FWC 22.23-110C A#1 Final.pdf

Florida Fish and Wildlife Conservation Commission

Commissioners

Rodney Barreto

Chairman Coral Gables

Steven Hudson Vice Chairman Fort Lauderdale

Gary Lester Oxford

Albert Maury Coral Gables

Gary Nicklaus Jupiter

Sonya Rood St. Augustine

Robert A. Spottswood Key West

Office of the

Executive Director

Dr. Thomas H. Eason

Acting Executive Director

Jessica Crawford

Chief of Staff

850-487-3796

850-921-5786 FAX

Finance and Budget Office

(850) 488-6551

Mana gin g fish and wildlife resourc e s for their long-te rm well-b ei n g and the benefi t of peopl e .

620 South Meridian Street

Tallahassee, Florida 32399-1600 Voice: 850-488-4676

Hearing/speech-impaired:

800-955-8771 (T)

800 955-8770 (V)

MyFWC.com

DATE: AUGUST 4, 2023

ADDENDUM NO.: 1

BID NO.: FWC 22/23-110C

BID TITLE: SOUTHWEST REGIONAL OFFICE WINDOW REPLACEMENT

UPDATE: QUESTIONS & ANSWERS

The enclosed addendum has been issued for consideration in the preparation of your response to the Florida Fish and Wildlife Conservation Commission’s

(FWC) Solicitation No. FWC 22/23-110C, “Southwest Regional Office Window

Replacement”.

All responses to the subject solicitation must be received no later than 2:00

PM (ET) on Wednesday, August 16, 2023.

A response received after the exact time specified will not be considered.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes (F.S.), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Written notices, formal requests and proceedings must conform with the requirements set forth in

Chapter 28-110, Florida Administrative Code (F.A.C.). Protests must be filed with the Purchasing Office, Fish and Wildlife Conservation Commission, 1875

Orange Avenue East, Tallahassee, Florida 32311-6160 within the time prescribed in Section 120.57(3), F.S. and Chapter 28-110, F.A.C.

Sincerely, Ruth Heggen

FWC Procurement Manager

FWC 22/23-110C ADDENDUM #1 2

BEGIN ADDENDUM #1

Item #1 –Questions and Answers

Question #1: I would like to let you know that the measurements given are off by a lot, those measurements are windows screens only. I know the contractor is responsible for the size.

Answer #1: As stated in the specifications, the Contractor is responsible for exact window dimensions to be ordered.

Question #2: Who is the owners Rep appointed for everyday activities on site that can make decisions on the owner’s behalf (Owner representative) or changes?

Answer #2: The FWC Project Manager’s contact information will be provided to the awarded Bidder.

Question #3: Request that previous windows schedule i.e., windows original sizes be provided. when built 1984 if available. Staff present said they have some drawings.

Answer #3: Copies of the plans will be emailed to prospective bidders who have submitted completed and signed Confidentiality Forms.

Question #4: Who provides you with those measurements? Contractor Engineer?

Answer #4: Measurements were taken by local staff as an approximate size.

Question #5: Are we to move furniture out of the way? Yes or no?

Answer #5: No.

Question #6: Do you have a storage place to store and for delivery of windows to the site and who can sign for delivery? To submit for partial payment.

Answer #6: The Contractor will be responsible for taking receipt of any deliveries. A location on site for the Contactor will be identified with the awarded

Contractor. Security of equipment and materials i s the responsibility of the

Contractor.

Question #7: What is the color code for paint?

Answer #7: Color code will be provided to the awarded Bidder.

FWC 22/23-110C ADDENDUM #1 3

Question #8: What is the email address to get preapproved for contracting with FWC?

Answer #8: Contractors should submit the specified prequalification information to the email address in Section B of the Terms and Conditions document.

Question #9: Is there a plan to start East, West, North, South because constant changing location will delay the schedule.

Answer #9: Base bid is the North section of the building. Additional work will be in order of alternates. Contractor will not move to next section until previous has been fully completed and approved by FWC Project Manager.

Question #10: Is interior or exterior trim that need to be change or estimate at 30%.

Answer #10: Bid price should account for replacing 30% of exterior trim.

Question #11: If possible request that anything fragile or sensible materials be remove by

FWC staff if possible and clear the way to access the window from inside of the office.

Answer #11: FWC staff will remove their fragile and sensitive items from the path needed for the Contractor.

Question #12: What pressure rating should we assume for the windows?

Answer #12: Pressure rating will need to meet Florida Building Code requirements for the project area.

Question #13: What is the substrate that we will be attaching the windows to?

Answer #13: Substrate can be found in the plans that will be emailed to prospective bidders who have submitted completed and signed Confidentiality Forms.

Question #14: What is the color tint of the entrance windows?

Answer #14: That Contractor will need to match existing lobby doors and plate glass windows.

Question #15: Are there any specifics regarding waterproofing?

Answer #15: Window seals must be waterproof. Flashing will be added to each window flanges and sheathing to seal out any potential leaks in or around the window.

FWC 22/23-110C ADDENDUM #1 4

Question #16: Can you please provide the original drawings of the windows, especially for the section-cut of the window?

Answer #16: Copies of the plans will be emailed to prospective bidders who have submitted

Question #17: Is this a Davis Bacon project?

Answer #17: This is not a Davis Bacon Project. It is funded by the American Rescue Plan

Act and Contractor will need to have a Unique Entity Identifier (UEI) and any other financial information requested in the sam.gov financial registration process to the Commission prior to Purchase Order issuance .

Question #18: Should this project follow “Buy American” requirements?

Answer #18: No.

Question #19: What are the work hours on this project?

Answer #19: Standard work hours will be 8am – 5pm, Monday through Friday. Any variations can be discussed with the awarded Bidder on a case-by-case basis.

Question #20: Is there a preliminary layout of the phases?

Answer #20: Base bid is the North section of the building. Additional work will be in order of alternates. Contractor will not move to next section until previous has been fully completed and approved by FWC Project Manager.

Question #21: The spec calls for double pane class, in addition it calls for impact glass.

a. Should we be supplying laminated glass or insulated laminated glass.

b. Is there a specific glass makeup that is desired?

c. Are these clear over clear?

Answer #21: a. Windows will need to meet Florida Building Code requirements for the

b. Windows will need to meet Florida Building Code requirements for the

c. As stated in the specifications, tint is to match existing lobby doors and plate glass windows.

FWC 22/23-110C ADDENDUM #1 5

Question #22: How is the payment made, bi-weekly or monthly?

Answer #22: Payment will be made in accordance with schedule of values. Invoices cam be submitted on monthly basis.

Question #23: Will we be able to get the drawings?

Answer #23: Copies of the plans will be emailed to prospective bidders who have submitted

Question #24: What is the earliest or latest at night that is allowable to work. Do you allow night crew hours.

Answer #24: Standard work hours will be 8am – 5pm, Monday through Friday. Any variations can be discussed with the awarded Bidder on a case-by-case basis.

Question #25: Who is responsible for removing the vertical blinds from the windows?

Answer #25: FWC will remove blinds from the windows.

Question #26: Who is responsible for removing the furniture from the windows before installation?

Answer #26: FWC will provide interior access, as necessary, to the windows.

Question #27: Will there be a mobilization payment before we commence the work?

Answer #27: Yes, partial payment will be allowed.

Question #28: May we submit a material pay request for windows only once all the windows are delivered and secured at the job site?

Answer #28: Yes, partial payment will be allowed.

END ADDENDUM #1