Furnish_and_Deliver_Laundry_Equipment_for_MINNCOR.pdf

Event Description ADDENDUM NO. 1 POSTED SEPTEMBER 29, 2026: to respond to questions received regarding the upcoming mandatory pre-proposal meeting.

The purpose of this Request for Proposal (RFP) is to establish a contract(s) to furnish and deliver laundry equipment, provide installation manual including installation drawings and instructions, complete programming if applicable, and provide equipment orientation on the proper use, troubleshooting, and daily maintenance of the laundry equipment provided under this contract for MINNCOR Industries in Faribault, MN. Removal and disposal of existing equipment, rigging, site preparation, and installation of new equipment to be completed by others.

Responders do not have to offer all line items on the Exhibit D: Price Schedule to be considered for award.

CONTRACT VALUE: The estimated total dollar value of the contract for one year is $1,231,000 to $1,505,000.

However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum.

CONTRACT PERIOD: The term of this contract is anticipated to be from November 16, 2026, to November 15, 2027, with the option to extend up to an additional 12 months in increments determined by the State.

MANDATORY PRE-PROPOSAL MEETING.

A mandatory pre-proposal will take place at the date and location listed. Responders must attend the pre-proposal meeting prior to submitting their response. Responses received from responders that did not attend the pre-proposal meeting will be rejected.

PRE-PROPOSAL MEETING

LOCATION DATE AND TIME

1101 Linden Lane, Faribault, MN 55021 October 7, 2026, 10:00am CT

REGISTRATION AND BACKGROUND CHECKS.

Responders must register to attend the pre-proposal meeting as soon as possible. Responders must register by September 30, 2026. To register for the pre-proposal meeting, contact both Ryan ONeil at ryan.oneil@state.mn.us and Tanya Paquette at tanya.paquette@state.mn.us. Responders that do not register for the pre-proposal meeting will not be admitted into the facility. Background checks are required prior to attending the pre-proposal meeting and accessing the work site. A background check application will be sent to each attendee upon registering to attend the pre-proposal meeting. The completed background check application must be submitted to both Ryan Oneil and Tanya Paquette at the email addresses listed above by 10:00am CT on October 2, 2026. Pre-proposal meeting attendees will be required to complete a sign-in and sign-out sheet at the mandatory pre-proposal meeting.

QUESTION & ANSWER PERIOD: Questions should be emailed to nicole.fuller@state.mn.us by October 14, 2026.

PRE-APPROVED EQUIVALENT REQUEST DEADLINE AND PROCESS.

Any proposed equivalent laundry equipment can be requested for approval prior to the solicitation due date and time. Please submit request to Nicole Fuller at nicole.fuller@state.mn.us by October 14, 2026. Requests for approval for a proposed equivalent must include: product description, the make and model, and a product data or specification sheet from the manufacturer. The State reserves the right to request additional information about a product proposed as an equivalent. An addendum that lists any approved equivalent will be posted prior to the solicitation due date and time. Proposed equivalents that are not approved will not be included in the addendum and a communication will be sent via email prior to the solicitation due date and time.

***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted online through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted.

Event Details

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Fuller,Nicole Ann Phone: 651201.3314 Fax #:

Email: nicole.fuller@state.mn.us

Event ID Format Type Page G0210-2000018491 Sell RFx 1 Event Round Version 1 2 Event Name Furnish and Deliver Laundry Equipment for MINNCOR Start Time Finish Time

09/23/2026 15:35:00 CDT 10/23/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

NOTE: Responders who are registered only as Bidders must register as Suppliers before being awarded an event.

If participating in this event, make sure your registration as a Supplier occurs prior to the notice of intent to award.

For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1.

RFP RESPONSE: Responders should submit all requested documentation, including, but not limited to, the following documents:

• Attachment A: Responder Declarations

• Attachment B: Exceptions to State's Terms and Conditions

• Attachment D: Workforce and Equal Pay Declaration Form

• Attachment E: Additional Information

• Exhibit D: Price Schedule

• VPAT(s)

• Sample Quote and Sample Invoice

DO NOT INCLUDE Non-Public/Trade Secret Data (as defined by Minn. Stat. Section 13.37).

Thank you for your interest and participation.

General Questions Question Ideal Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.

You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Fuller,Nicole Ann Phone: 651201.3314 Fax #:

Email: nicole.fuller@state.mn.us

Event ID Format Type Page G0210-2000018491 Sell RFx 2 Event Round Version 1 2 Event Name Furnish and Deliver Laundry Equipment for MINNCOR Start Time Finish Time

09/23/2026 15:35:00 CDT 10/23/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Required: Yes Ideal Resp Reqd? No

Response Comments

Upload all required or requested attachments here.

Required: Yes Ideal Resp Reqd? No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Fuller,Nicole Ann Phone: 651201.3314 Fax #:

Email: nicole.fuller@state.mn.us

Event ID Format Type Page G0210-2000018491 Sell RFx 3 Event Round Version 1 2 Event Name Furnish and Deliver Laundry Equipment for MINNCOR Start Time Finish Time

09/23/2026 15:35:00 CDT 10/23/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Line Details No Bid:

Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1 Required: No Reserve Price: No

Description: Laundry Equipment

Question Response A price schedule is being used for this solicitation. Responders should enter $.01 on the SWIFT line for pricing. The SWIFT line price will not be evaluated. Responder must submit Exhibit D: Price Schedule with their response. Failure to submit Exhibit D: Price Schedule may result in rejection of your response.

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Fuller,Nicole Ann Phone: 651201.3314 Fax #:

Email: nicole.fuller@state.mn.us

Event ID Format Type Page G0210-2000018491 Sell RFx 4 Event Round Version 1 2 Event Name Furnish and Deliver Laundry Equipment for MINNCOR Start Time Finish Time

09/23/2026 15:35:00 CDT 10/23/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Fuller,Nicole Ann Phone: 651201.3314 Fax #:

Email: nicole.fuller@state.mn.us

Event ID Format Type Page G0210-2000018491 Sell RFx 5 Event Round Version 1 2 Event Name Furnish and Deliver Laundry Equipment for MINNCOR Start Time Finish Time

09/23/2026 15:35:00 CDT 10/23/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: Laundry Equipment

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: MINNCOR FARIBAULT DIVISION

1101 LINDEN LANE

FARIBAULT MN 55021-6400

United States

Quantity: 1 Due Date: 11/16/2026 Freight Terms:

Ship Via:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Fuller,Nicole Ann Phone: 651201.3314 Fax #:

Email: nicole.fuller@state.mn.us

Event ID Format Type Page G0210-2000018491 Sell RFx 6 Event Round Version 1 2 Event Name Furnish and Deliver Laundry Equipment for MINNCOR Start Time Finish Time

09/23/2026 15:35:00 CDT 10/23/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Fuller,Nicole Ann Phone: 651201.3314 Fax #:

Email: nicole.fuller@state.mn.us

Event ID Format Type Page G0210-2000018491 Sell RFx 7 Event Round Version 1 2 Event Name Furnish and Deliver Laundry Equipment for MINNCOR Start Time Finish Time

09/23/2026 15:35:00 CDT 10/23/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No