FWC 24.25-65 Final.pdf

RFSOQ – Revised 06.03.2024 FWC 24/25-65, Page 1 of 5

FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION

1875 ORANGE AVENUE E

TALLAHASSEE, FL 32311-6160

(850) 488-6551

REQUEST FOR STATEMENT OF QUALIFICATIONS

FOR PROFESSIONAL SERVICES

FWC 24/25-65

PROFESSIONAL SERVICES FOR BOATING AND WATERWAYS

DISCIPLINES: Engineering, Surveying & Mapping, Architectural, and Landscape Architectural

Statewide

SERVICES TO BE PROVIDED

The Florida Fish and Wildlife Conservation Commission (FWC), is requesting Statement of Qualifications from Professional Services firms qualified to perform planning and design, review plans and designs, surveying and GIS mapping, geotechnical engineering, environmental/biological services, civil engineering, and project and database management in accordance with Section 287.055, Florida Statutes, for a wide variety of projects throughout the state of Florida. All of these services shall be provided by one (1) firm whether in-house or through subconsultants.

A minimum of three (3) Respondents will be short-listed for interviews and one firm is anticipated to be selected and placed under a Continuing Services Contract. They will be responsible for assigned projects having estimated construction costs, planning or study fees not exceeding the threshold amounts of

$7,500,000.00 (construction) and $500,000.00 (planning or study fees) respectively, provided for in Section

287.055, Florida Statutes (F.S.).

Qualified Certified minority-owned, woman-owned and service-disabled veteran business enterprises, as certified by the State of Florida Office of Supplier Development, are encouraged by the Commission to participate in the RFSOQ process.

PROCUREMENT MANAGER

Matt Carroll (matthew.carroll@myfwc.com)

TERM AND RENEWAL

This contract will be for an initial period of three (3) years with an option to renew for three (3) additional one (1) year periods upon the same terms and conditions contained in the executed contract.

CALENDAR OF EVENTS

The table below contains the Calendar of Events for this advertisement. Respondents shall become familiar with the Calendar of Events. The dates and times within the Calendar of Events may be subject to change.

It is the Respondent’s responsibility to check for any changes. All changes to the Calendar of Events will be made through an addendum to the advertisement on the Vendor Information Portal

(https://vendor.myfloridamarketplace.com/). Respondents are responsible for submitting all required documentation by the dates and times specified in the Calendar of Events.

mailto:matthew.carroll@myfwc.com

RFSOQ – Revised 06.03.2024 FWC 24/25-65, Page 2 of 5

SCHEDULE DUE DATE METHOD

RFSOQ Advertised February 10, 2025 Posted on the Vendor Information Portal:

Vendor Information Portal

Deadline for Questions

Must be received

PRIOR to:

February 17, 2025

@ 5:00 PM ET

See Deadline for Questions Clause

Anticipated date for Responses to

Written Questions February 21, 2025

Posted on the Vendor Information Portal:

Vendor Information Portal

SEALED RESPONSES DUE

(Remember: Solicitation number should be clearly marked on package)

Must be received

PRIOR to:

March 4, 2025

@ 2:30 PM ET

Submit BEFORE the due date and time to the following address:

Florida Fish & Wildlife Conservation

Commission

Attn: Purchasing

1875 Orange Avenue E

Tallahassee, Florida 32311-6160

Evaluation Period

March 10, 2025 to

March 25, 2025

Florida Fish and Wildlife Conservation

Commission

Anticipated Shortlist Results April 1, 2025 Posted on the Vendor Information Portal:

Vendor Information Portal

Anticipated Interviews &

Presentations of Shortlisted

Respondents

April 15, 2025 and

April 16, 2025

Interviews and presentations will be held at the following address:

Florida Fish & Wildlife Conservation

Commission

1875 Orange Ave E

Tallahassee, Florida 32311-6160

Anticipated Date of Intended

Award April 25, 2025

Posted on the Vendor Information Portal:

Vendor Information Portal

ECONOMY OF PRESENTATION

Each response shall be prepared simply and economically, providing a straightforward, concise delineation of Respondent’s capabilities to satisfy the requirements of this RFSOQ. Elaborate binding, colored displays, and promotional materials are not required. However, examples of services provided may be included as attachments to the response. Emphasis in each response must be on completeness and clarity of content.

To expedite the evaluation of responses, it is essential that Respondents follow the format and instructions contained herein. All costs associated with preparing a response to this RFSOQ is the sole responsibility of the Respondent.

https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/

RFSOQ – Revised 06.03.2024 FWC 24/25-65, Page 3 of 5

MANDATORY RESPONSIVENESS REQUIREMENTS FOR RESPONSE SUBMISSION

Respondents interested in being considered for this project must submit one (1) original printed copy and one electronic copy of the entire response in PDF format on a flash drive. Submissions shall include a table of contents with tabbed sections in the following order:

1. A letter of interest detailing the Respondent's qualifications; related experience in perform planning and design, surveying and GIS mapping, geotechnical engineering, environmental/biological services, civil engineering, and project and database management; ability to do the work; and meet the selection criteria referenced below.

2. Professional Qualifications Supplement (PQS). Specify the number of billable staff members within the office address listed in Item 2, whether or not you have current or previous DMS or Agency State

Work. You must use the DMS Form AE12a-Rev 10/20.

https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/b ureau_of_building_construction/forms_and_documents.

3. A copy of the Respondent's current Florida Department of Business and Professional Regulation

License.

4. A Respondent submitting a response shall be registered in the MyFloridaMarketPlace (MFMP) system and, where required, the Sunbiz system prior to the RFSOQ award. Business entities which must be on file with Sunbiz include the following foreign and domestic entities: Corporations for and not for profit, Limited Liability Companies (LLC), Limited Partnerships (LP) including Limited

Liability Limited Partnerships (LLLP), and organizations doing business under a fictitious name

(DBA). A Respondent may not be considered for an award if not registered in the MFMP and Sunbiz system.

5. Completed Federal GSA Standard Form 330 (Rev. 8/2016).

6. At a minimum, provide five (5) references that contain the following: project name with the owner’s representative’s name, e-mail address and telephone number.

SPECIAL NOTE FOR INTERESTED FIRMS: For information only, you may download the DMS

Professional Services Evaluation Form and the Selection of Design Professional booklet for selection criteria information.

QUALIFICATIONS SELECTION CRITERIA

Respondents must be properly licensed in the State of Florida at the time of submittal. Respondents are advised that plans and specifications for Architect Engineer projects may be reused. Selections will be made in accordance with Chapter 287.055, F.S.

CONFIDENTIALITY/PUBLIC RECORDS LAW

Respondents are cautioned that Florida law generously defines what constitutes a public record and grants broad rights of public access to those records (e.g., section 119.07, F.S.). If a Respondent considers any portion of the documents, data or records submitted in their Response to this solicitation to be confidential, proprietary, trade secret or otherwise not subject to disclosure pursuant to Chapter 119, F.S., the Florida

Constitution or other authority, the Respondent must mark the document as “Confidential.” The

Respondent shall also provide the Commission with a separate PDF redacted copy of its Response and briefly describe in writing the grounds and specific legal citations for claiming exemption from public records law. This redacted copy shall contain the Commission’s solicitation name, number and the

Respondent’s name on the cover and shall be clearly titled “Redacted Copy.” The Redacted Copy should only redact those portions of material that the Respondent claims is confidential, proprietary, trade secret or https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/building_construction/forms_and_documents https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/bureau_of_building_construction/forms_and_documents https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/bureau_of_building_construction/forms_and_documents https://www.gsa.gov/forms-library/architect-engineer-qualifications https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/building_construction/forms_and_documents https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/building_construction/forms_and_documents

RFSOQ – Revised 06.03.2024 FWC 24/25-65, Page 4 of 5 otherwise not subject to public disclosure pursuant to Chapter 119, F.S., the Florida Constitution or other authority. If after the notice of intended decision or thirty (30) days after response opening, whichever is earlier, the Commission receives a public record request related to the solicitation, the Commission will provide the Redacted Copy to the requestor. If the Respondent fails to properly indicate any material enclosed in their Response is confidential, the Commission is authorized to produce documents, data or records in their entirety as submitted to the Commission in answer to a public records request. The

Commission will endeavor to provide notice to the Respondent of all public records requests received related to documents provided by the Respondent that were marked pursuant to this paragraph. In no event shall the Respondent hold the Commission or any of its employees or agents liable for disclosing, or otherwise failing to protect the confidentiality of information submitted in response to this solicitation.

CONTACT LIMITATION DURING SOLICITATION PERIOD

Between the release of the solicitation and the end of the 72-hour period following the Commission posting the notice of intended award (excludes Saturdays, Sundays, and state holidays), respondents to this solicitation or persons acting on their behalf may not contact any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement manager or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

VERBAL INSTRUCTION PROCEDURE

Respondents may not consider any verbal instructions as binding upon the Commission. No negotiations, discussions, or actions shall be initiated or executed by the Respondent as a result of any discussion with any Commission employee. Only those communications from the Commission that are in writing, may be considered as a duly authorized expression on behalf of the Commission.

DEADLINE FOR QUESTIONS

Any questions from Respondents concerning the RFSOQ shall be submitted in writing to the Procurement

Manager. Questions must be received no later than the date and time specified in the Calendar of Events

(Page 2). Questions may be sent via email with the solicitation number in the subject line. It is the responsibility of the Respondent to confirm receipt of questions if needed.

If questions are received, an addendum will be issued and shall be posted on Vendor Information Portal

(Vendor Information Portal). It is the Respondent’s responsibility to check periodically for any information updates to the solicitation which are posted to the VIP website. The Commission bears no responsibility for any delays, or resulting impacts, associated with a respondent’s failure to obtain the information made available through the VIP website.

MAILING INSTRUCTIONS

All responses shall be submitted in a SEALED PACKAGE addressed to:

Florida Fish and Wildlife Conservation Commission

Attn: Purchasing

1875 Orange Avenue E

Tallahassee, Florida 32311-6160.

The package shall be plainly marked on the outside with the SOLICITATION NUMBER.

THE COMMISSION IS NOT RESPONSIBLE FOR THE OPENING OF ANY PACKAGES THAT ARE NOT PROPERLY

MARKED.

RFSOQ – Revised 06.03.2024 FWC 24/25-65, Page 5 of 5

PLEASE NOTE: The Commission’s official business hours of operation are 8:00 AM–5:00 PM ET, exclusive of Saturdays, Sundays and state holidays. Selecting delivery services, such as next day first delivery, may result in attempted delivery prior to opening or closing, and the Commission will not be available to accept those deliveries. THE COMMISSION IS NOT RESPONSIBLE FOR LATE SUBMISSIONS DUE TO COMPLICATIONS

RELATED TO SELECTED DELIVERY SERVICES.

The Commission’s time/date stamp clock shall serve as the official authority to determine timeliness of the responses. Responses, which for any reason are not timely received, will not be considered. Late responses will be declared non-responsive and will not be further evaluated. Unsealed and/or unsigned responses received by telegram, facsimile transmission or other similar means are not acceptable, and will be declared non-responsive and will not be further evaluated. Submittals that do not comply with the requirements or instructions of this solicitation document will be declared non-responsive and will not be further evaluated.

INTERVIEWS

The Selection Committee will conduct interviews with and may require public presentation by no fewer than three Respondents regarding their qualifications, approach to the project, and ability to furnish the required services. Selection of finalists for interview will be made on the basis of professional services qualifications, including related experience and demonstrated ability of professional personnel, billable staff, recent, current, and projected workloads of the firms, Florida licensed staff, and volume of other State

Agency work.

The list of Respondents selected for interview by the Selection Committee will be posted on the Vendor

Information Portal (Vendor Information Portal ). Each invited Respondent will be notified by email, which will include the Respondent’s assigned interview/presentation date and time. All interviews will be held at the address indicated in the Calendar of Events.

AWARD POSTING

Official notice of final selection results will be posted electronically as an Agency Decision on the Vendor

Information Portal (Vendor Information Portal). The Agency Decision will remain posted for a period of 72 hours (excludes Saturdays, Sundays, and state holidays). Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes shall constitute a waiver of proceedings under Chapter 120 Florida

Statutes.

DISABILITY ACCESS

Pursuant to the provisions of the Americans with Disabilities Act according to Section 286.26, F.S., any person requiring special accommodations to participate in this meeting is asked to advise the agency at least 48 hours before the meeting by contacting the Procurement Manager.

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