FWC 24.25-101 Final.pdf

FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION

1875 ORANGE AVE E

TALLAHASSEE, FL 32311-6160

(850) 488-6551

INVITATION TO BID

FWC 24/25-101

BOAT MOTORS AND RELATED COMPONENTS REBID

ITB BIDDER ACKNOWLEDGEMENT FORM

Purpose: The intent of this bid is to obtain competitive pricing for the acquisition of Boat Motors and related components as allowed by Chapter 287, Florida Statutes, per the specifications contained herein. Multiple awards are anticipated from this Invitation to Bid (ITB). Only responsive and responsible Contractors will be considered for award of this ITB.

Responsive: To be responsive, a bid must constitute a definite, firm, unqualified and unconditional offer to meet all of the material terms of this ITB. Material terms are those that could affect the price, quantity, quality, or delivery. Also included as material terms are those which are clearly identified in this ITB and which, for reasons of policy, must be complied with at risk of bid rejection for non-responsiveness.

Non-Responsive: Any submission that does not comply with this ITB in any way, does not contain all the properly signed forms, supplements or deviates from the Bid requirements or has an incomplete Price Sheet may be considered nonresponsive at the discretion of the Procurement Manager.

Responsible Companies: The Commission shall only consider responsible companies. Responsible companies are those that have, in the sole judgment of the Commission, the financial ability, experience, resources, skills, capability, reliability and business integrity necessary to perform the requirements of the contract. The Commission may also consider references and quality to determine the responsibility of the bid. The Commission reserves the right to use any information, whether supplied through the Bidder’s submission or otherwise obtained, in determining responsibility.

Rejection of Bids: The Commission reserves the right to reject any and all bids and to waive any minor irregularity in the submissions received in response to this ITB. The Commission reserves the right to consider all information, whether submitted or otherwise, to determine responsiveness and responsibility and to reject bids accordingly.

Name of Business: _____________________________________________________________________________________________________

Contact Person Name: _________________________________________________________________________________________________

Business Address: _____________________________________________________________________________________________________

City: ____________________________ State: _____________________________ Zip code: ______________________________________

Phone: ____________________________ Fax: _______________________________ Email: ______________________________________

Federal Employer Identification Number: _____________________

The undersigned attest to the following:

“We understand all of the terms, conditions and the specifications contained herein and agree to abide by all of the terms, conditions and the specifications in their entirety.

Authorized Signature (Manual): ________________________________________________________________________________________

Authorized Signature Name (Typed) and Title: ___________________________________________________________________________

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-101, Page 2 of 57

CALENDAR OF EVENTS

FWC 24/25-101

SCHEDULE DUE DATE METHOD

Bid Advertised July 2, 2025 Posted on the Vendor Information Portal

(VIP)

MANDATORY Pre-Bid

Conference Call

July 14, 2025

@ 10:00 AM ET

See Pre-Bid Conference Clause

Deadline for Questions

Must be received

PRIOR to:

July 21, 2025

@ 5:00 PM ET

See Solicitation Questions Clause

Anticipated date for Responses to Written Questions July 25, 2025 Posted on the Vendor Information Portal

SEALED BIDS DUE

(REMEMBER: The bid number should be clearly marked on envelope)

Must be received

PRIOR to:

August 4, 2025

@ 1:25 PM ET

Mailing Address:

Florida Fish & Wildlife Conservation

Commission

Attn: Purchasing

1875 Orange Ave E

Tallahassee, Florida 32311-6160

Submissions are due BEFORE the date and time of the public opening.

Public Bid Opening August 4, 2025

@ 1:30 PM ET

Public Opening Options for Attendance:

-In Person-

1875 Orange Ave E

Tallahassee, FL 32311-6160

-Teleconference-

Conference call phone number:

1.888.585.9008

Conference room number: 218-721-199

Anticipated Date of Intended

Award August 11, 2025 Posted on the Vendor Information Portal https://vendor.myfloridamarketplace.com/

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-101, Page 3 of 57

GENERAL CONDITIONS

FWC 24/25-101

The Florida Fish and Wildlife Conservation Commission’s (FWC or Commission) mission is to manage fish and wildlife resources for their long-term well-being and the benefit of people. The Commission administers six (6) major programs including habitat and species conservation, freshwater fisheries management, law enforcement, marine fisheries management, hunting and game management and fish and wildlife research.

A Bidder submitting a bid shall be registered in the MyFloridaMarketPlace (MFMP) system and where required, the Sunbiz system prior to the bid opening. Business entities which must be on file with Sunbiz include the following foreign and domestic entities: Corporations for and not for profit, Limited Liability

Companies (LLC), Limited Partnerships (LP) including Limited Liability Limited Partnerships (LLLP), and organizations doing business under a fictitious name (DBA). A Bidder may not be considered for an award, if not registered in the MFMP and Sunbiz system. The Bidder’s registration address and federal employer identification (FEID) number should match the Bidder’s address and FEID number listed on the

Bidder Acknowledgment form (page 1).

Certified Minority-owned, Woman-owned and Service-Disabled Veteran Business Enterprises, as certified by the State of Florida Office of Supplier Development, are encouraged by the Commission to participate in the bidding process.

Bids from Bidders shall include all necessary equipment to complete the job. The bidder is required to supply all specified documentation when submitting a bid for this project.

Please note:

• The terms “Contract,” “Agreement” and “Purchase Order” are used interchangeably in the document.

• The terms “Commodities” and “Goods” are used interchangeably in the document.

TERMS AND CONDITIONS

PUR 1000 and PUR1001 are hereby incorporated by reference. PUR1000 and PUR1001 can be found at the

Department of Management Services website at the following link:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purc hasing_pur_forms

The following terms and conditions take precedence over the PUR1001 and PUR1000 forms where applicable. The Commission objects to and shall not consider any additional terms or conditions submitted by a Bidder or Contractor, including any appearing in documents attached as part of a Bidder’s response.

In signing and submitting its bid, a Bidder agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a bid, shall be grounds for rejecting a bid.

The terms and conditions of Attachment A, Purchase Order Terms and Conditions, are hereby incorporated into this solicitation. Any contract resulting from this solicitation will include the terms and conditions of this solicitation and the terms and conditions contained in Attachment A.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-101, Page 4 of 57

PROCUREMENT MANAGER

Lorene.Coxwell

Lorene.Coxwell@myfwc.com

TERM

The contract will be effective for a period of three (3) years upon issuance of the first Purchase Order.

If circumstances constituting Force Majeure have occurred, or if anything occurs beyond the Contractor’s control, the Contractor shall submit an extension request in writing. The Project Manager and Contract

Manager will review the extension request and if they determine it is justified, will forward to the Bid

Request Inbox (bidrequest@myfwc.com) for procurement review and approval/disapproval.

RENEWAL

The Commission has the option to renew this Contract on a yearly basis for a period up to three (3) years after the initial Contract period upon the same terms and conditions contained herein. Pursuant to Sections

287.057(1)(a)2., and 287.057(1)(a)3., Florida Statutes (F.S.), each Bidder shall supply a price for each year that a contract may be renewed. Evaluation of bids shall include consideration of the total cost of the contract, including the total cost for each renewal year, as submitted by the Bidder.

Exercise of the renewal option is at the Commission’s sole discretion and shall be conditioned, at a minimum, on the Contractor’s satisfactory performance of this Contract and is subject to the availability of funds. The Contractor if it desires to exercise this renewal option will provide written notice to the

Commission no later than thirty (30) days prior to the Contract expiration date. The renewal term shall require written approval from the Commission’s Procurement Manager.

SUBCONTRACTS

Subcontracting IS permitted pursuant to the Terms and Conditions of the Purchase Order. The

Subcontractor Minority Status Report (Exhibit I) shall be submitted with each invoice for payment. The

List of Subcontractors (Exhibit I) shall be included with bid submission.

DIVERSITY

The Commission is committed to supporting Florida’s diverse business industry and population through ensuring participation by minority, women, and veteran-owned business enterprises in the economic life of the state. The State of Florida Mentor Protégé Program connects minority, women, and veteran-owned business enterprises with private corporations for business development mentoring. We strongly encourage contractors doing business with the State of Florida to consider this initiative. For more information on the

Mentor Protégé Program, please contact the Office of Supplier Development at (850) 487-0915 or osdinfo@dms.myflorida.com.

FWC encourages diversity in its procurement program and requests that all subcontracting opportunities afforded by this solicitation enthusiastically embrace diversity. The award of subcontracts should reflect the vast array of citizens in the State of Florida. Bidders can visit the Office of Supplier Development website for information on certified business enterprises that may be considered for subcontracting opportunities.

MANDATORY PRE-BID CONFERENCE CALL

A mandatory pre-bid conference call will be held on the date and time specified in the Calendar of Events

(Page 2). The purpose of the pre-bid conference call is to discuss the contents of this ITB and to accept verbal mailto:bidrequest@myfwc.com?subject=Extension%20Request https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program mailto:osdinfo@dms.myflorida.com https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-101, Page 5 of 57 questions from Bidders concerning the project. Vendors must attend this pre-bid conference call as a requirement of bid responsiveness. Failure to attend the entire conference call, from the time it is called to order to the time it is adjourned, shall disqualify a potential respondent. The Commission will make a reasonable effort to answer verbal questions asked at the pre-bid conference call, however, Bidders should clearly understand that verbal discussions held at the pre-bid conference call shall not be binding on the

Commission, and the Commission will only issue an official written response to verbal questions subsequently submitted in writing in accordance with the Deadline for Questions clause below.

Mandatory Conference Call Dial-in:

Conference call phone number: 1.888.585.9008

Conference room number: 218-721-199

VERBAL INSTRUCTION PROCEDURE

Bidders may not consider any verbal instructions as binding upon the Commission. No negotiations, discussions, or actions shall be initiated or executed by the Bidder as a result of any discussion with any

Commission employee. Only those communications from the Commission that are in writing, may be considered as a duly authorized expression on behalf of the Commission.

SOLICITATION QUESTIONS

Any questions from Bidders that require an official FWC answer concerning this project shall be submitted in writing to the Procurement Manager. This includes specification inquiries, such as questions or requests for additional or altered terms and conditions. Questions to the Procurement Manager shall not constitute formal protest of the specifications or of the solicitation. Questions must be received no later than the date and time specified in the Calendar of Events (Page 2). Questions may be sent via email with the solicitation number in the subject line. It is the responsibility of the bidder to confirm receipt of questions if needed.

If questions are received, an addendum will be issued and shall be posted on the Vendor Information Portal

(https://vendor.myfloridamarketplace.com).

LIMITATION ON BIDDER CONTACT DURING SOLICITATION PERIOD

Bidders to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the Commission posting the notice of intended award, (i.e., the 72-hour posting period excludes Saturdays, Sundays, and state holidays) any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Manager or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

BIDDER SPECIFICATION CHALLENGE

Any protest concerning the specifications of this solicitation shall be made in accordance with PUR1001, paragraph 20, “Protests”. A notice of protest of the solicitation documents shall be made within seventy-two hours after the posting of the solicitation. Failure to file a protest within the time prescribed in Section

120.57(3)(b), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

ADDENDUMS

If the Commission finds it necessary to supplement, modify or interpret any portion of the specifications or documents or answer any Bidder questions during the ITB period an addendum shall be posted on the

Vendor Information Portal internet site. Each Bidder is responsible for monitoring the Vendor Information

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-101, Page 6 of 57

Portal website (https://vendor.myfloridamarketplace.com) for new or changing information relative to this procurement. The Commission bears no responsibility for any delays, or resulting impacts, associated with a

Bidder’s failure to obtain the information made available through the Vendor Information Portal.

BIDDER ACKNOWLEDGMENT

In order for this bid to be valid, the bid must be completed in its entirety, signed by the Bidder and returned, as part of the bid or the bid will be rejected. By affixing your signature to the ITB Bidder Acknowledgement

Form (page 1), the Bidder hereby states that the Bidder has read all bid specifications and conditions and agrees to all terms, conditions, provisions, specifications, and is currently licensed to do business within the

State of Florida, if required by State or Federal Law, for the services or commodities the Bidder will provide the Commission under these bid specifications.

REFERENCES

Each prospective Bidder shall provide a minimum of three (3) references for similar projects completed.

Current contact names and phone numbers shall be included with the bid package. See the attached references form for more detail.

MANDATORY RESPONSIVENESS REQUIREMENTS FOR BID SUBMISSION

Bid submission should be organized as follows:

TAB A. Bidder Acknowledgment Form (Mandatory)

The Bidder shall complete and submit the Bidder Acknowledgment Form (page 1) in its entirety and return the form as part of the bid or the bid shall be deemed non-responsive.

TAB B. References (Mandatory)

Each prospective Bidder shall provide a minimum of three (3) references for similar projects completed. Current contact names and phone numbers shall be included with the bid package. The

References form shall be completed in in its entirety and returned as part of this bid or the bid shall be deemed non-responsive.

TAB C. Manufacturer’s Descriptive Literature (Mandatory)

The Bidder will provide one (1) complete set of Manufacturer’s Descriptive Literature with the

Response illustrating all Categories Product offered. The Manufacturer’s Descriptive Literature shall include all pertinent information for all Categories offered, as specified herein. The

Manufacturer’s Descriptive Literature must be adequately labeled, easily interpreted, and conclusively document that the Categories offered meet or exceed the requirements, specifications, terms, and conditions, provided herein. Failure to provide the Manufacturer’s Descriptive Literature will result in the bid being deemed non-responsive.

TAB D. MSRP List (Mandatory)

The Bidder will provide one (1) applicable, current, and complete MSRP List with the Response for all categories offered. The MSRP List shall, at a minimum, include the publication date, manufacturer item number and a brief description and MSRP for the individual Categories (A-C) offered. Failure to provide the MSRP List will result in the bid being deemed non-responsive.

TAB E. Manufacturer’s Standard Warranty (Mandatory)

Manufacturer’s Standard Warranty: The Bidder will provide one (1) copy of each Category Unique

Manufacturer’s Standard Warranty with the Response. Should multiple Warranties be provided, Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-101, Page 7 of 57 they must each be notated with the applicable Brand and Commodity (A-B) included. Failure to provide the Manufacturer’s Standard Warranty will result in the bid being deemed non-responsive.

TAB F. Manufacturer’s Certification Form (Mandatory)

The Bidder will provide one (1) completed Manufacturer’s Certification form stating that the Bidder is the Manufacturer and/or Dealer / Certified Representative of the Manufacturer for each

Manufacturer’s Commodity they represent and offer as part of their bid submission. Third-party relationships (e.g., Manufacturer’s Certification of a Vendor who, in turn, is represented by a separate Bidder) will not be accepted. The Bidder (Manufacturer and/or Dealer / Certified

Representative) must submit the Manufacturer’s Certification form(s) as part of their respective bid submission. The Manufacturer’s Certification form must be executed by the Manufacturer only and may not be completed by a Dealer / Certified Representative. Dealer agreements shall not be accepted in lieu of a Manufacturer’s Certification form. The Manufacturer’s Certification form shall be provided with the bid submission. Failure to provide a complete and compliant Manufacturer’s

Certification form with the bid submission will result in the bid being deemed non-responsive.

TAB G. Price Sheets (Mandatory)

Failure to acquire and submit the correct price sheets will result in the bidder being deemed non-responsive.

TAB H. Composite Exhibit I (Mandatory)

The Bidder shall complete and submit the Composite Exhibit I Certification Form and Composite

Exhibit I additional forms. The Composite Exhibit I Certification Form and additional forms shall be completed in their entirety and returned as part of this bid, or the bid shall be deemed non-responsive.

EQUAL BIDS

In the event that there is no multiple award contemplated in the ITB, and the Commission receives equal bids eligible for award, the Commission will comply with the following, as applicable: sections 287.057(12), 287.082, 287.087,287.092, 295.187(4)(a), and 295.187(4)(b), F.S. In order to clarify the Bidders’ status with regard to the applicable statutory preference requirements, the Commission may request information from

Bidders with equal bids. A Bidder will not be permitted to amend or supplement its Bid in response to such request for clarification. If the tie has not been broken by application of the aforementioned statutes, the

Commission will proceed with a random selection to decide the award.

SUPPORTING/SUPPLEMENTAL INFORMATION

The Commission requires that bidders submit all required technical, specification, and other supporting information with their bid, so that a detailed analysis and determination can be made, by the Contract

Manager that the product/service offered meets this ITB’s specifications and that other requirements of this ITB have been met. However, provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer, the Commission reserves the right to request supplemental information from the bidder after the bids have been opened to ensure that the products/services offered completely meet this

ITB’s requirements. The requirement for such supplemental information will be at the reasonable discretion of the Commission and may include the requirement that a bidder will provide a sample product(s) so that the Commission can make a first-hand examination and determination.

A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the Commission, will cause the Commission to consider the Contractor non-responsive and reject the

Contractor’s bid.

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-101, Page 8 of 57

CONFIDENTIALITY/PUBLIC RECORDS LAW

Bidders are cautioned that Florida law generously defines what constitutes a public record and grants broad rights of public access to those records; see, for example, section 119.07, F.S. If a Bidder believes that its response contains information that is confidential or exempt from disclosure under Florida Law, the Bidder shall clearly segregate and mark that information (for example, stamp each page "Confidential" and place it in an envelope marked "Confidential") and briefly describe in writing the grounds and specific legal citations for claiming exemption from the public records law. If after the notice of intended decision or thirty

(30) days after bid opening, whichever is earlier, the Commission receives a public record request related to the solicitation, the Commission will provide copies of public records that are not exempt to the requester.

The Commission will endeavor to provide notice to the Bidder of all public records requests received related to documents provided by the Bidder that were marked pursuant to this paragraph. In no event shall the

Bidder hold the Commission or any of its employees or agents liable for disclosing, or otherwise failing to protect the confidentiality of, information submitted in response to this solicitation.

MAILING INSTRUCTIONS

All bids shall be submitted in a SEALED ENVELOPE addressed to:

Florida Fish and Wildlife Conservation Commission

Attn: Purchasing

1875 Orange Ave E

Tallahassee, Florida 32311-6160.

The envelope shall be plainly marked on the outside with: BID NUMBER, DATE AND TIME OF THE BID

OPENING.

THE COMMISSION IS NOT RESPONSIBLE FOR THE OPENING OF ANY ENVELOPES THAT ARE NOT PROPERLY

MARKED.

PLEASE NOTE: The Commission’s official business hours of operation are 8:00 AM–5:00 PM ET, exclusive of Saturdays, Sundays and state holidays. Selecting delivery services, such as next day first delivery, may result in attempted delivery prior to opening or closing, and the Commission will not be available to accept those deliveries. THE COMMISSION IS NOT RESPONSIBLE FOR LATE SUBMISSIONS DUE TO COMPLICATIONS

RELATED TO SELECTED DELIVERY SERVICES. DIGITAL SUBMISSIONS SHALL BE DEEMED NON-RESPONSIVE

AND SHALL NOT BE ACCEPTED.

SOLICITATION PUBLIC OPENING

The public opening of this bid will be conducted at the date, time and method specified on the Calendar of

Events (Page 2). BIDS RECEIVED AFTER THE SPECIFIED DATE AND TIME WILL BE REJECTED.

Any person with a qualified disability shall not be denied equal access and effective communication regarding any bid/proposal documents or the attendance at any related meeting or bid/proposal opening. If accommodations are needed because of a disability, please contact the Purchasing Section at (850) 488-6551 at least three (3) workdays prior to the opening.

AWARDED BID/INSPECTION

The Commission will award the bid to the responsive, responsible bidder who submits the lowest bid price.

If deemed necessary, an interview with the bidder by the Contract Manager may be required before the bid is awarded.

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-101, Page 9 of 57

The Commission reserves the right to inspect the prospective Contractor’s materials and background record prior to making an award of the Contract. If the Contract Manager determines the lowest bidder does not have sufficient experience, equipment, etc. to meet the specifications of this ITB, the Commission reserves the right to reject the bidder and evaluate the next lowest bidder.

POSTING OF BID TABS

Bid Tabulations with Contractors identified as awarded bidders will be posted electronically as Agency

Decisions on the Department of Management Services Vendor Information Portal as a Public Notice. The

Agency Decision may be viewed at https://vendor.myfloridamarketplace.com, and will remain posted for a period of 72 hours. Failure to file a protest within the time prescribed in Section 120.57(3)(b), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

Awarded Bidders are instructed not to proceed until a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice is given to the Contractor by the Commission. A company or person who proceeds prior to receiving a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice from the Commission does so without a contract and at their own risk.

Sealed bids, proposals, or replies received by an agency pursuant to a competitive solicitation are exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended decision or until thirty (30) days after opening the bids, proposals, or final replies, whichever is earlier.

SCOPE CHANGES AFTER CONTRACT EXECUTION

The Commission shall provide written notice to the successful bidder thirty (30) days in advance of any

Commission required changes to the technical specifications and/or scope of service that affect the successful bidder’s ability to provide the service as specified herein. Any changes that are other than purely administrative changes will require a change order.

FWC CONTRACT MANAGER

The FWC employee identified as the Contract Manager shall perform the following on behalf of the FWC:

• review, verify, and approve receipt of services/deliverables from the Contractor;

• submit requests for change orders/amendments/renewals, if applicable;

• review, verify, and approve invoices from the Contractor; and, if applicable, complete the

Certificate of Contract Completion form; and

• maintain an official record of all correspondence between the Commission and the Contractor and forward the original correspondence to the Procurement Manager for the official file.

DELIVERABLES

The following services or service tasks are identified as deliverables for the purposes of the subsequent

Contract:

a. Performance of all services set forth in the Scope of Work.

b. Submission of all invoicing, supporting documentation, Corrective Action Plans and reports.

https://vendor.myfloridamarketplace.com/ http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100-0199/0119/Sections/0119.07.html

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-101, Page 10 of 57

LIQUIDATED DAMAGES

If the Contractor fails to complete the work or the conditions of the Purchase Order and/or Change Orders by the completion date, the Commission shall have the right to deduct liquidated damages from any amount due and payable to the Contractor. Liquidated damages shall be assessed in the amount of $200.00 per calendar day of delay. Exceptions to this provision may be made if a delay is attributable to circumstances that are clearly beyond the control of the Contractor. The burden of proof of unavoidable delay shall rest with the Contractor and shall be supplied in a written form and submitted to the Contract Manager.

WARRANTIES/DAMAGED ITEMS/DELIVERY

The Contractor shall assume full responsibility for providing or ensuring warranty coverage and/or warranty service on any and all items including goods, materials, or equipment provided to the Commission.

If Contractor is not the Manufacturer, all Manufacturer warranties must be passed through to the

Commission.

Delivery shall be made no later than the specified Delivery Date. The Contractor shall pay all costs associated with delivery and shall assume full responsibility for all item(s) damaged prior to the F.O.B.

destination delivery and agree to hold harmless the Commission of all responsibility for prosecuting damage claims.

The Contractor shall assume full responsibility for replacement of all defective or damaged goods within thirty (30) days of notice by the Commission of such defect or damage.

GUARANTEE

If products do not comply with the specifications contained herein, the Contractor shall replace the product(s), or the purchase price shall be refunded. The refund or the delivery of the replacement product(s) shall be made within thirty (30) days following the Contract Manager’s notification to the Contractor that the original product(s) was non-compliant. Costs of returning the original product(s) will be the sole responsibility of the Contractor.

MATERIAL AND EQUIPMENT ON COMMISSION PROPERTY

If the Commission allows the Contractor to have project materials or equipment delivered to and/or stored upon the Commission-managed or owned property before, during, or after the term of the project, the

Contractor will be fully and solely responsible for all expenses and liability incurred as a result of the delivery or storage. Should the Commission, in its sole discretion, determine that any project materials or equipment stored on its property must be moved in response to an emergency, the Contractor shall hold harmless, indemnify, defend, and may be responsible for costs of any reasonably necessary actions taken by the Commission.

AUTHORIZED COMPENSATION

It is understood and agreed that all compensation under this ITB is specifically limited to the Contractor’s bid price accepted by the Commission, and to the specific procedure for payment established in this ITB and the Purchase Order executed pursuant to it. The Commission is not liable for any costs, fees, expenses or any other compensation whatsoever incurred or charged by the Contractor, other than the bid price paid for the work specifically described in the Scope of Work, which work is actually accomplished and invoiced by the Contractor subsequent to the Commission’s notice to proceed (or other notice to begin work). Thus, the Commission is not liable for any costs incurred or charged by the Contractor in anticipation of responding to, or performing work described in, this ITB including, but not limited to, equipment or personnel procured by the Contractor in anticipation of such work. The Commission is not responsible to

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-101, Page 11 of 57 the Contractor for any loss or damages resulting from circumstances unforeseen at the time of publication of this ITB including, but not limited to, those resulting from a “force majeure”.

ADDITIONAL LEGAL REQUIREMENT

All corporations seeking to do business with the State shall, at the time of submitting a bid, be on file with the Department of State in accordance with provisions of Chapter 607, F.S.; similarly, partnerships seeking to do business with the State shall, at the time of submitting such bid, have complied with the applicable provisions of Chapter 620, F.S. For further information on required filing and forms, please go to the following sites: http://sunbiz.org or http://dos.myflorida.com.

USE OF CONTRACT BY OTHER STATE AGENCIES AND ELIGIBLE USERS

As provided in Chapter 60A-1.045, Florida Administrative Code (F.A.C.), and Section 287.042(16), F.S., other State of Florida agencies may purchase from the resulting contract of this ITB, provided that the

Department of Management Services has determined the contract’s use is cost effective and in the best interest of the State, and with the Contractor’s consent.

Other State of Florida governmental entities and eligible users may also request of the Contractor to be able to use this contract. If the Contractor agrees to other entities to utilize this ITB contract, such agencies shall coordinate their use of this contract with the Florida Fish and Wildlife Conservation Commission in order to reduce scheduling conflicts.

CONDITIONS AND SPECIFICATIONS

The bidder is required to examine carefully the conditions and specifications of this bid and to be thoroughly informed regarding any and all requirements of the conditions and specifications.

http://www.sunbiz.org/ http://dos.myflorida.com/

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-101, Page 12 of 57

SCOPE OF WORK

FWC 24/25-101

BOAT MOTORS AND RELATED COMPONENTS REBID

PURPOSE

The purpose of this solicitation is to acquire Boat Motors and related components as allowed by Chapter

287, Florida Statutes. Multiple awards are anticipated from this ITB.

1. INITIAL TERM COMPLETION DATE

1.1. The contract shall be effective for three (3) years upon the issuance of the first Purchase Order. The

Commission may issue multiple purchase orders for each award (manufacturer/dealer brand).

2. GENERAL TERMS

2.1. This bid shall be a multi-award solicitation. Awards shall be made to the responsive, responsible

Bidder that submits the highest average percentage discount for each manufacturer/dealer brand.

That average will be determined by averaging the average percent discount for the motor line with the percent discount for the components, parts, and accessories (see Section 4) as indicated on the price sheet.

2.2. Unless otherwise specified, any manufacturers’ names, trade names, brand names, information, or catalog numbers listed in a specification are descriptive, not restrictive. With the Commission’s prior approval, and prior to scheduling delivery or shipping, the Contractor may request to provide an approved equivalent for any product that meets or exceeds the applicable specifications. The

Contractor shall demonstrate comparability, including appropriate catalog materials, literature, specifications, test data, etc. The Commission shall determine in its sole discretion whether a product is acceptable as an equivalent.

2.3. The Commission reserves the right to investigate or inspect at any time whether the product, qualifications, or facilities offered by the Bidder meet the Contract requirements. The Bidder or subsequently the awarded contractor shall at all times during the Contract term remain responsive and responsible. In determining the Bidder’s responsibility as a vendor, the Commission shall consider all information or evidence which is gathered or comes to the attention of the Commission which demonstrates the Bidder’s capability to fully satisfy the requirements of the solicitation and the contract.

2.4. The Bidder must be prepared, if requested by the Commission, to present evidence of experience and ability, as well as a statement as to plant, machinery, and capacity of the bidder for the production, distribution, and servicing of the product bid. If the Commission determines that the conditions of the solicitation documents are not complied with, or that the product proposed to be furnished does not meet the specified requirements, or that the qualifications or facilities are not satisfactory, or that performance is untimely, the Commission may reject the response or terminate the contract in accordance with the Termination Section described herein. The Bidder may be disqualified from receiving awards if the bidder, or anyone in the Bidder’s employment, has previously failed to perform satisfactorily in connection with public bidding or contracts.

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-101, Page 13 of 57

2.5. The Bidder may be required by the Commission to submit additional information deemed important by the Commission regarding the Full-Service Repair Facilities and the Contract, during both the original term and any renewal terms of the Contract, if awarded. Additionally, the Commission may require written verification from each Full-Service Repair Facility indicating their willingness to honor all applicable requirements, specifications, terms, and conditions for the duration of the

Contract, during both the original and any renewal term of the Contract, if awarded. All service work shall be performed by a manufacturer certified warranty dealer.

2.6. The Contractor shall clearly list on all quotes and invoices the percentage discount, current MSRP pricing, and the amount to be charged to the Commission after the percentage discount has been deducted from the current MSRP.

2.7. Commodities acquired under this Contract do not include installation by the Contractor. The

Commission will be required to install any purchased commodities or items themselves or obtain installation services per their applicable purchasing statutes, laws, rules, ordinances, codes, policies, and procedures.

2.8. The Contractor will sponsor the Commission to secure Dealer/Manufacturer instructor-led and/or online training for service and maintenance of the purchased commodities/products.

3. ELIGIBLE PRODUCT CATEGORIES

3.1. All Motors and related components shall be classified under three (3) categories, as follows.

3.1.1. Category A – Electric Motor, Trolling.

3.1.2. Category B – Outboard, Inboard, Inboard / Outboard, Motor, Marine, Propeller Drive, Jet

Propelled, Surface Drive / Mud Motor.

3.1.3. Category C – Components, Parts, and Accessories.

4. PRODUCT MANUFACTURERS AND CATEGORIES

4.1. Motor Guide: Category A & C.

4.2. Minn Kota: Category A & C.

4.3. Evinrude: Category C.

4.4. Honda Marine: Category B & C.

4.5. Johnson: Category B and C.

4.6. Mercury Marine: Category B & C.

4.7. Nissan Marine: Category B & C.

4.8. Suzuki Marine: Category B & C.

4.9. Tohatsu: Category B & C.

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-101, Page 14 of 57

4.10. Yamaha Motor: Category B & C.

4.11. Mud Buddy: Category B & C.

4.12. Go-Devil: Category B & C.

4.13. Pro-Drive: Category B & C.

4.14. Gator-Tail: Category B & C.

5. SUPPORTING DOCUMENTS

5.1. The below-supporting documents are required to be submitted with each bid. FAILURE TO

PROVIDE ALL SUPPORTING DOCUMENTS WILL RESULT IN THE BIDDER BEING DEEMED

NON-RESPONSIVE.

5.1.1. Manufacturer’s Descriptive Literature: The Bidder will provide one (1) complete set of

Manufacturer’s Descriptive Literature with the Response illustrating all Categories Product offered. The Manufacturer’s Descriptive Literature shall include all pertinent information for all

Categories offered, as specified herein. The Manufacturer’s Descriptive Literature must be adequately labeled, easily interpreted, and conclusively document that the Categories offered meet or exceed the requirements, specifications, terms, and conditions, provided herein.

5.1.2. MSRP List: The Bidder will provide one (1) applicable, current, and complete MSRP List with the Response for all categories offered. The MSRP List shall, at a minimum, include the publication date, manufacturer item number and a brief description and MSRP for the individual

Categories (A-C) offered.

5.1.3. Manufacturer’s Standard Warranty: The Bidder will provide one (1) copy of each Category

Unique Manufacturer’s Standard Warranty with the Response. Should multiple Warranties be provided, they must each be notated with the applicable Brand and Commodity (A-B) included.

5.1.4. The Bidder will provide one (1) completed Manufacturer’s Certification form stating that the

Bidder is the Manufacturer and/or Dealer / Certified Representative of the Manufacturer, for each Manufacturer’s Commodity they represent and offer as part of their bid submission. Third-party relationships (e.g., Manufacturer’s Certification of a Vendor who in turn is represented by a separate Bidder) will not be accepted. The Bidder (Manufacturer and/or Dealer / Certified

Representative) must submit the Manufacturer’s Certification form(s) as part of their respective bid submission. The Manufacturer’s Certification form must be executed by the Manufacturer only and may not be completed by a Dealer / Certified Representative. Dealer agreements shall not be accepted in lieu of a Manufacturer’s Certification form. The Manufacturer’s Certification form shall be provided with the bid submission. Failure to provide a complete and compliant

Manufacturer’s Certification form with the bid submission will result in the Bidder being deemed non-responsive.

6. COMMODITIES/PRODUCTS CONDITIONS

6.1. All Commodities/Products listed within the Eligible Product Categories (A through C) provided under the Contract must:

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-101, Page 15 of 57

6.1.1. Be new and unused for the current Manufacturer’s model year or later, as Department approved.

6.1.2. Be designed, constructed, equipped, and installed to be fully suitable/operational for their intended use.

6.1.3. Be sound sealed and completely free of vibration induced noise. All propellers will be ordered separately as well as controls for non-tiller steer Boat Motors, if not included by the manufacturer.

6.1.4. Contain all standard features and Components as specified by their respective Manufacturer.

The Contractor shall not remove any standard features or Components from any product provided under the Contract. These shall meet or exceed the requirements, specifications, terms, and conditions herein.

6.1.5. Have service diagnostics performed by the manufacturer’s service representative within two (2) business days of receipt of commodity/product.

6.1.6. Have a complete motor/unit which includes all associated components and parts necessary to make a sealed and sound functioning unit.

6.1.7. Have any new products/models reviewed and approved on an annual basis. The percentage discount off MSRP shall be negotiated by the contract manager and purchasing office before they are added to the bid price sheet and made part of the ITB after award.

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Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-101, Page 16 of 57

PRICE SHEET

FWC 24/25-101

CONTRACTOR MAY ALTER THE PRICE SHEETS IN ORDER TO ADD AS MANY ADDITIONAL

LINES AS REQUIRED FOR THE MANUFACTURER/DEALER PRODUCT LINE. CONTRACTOR

SHALL NOT ALTER THE PRICE SHEETS IN ANY OTHER WAY.

Price quoted shall not contain any Federal or State sales or use taxes. The bidder recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay taxes on services, goods and/or equipment purchased incident to such service. Quoted price shall include all necessary items to complete the project, including shipping.

THIS SHALL BE A MULTI-AWARD SOLICIATION. ALL MOTORS IN A MANUFACTURER/DEALER

BRAND SHALL BE BID OR THE BID WILL BE REJECTED. AWARDS SHALL BE MADE TO THE

RESPONSIVE, RESPONSIBLE BIDDER THAT SUBMITS THE HIGHEST AVERAGE PERCENTAGE

DISCOUNT OFF MSRP FOR EACH MANUFACTURER/DEALER BRAND. THAT AVERAGE WILL BE

DETERMINED BY AVERAGING THE AVERAGE PERCENT DISCOUNT FOR THE MOTOR LINE

WITH THE PERCENT DISCOUNT FOR THE COMPONENTS, PARTS, AND ACCESSORIES OF EACH

MANUFACTURER/DEALER BRAND. PURSUANT TO SECTIONS 287.057(1)(a)1. AND 287.057(1)(a)2., F.S., EACH CONTRACTOR SHALL SUPPLY PERCENTAGES FOR EACH YEAR THAT A CONTRACT

MAY BE RENEWED (SEE RENEWAL CLAUSE).

The required price sheets can be acquired by emailing the FWC Procurement Manager at

Lorene.Coxwell@MyFWC.com. Failure to acquire and submit the correct price sheets will result in the bidder being deemed non-responsive.

BY SIGNING BELOW, I ATTEST THAT I HAVE READ THE ENTIRE BID AND AGREE TO FURNISH

EACH ITEM AT THE PRICE QUOTED ABOVE. I HEREBY AFFIRM I HAVE NOT BEEN IN ANY

AGREEMENT OR COLLUSION AMONG BIDDERS IN RESTRAINT OF FREEDOM OF COMPETITION.

Contractor: ___________________________

Address: _____________________________

Signed: _______________________________

Print Name: __________________________

Title: ________________________________

Fax: _________________________________

City/State/Zip: ________________________

Telephone: ___________________________

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Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-101, Page 17 of 57

REFERENCES

FWC 24/25-101

A minimum of three (3) references from persons or firms for whom the bidder has performed similar jobs as per the specifications in this bid must be supplied with the bid. The firms and/or contact persons should be available between the hours of 8:00 AM and 5:00 PM, Eastern Time, Monday through Friday. If any reference is not available as stated above, this may be cause for rejection of the Bidder’s bid. Provide a description (scope of work) of each job.

NAME OF COMPANY: ___________________________________________________________________________

CONTACT PERSON: _____________________________________________________________________________

ADDRESS: ______________________________________________________________________________________

CITY/STATE/ZIP: ________________________________________________________________________________

TELEPHONE NUMBER: ________________________ EMAIL ADDRESS: _____________________________

JOB DATE: _____________________________________________________________________________________

DESCRIPTION (SCOPE OF WORK): ______________________________________________________________

NAME OF COMPANY: ___________________________________________________________________________

CONTACT PERSON: _____________________________________________________________________________

ADDRESS: ______________________________________________________________________________________

CITY/STATE/ZIP: ________________________________________________________________________________

TELEPHONE NUMBER: ________________________ EMAIL ADDRESS: _____________________________

JOB DATE: _____________________________________________________________________________________

DESCRIPTION (SCOPE OF WORK): ______________________________________________________________

Ch. 287 Invitation to Bid – Revised 1.17.2025 FWC 24/25-101, Page 18 of 57

NAME OF COMPANY: ___________________________________________________________________________

CONTACT PERSON: _____________________________________________________________________________

ADDRESS: ______________________________________________________________________________________

CITY/STATE/ZIP: ________________________________________________________________________________

TELEPHONE NUMBER: ________________________ EMAIL ADDRESS: _____________________________

JOB DATE: _____________________________________________________________________________________

DESCRIPTION (SCOPE OF WORK): ______________________________________________________________

CONTRACTOR NAME

AUTHORIZED SIGNATURE

Ch. 287 Invitation to Bid – Revised 1.21.2025 FWC 24/25-101, Page 19 of 57

ATTACHMENT A

FWC 24/25-101

FLORIDA FISH & WILDLIFE CONSERVATION COMMISSION

PURCHASE ORDER TERMS & CONDITIONS

Last Updated: April 29, 2025

Section 1. PURCHASE ORDER

A. Composition and Priority The Contractor agrees to provide commodities or contractual services to the Commission within the manner and at the location specified in the Purchase Order, and any attachments to the Purchase

Order. These Purchase Order Terms and Conditions, whether generic or specific, shall take precedence over any inconsistent or conflicting provision in the State of Florida, General Contract Conditions, PUR

1000. Additionally, the terms of the Purchase Order supersede the terms of any and all prior agreements with respect to this purchase.

B. Initial Term Unless otherwise specified, the Purchase Order begins on the date of issuance. Contractual services or commodities to be provided by the Contractor shall be completed by the date specified on the

Purchase Order end date.

Section 2. PERFORMANCE

A. Performance Standards The Contractor agrees to perform all tasks and provide deliverables as set forth in the Statement of

Work and attachments to the Purchase Order. The Commission shall be entitled at all times, upon request, to be advised as to the status of work being done by the Contractor and of the details thereof.

Coordination shall be maintained by the Contractor with representatives of the Commission, or of other agencies involved in the project on behalf of the Commission.

B. Performance Deficiency If the Commission determines that the performance of the Contractor is unsatisfactory, the Commission may notify the Contractor of the deficiency to be corrected, which correction shall be made within a timeframe specified by the Commission. The Contractor shall provide the Commission with a corrective action plan describing how the Contractor will address all issues of Purchase Order non‐performance, unacceptable performance, and failure to meet the minimum performance levels, deliverable deficiencies, or Purchase Order non‐compliance. If the corrective action plan is unacceptable to the

Commission, the Contractor will be assessed a non‐performance retainage…