FWC 23.24-32C Pre-Bid Meeting Sign-in Sheet.pdf

PROJECT NAME:

BID NUMBER:

RICHLOAM EELGRASS HATCHERY FACILITY IN

FWC23t24-32C

DATE & TIME: November 16,2023 @ 10:00 ET

PRE-BID CONFERENCE SIGN-IN SHEET

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FLORIDA FISH & WILDLIFE CONSERVATION COMMISSION

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FWC PRE-BID/PROPOSAL SCRIPT FOR RPDs

Good morning, and welcome. lt is now 10:00 AM and time to begin the pre-bid conference. My name is

Savannah savage, and I will be facilitating this Mandatory Pre-Bid conference lor FwC2tl24-?2C, RICHLOAM EETGRASS HATCHERY FACltlW lN SUMTER COUNW today. lf you have any administrative questions, please feel free to ask me.

This Pre-Bid Conference will be recorded for accuracy and will become public record. Please ensure you have signed the sign-in sheet and have taken a couple index cards for questions that you may have as we proceed.

3or:o.nov.. Sa,r.lce ?ucc.,c^St'3 c\9en+ ' A)o(+tdasf we will now do FWc staff introductions. Ir-wt silHii'.ttEil',ifi2" introduce themselvesl Kegron

Ruth Heggen is the Procurement Manager and you can email him at ruth.heggen@myfwc.com.

The Procurement Manager is the point of contact to submit your written questions. All written questions will become part of the official Response to written Questions Addendum posted on the Vendor Bid System in accordance with the solicitation's Calendar of Events.

As we move forward, and you think of any verbal questions to ask please write them down on the index cards provided and I will submit them to the Procurement Manager so that they become a part of the Q&A addendum as well.

Please note that any verbal answers provided today by any ofthe FWC staff present is not considered binding or a true expression on behalf of the commission. FWC reserves the right to defer answers, as necessary. Answers to deferred questions will be provided in the final Q&A addendum.

Construction Bids Only As a reminder, we would like to call your attention to the requirements in the GeneralTerms and

Conditions reBarding section B-14 LISTING OF SUBCONTRACIORS

Be aware that regardless of the estimated budget, if the total amount of your bid, meaning the base and any alternates combined, is equal to or greater than S200,0O0.00, then the Bidder shall prequalifo with FWC by email F ualification m c.com no later than 120 hours prior to the bid due date and time. This is pursuant to qualification requirements and procedures established by Rule 60D-5, Florida Administrative Code (F.A.C.), if the Bidder is regulated under Chapter 399, 455, 489, or 633, Florida Statutes. Failure to pre-qualify may result in disqualification of a bid.

For those projects estimated to be more than 5200,000.00, please review section B-1 PREqUALIFICATION TO SUBMIT A BID

ON

CALENDAR OF EVENTS

FWC 23124-32C

SCHEDULE DUE DATE METHOD

Bid Advertieed November 8, 202 3 Posted on the MEMP VIP:

https://vendor.myfl oridamarketplace.com

MANDATORY Pre-Bid Conference

Novernher 16, 2023

@ 1O:OO AM ET

See Pre-Bid Conference Clause

Must be received PBIOR to:

November 21, 2023

@ 5:OO PM ET

See Deadline for Questions Clause

Anticipated date for Beqlonses to Writteu Questions

November 30, 2023 Posted on the MFMP VIP:

https://vendor.myfl oridamarketplace.com

SEALED BIDS DUE

(REMEMBER: Bid number should be clearly marked on envelope)

Must be received PRIOR to:

D ecember 1 2, 2 023

@ 2:OO PM ET

MailingAdilrese & Public Opeuing Location:

Florida Fish & Wildlife Conservation Commission Attn: Purchasing 1875 Orange Ave. E., Tallahassee, Florida 3231 1 -6 160

$ulrnirsioag grc due BEI'ORE the date and time of the public opening.

Public Bid Opening December 12,2023

@ 2:OO PM ET

Public Opening Optioue for Attendauce:

-In Person- 1875 Orange Ave. E., Tallahassee, fL 32311-6160

-Teleconfereuce' Conference call phone number:

1.888.585.9008 asnference-roon-nuobel 2 18- 7 27 - 799

Anticipated Date of Intended Award December 19,2023

Revised: 3.22.2023 FWC 2N24'32C Invitation to Bid Page 2

Deadline for Questiona

Poated on the MFMP VIP:

https ://vendor. mr,{loridamarketplace.com

Calendar of Events The calendar of events is as follows:

Site Visit (lf Applicable) All conversation regarding this solicitation will cease as we move on to the Site Visit, which will be led by Taylor Kroll.

There will be no side bar conversations or questions taken during the Site Visit. You can notate your questions on the provided index card. After the Site Visit has ended and we are assembled back at here wall read the written questions aloud.

TT'RI{ OFF REOORDER

TURT{ RECORDER Oil O]{Cf, RECOilVENED ATTHE DESIGI{ATED lOCANOil

Before we begin with questions, please remember that any question that you want officially answered must be emailed to the Procurement Manager.

Pre-Bid Questions 1.1 At this point, I will turn the meetlng over to*E&,ba#+urse, who will answer your technical questions.

Closing Statement Have all Questions been posed? [waat a mlnute for any last-mlnute questions]

This concludes the Pre-Bid Conference for FWC 23/24-32C. At this point, all conversation regarding this solicitation will cease. Thank you for attending.

It is now [note the tlme] ruRil OFF RECORDER