIONS

Any questions from Respondents concerning the RFSOQ shall be submitted in writing to the Procurement Manager. Questions must be received no later than the date and time specified in the Calendar of Events (Page 2). Questions may be sent via email with the solicitation number in the subject line. It is the responsibility of the Respondent to confirm receipt of questions if needed.

If questions are received, an addendum will be issued and shall be posted on the Vendor Information Portal (Vendor Information Portal). It is the Respondent’s responsibility to check periodically for any information updates to the solicitation which are posted to the VIP website. The Commission bears no responsibility for any delays, or resulting impacts, associated with a respondent’s failure to obtain the information made available through the VIP website.

RFSOQ – Revised 12.31.2025 FWC FY-#, Page 6 of 7

MAILING INSTRUCTIONS

All responses shall be submitted in a SEALED PACKAGE addressed to:

Florida Fish and Wildlife Conservation Commission Attn: Purchasing 1875 Orange Ave E Tallahassee, Florida 32311-6160.

The package shall be plainly marked on the outside with the SOLICITATION NUMBER.

THE COMMISSION IS NOT RESPONSIBLE FOR THE OPENING OF ANY PACKAGES THAT ARE NOT PROPERLY

MARKED.

PLEASE NOTE: The Commission’s official business hours of operation are 8:00 AM–5:00 PM ET, exclusive of Saturdays, Sundays and state holidays. Selecting delivery services, such as next day first delivery, may result in attempted delivery prior to opening or closing, and the Commission will not be available to accept those deliveries. THE COMMISSION IS NOT RESPONSIBLE FOR LATE SUBMISSIONS DUE TO COMPLICATIONS

RELATED TO SELECTED DELIVERY SERVICES.

The Commission’s time/date stamp clock shall serve as the official authority to determine timeliness of the responses. Responses, which for any reason are not timely received, will not be considered. Late responses will be declared non-responsive and will not be further evaluated. Unsealed and/or unsigned responses received by telegram, facsimile transmission or other similar means are not acceptable, and will be declared non-responsive and will not be further evaluated. Submittals that do not comply with the requirements or instructions of this solicitation document will be declared non-responsive and will not be further evaluated.

PRELIMINARY EVALUATION OF RESPONSES

An evaluation committee consisting of three (3) Commission representatives with collective knowledge and experience related to the solicitation’s program area will independently evaluate and score each Respondent’s response. The RFSOQ Evaluation and Interview Scoring Sheet (Attachment A) will be used by the evaluation committee to assign scores to all evaluated responses designated as responsive.

INTERVIEWS

The Selection Committee will conduct interviews with and may require public presentation by no fewer than three respondents regarding their qualifications, approach to the project, and ability to furnish the required services. Selection of finalists for interview will be made on the basis of professional services qualifications, including survey, mapping, ESI geodatabase development and cartographic map production in accordance with NOAA’s Office of Response and Restoration Environmental Sensitivity Index Guidelines, GIS application development, field training, and support for emergency responses. Click or tap here to enter text.

The list of Respondents selected for interview by the Selection Committee will be posted on the Vendor Information Portal (Vendor Information Portal). Each invited respondent will be notified by email, which will include the Respondent’s assigned interview/presentation date and time. All interviews will be held at the address indicated in the Calendar of Events.

AWARD POSTING

Official notice of final selection results will be posted electronically as an Agency Decision on the Vendor Information Portal (Vendor Information Portal). The Agency Decision will remain posted for a period of 72

RFSOQ – Revised 12.31.2025 FWC FY-#, Page 7 of 7 hours (excludes Saturdays, Sundays, and state holidays). Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes shall constitute a waiver of proceedings under Chapter 120 Florida Statutes. Due to projected workload, it is anticipated that multiple firms may be selected. The actual number selected will depend on the number and qualifications of the submittals and is at the sole discretion of the selection committee.

DISABILITY ACCESS

Pursuant to the provisions of the Americans with Disabilities Act according to Section 286.26, F.S., any person requiring special accommodations to participate in this meeting is asked to advise the agency at least 48 hours before the meeting by contacting the Procurement Manager.