Full RFP.pdf

CITY OF SPARTA, GEORGIA

REQUEST FOR PROPOSALS FOR

WATER SERVICE LINE INVENTORY SERVICES LEAD AND

COPPER RULE REVISIONS COMPLIANCE

LEAD SERVICE LINE INVENTORY AND REPLACEMENT

PROGRAM

May 15, 2025

1. INTRODUCTION

The City of Sparta (City) is requesting proposals from qualified contractors interested in providing field investigation of water service lines and inventory documentation services in conjunction with implementation of Lead and Copper Rule Revision (LCCR) Compliance related to Lead Service Line Inventory and Replacement Program in accordance with the revised United States Environmental Protection Agency (USEPA) Lead and Copper Rule. The City has received Georgia Environmental Finance Authority (GEFA) funds for this project. All contractors submitting proposal must adhere to the GEFA Supplemental General Conditions as exhibited.

All contractors submitting proposals must have demonstrated relevant experience and expertise for projects similar in nature to this project.

To be considered, responses to this Request for Proposals (RFP) must be received by 2:00 p.m. local time on June 24, 2025. Refer to Section 5 – Submittal Requirements for additional details.

2. OBJECTIVES

The objective of this project is to conduct an inventory of water services lines as part of the City’s compliance with the LCRR by developing a LCRR Compliance Program. The work required for this project includes the following:

1. The contractor will be responsible for field investigation of water service lines on the City- side and Customer-side of water meters and field verification of service line materials. Field investigation may include but not limited to, visual observation within the meter box, pot holing or excavating near the meter box on both the City side and Customer-side of the meter. The contractor shall be responsible for restoration of the property immediately after the service line materials are identified. Where service lines are located beneath paved surfaces, the contractor will be responsible for cutting and restoring pavements of various types. Pavement cutting and restoration costs will be in addition to potholing in unpaved areas.

2. Documentation of water service line materials identified by meter number and street address shall be obtained on the City-side and Customer-side of water meters. Where lead-containing connecting pieces are encountered, they should be documented in addition to the service line materials. Data obtained including photographs, line size and material of the service lines shall be documented utilizing a supplied web-based inventory program, Data obtained by field verification will be provided to the City and used for development of a Service Line Material (SLM) Inventory.

3. The City will provide an inventory to include addresses for all locations where service line field investigation inventory is required.

4. The field inventory is to be completed by December 31, 2025.

5. The attached Unit Price Bid Form to provide pricing for the work is required to be submitted by the contractor. Pricing for service line inventory (City-side and Customer- side), will be on a per-meter location basis. Extra work such as pavement cutting will be based on a square foot basis.

3. BACKGROUND

The City of Sparta conducts lead and copper compliance sampling in accordance with all State and Federal requirements. The City’s service area consists of approximately 1,186 residential and commercial service connections. The City has completed an initial inventory of their service lines and needs assistance in completing the classification of all services.

The City owns service lines from the water main up to and including the water meter (City-side). The customer owner owns the water service lines from the meter to the tap (Customer-side). Water meters are typically located behind the curb in the road right-of-way. The City has completed an initial inventory of all water services.

4. SCOPE OF SERVICES

The contractor services required for this project shall be completed in general accordance with a scope of services as needed to accomplish the major tasks and sub-tasks listed below. The final scope of services will be negotiated with the selected contractor. The City will provide a link to a web based survey to be utilized for service line classification. A service line inventory in Excel spread sheet format to include addresses will be provided.

Scope of services may include (but not limited to):

1. Development of Service Line Material (SLM) Inventory:

a. On each side of the water meter (i.e., City-side and Customer-side) the contractor shall conduct field service line verification of approximately 520 private service connections and 160 private AND public to identify unknown service line materials via: visual observation, excavation, hand hole, potholing, or other approved means to accomplish this task. If water service lines are damaged, the contractor shall be responsible for repair of damage to service lines.

b. Utilize supplied web-based survey to document and photograph service line material types and size uncovered by potholing.

c. Potholes are to be backfilled and ground surface restored to match existing conditions. Where pavement cutting is required, pavement restoration shall match existing pavement type.

d. Contractor is to provide deliverables including service line identification, address and photo documents tied to service line address.

Expected deliverables shall include (but not limited to):

1. Service Line Material (SLM) Inventory Database: The field inventory is to be completed by December 31, 2025. Fully complete wed-based survey including service line size, material, and photo documentation ready for submission to Georgia EPD on or before December 31, 2025. The City of Sparta will provide a link to the web-based program and spreadsheet template for data collection in the format requested.

5. INSURANCE REQUIREMENTS

The Contractor shall provide Contractor's general liability and other insurance as follows:

Workers' Compensation

(1) State: Statutory

(2) Applicable Federal Statutory

(3) Employer's Liability $1,000,000 per occurrence $1,000,000 per person

Contractor's Liability Insurance, which shall also include completed operations and product liability coverages and eliminate the exclusion with respect to property under the care, custody, and control of Contractor:

(1) General Aggregate Except Produces - Completed Operations $300,000

(2) Products -- Completed Operations Aggregate $300,000

(3) Personnel and Advertising Injury (Per Person/Organization) $300,000

(4) Each Occurrence (Bodily Injury and Property Damage) $300,000

(5) Property Damage liability insurance will provide Explosion, Collapse and Underground coverages where applicable.

(6) Excess Liability General Aggregate $600,000 Each Occurrence $300,000

Automobile Liability:

(1) Bodily Injury:

Each Person $100,000 Each Accident $100,000

(2) Property Damage Each Accident $100,000

(3) Combined Single Limit (Bodily Injury and Property Damage):

Each Accident $100,000

Contractual Endorsement: The Contractual Liability coverage shall provide coverage for not less than the following amounts:

(1) General Aggregate $300,000

(2) Each Occurrence

Bodily Injury and Property Damage $300,000

Additional Insureds: Additional insureds on all insurance shall be listed as follows:

City of Sparta, Georgia

The contractor and any Subcontractors shall provide evidence of insurance by providing to the Owner certificates of insurance showing their respective coverages prior to commencement of the Work.

Bonds:

Bid guarantee equivalent to five percent of the bid price. The bid guarantee shall consist of a firm commitment such as a certified check or bid bond submitted with the bid;

Performance bond equal to 100 percent of the contract price, and; Payment bond equal to 100 percent of the contract price. Bonds must be obtained from companies holding Certificates of Authority as acceptable sureties, issued by the U.S. Treasury.

6. SUBMITTAL REQUIREMENTS

All questions regarding this RFP must be directed to Engineering Management, Inc., Fletcher Holliday, at fholliday@eminc.biz

Responses to this RFP must be received by the City no later than 2:00 p.m. EST on June 24, 2025. To be considered, please submit three (3) hard copies and one (1) electronic copy in PDF format of the required qualifications addressed to:

Virginia Webb, City Clerk City of Sparta 1912 Broad Street Sparta, GA 31087 Email vwebb@cityofsparta.org

Contractor proposals will be limited to a maximum of 10 pages. All submittals will become the property of the City. Each submittal must include the following to be considered:

1. Project Schedule: [30 points] Each proposal shall specifically outline the contractor’s anticipated schedule for completion of project tasks.

2. Experience and References for Similar Projects: [20 points] Provide references (including name and contact information for the client) and summaries of similar projects in the last five (5) years for other clients. Provide a brief synopsis of previous programs or ideas that would be beneficial for the City. Also indicate who served as your project manager for each project, and who had key lead technical roles in those projects.

3. Bid Form: [50 points] Provide pricing for the project using the attached bid form.

7. SELECTION PROCESS

The City intends to select a contractor and award a contract by July 24th, 2025. City staff will review and evaluate the submittals based on:

• Responsiveness to the RFP.

• Ability to meet project schedule.

• Experience, qualifications, and availability of the proposed Project Manager.

• References on past similar projects.

• Cost

Note: The City reserves the right to make an award in whole or in part, or to reject any and all proposals and not award a contract for the services described in this RFP.

mailto:fholliday@eminc.biz

8. CITY POINT OF CONTACT

Engineering Management, Inc., Fletcher Holliday will be the City’s primary point of contact for all contractor selection matters, technical, scheduling, coordination, contractor evaluation, invoicing matters, relating to this project. All questions regarding this Request for Proposals shall be directed to Fletcher Holliday fholliday@eminc.biz

9. SUPPLEMENTAL INFORMATION

• Contract Agreement

• Water Service Inventory

• Bid Form

• Survey Document

• GEFA Supplemental General Conditions mailto:fholliday@eminc.biz

CONTRACT AGREEMENT

THIS AGREEMENT, made this day of , 2025 by and between the City of Sparta, Georgia, 1912 Broad Street, Sparta, GA 31087, acting through its Mayor and City Council, hereinafter called "Owner" and (Insert Contractor Name), (Insert Contractor Address), hereinafter called "Contractor" for the following project:

Water Service Line Inventory Services for City of Sparta, Georgia

The Owner and Contractor agree as follows.

TABLE OF ARTICLES

1 THE CONTRACT DOCUMENTS

2 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION DATE

3 CONTRACT SUM

4 PAYMENT

5 INSURANCE

6 GENERAL PROVISIONS

7 OWNER

8 CONTRACTOR

9 CHANGES IN THE WORK

10 TIME

11 PAYMENTS AND COMPLETION

12 PROTECTION OF PERSONS AND PROPERTY

13 CORRECTION OF WORK

14 MISCELLANEOUS PROVISIONS

15 TERMINATION OF THE CONTRACT

ARTICLE 1 - THE CONTRACT DOCUMENTS

The Contractor shall complete the Work described in the Contract Documents for the Project. The Contract Documents consist of:

1. This Agreement signed by the Owner and Contractor

2. Request for Proposal

3. Instructions to Proposers

4. Cost Proposal Form

5. Notice of Award

6. Water Service meter inventory

7. Survey Document

8. GEFA Supplemental General Conditions

9. Forms

ARTICLE 2 - DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION

The number of calendar days available to the Contractor to substantially complete the Work is the Contract Time. The date of commencement of the Work shall be the date of this Agreement. The Contractor shall substantially complete the Work, no later than December 31, 2025, subject to adjustment as provided in Article 9 and Article 10.

ARTICLE 3 - CONTRACT SUM

3.1 Subject to additions and deductions in accordance with Article 9, the Contract Sum is (Insert written amount and XX/100 dollars), (insert numerical amount):

3.2 The Contract Sum shall include all items and services necessary for the proper execution and completion of the Work.

ARTICLE 4 - PAYMENT

4.1 The Owner shall pay the Contractor, no later than 30 days following the receipt of detailed, monthly invoices detailing the Work completed during the previous month and verification of satisfactory Work completed, based on inspection by Owner.

ARTICLE 5 - INSURANCE

5.1 The Contractor shall provide Contractor's general liability and other insurance as follows:

Workers' Compensation

(1) State: Statutory

(2) Applicable Federal Statutory

(3) Employer's Liability $1,000,000 per occurrence $1,000,000 per person

Contractor's Liability Insurance, which shall also include completed operations and product liability coverages and eliminate the exclusion with respect to property under the care, custody, and control of Contractor:

(1) General Aggregate Except Produces - Completed Operations $300,000

(2) Products -- Completed Operations Aggregate $300,000

(3) Personnel and Advertising Injury (Per Person/Organization) $300,000

(4) Each Occurrence (Bodily Injury and Property Damage) $300,000

(5) Property Damage liability insurance will provide Explosion, Collapse and Underground coverages where applicable.

Excess Liability General Aggregate $600,000 Each Occurrence $300,000

Automobile Liability:

(1) Bodily

Injury:

Each Person $100,000

Each Accident $100,000

(2) Property Damage Each Accident

$100,000

(3) Combined Single Limit (Bodily Injury and Property Damage):

Each Accident $100,000

Contractual Endorsement: The Contractual Liability coverage shall provide coverage for not less than the following amounts:

(1) General Aggregate $300,000

(2) Each Occurrence Bodily Injury and Property Damage

$300,000

Additional Insureds: Additional insureds on all insurance shall be listed as follows:

City of Sparta, Georgia

5.2 The contractor and any Subcontractors shall provide evidence of insurance by providing to the Owner certificates of insurance showing their respective coverages prior to commencement of the work.

Bonds:

Bid guarantee equivalent to five percent of the bid price. The bid guarantee shall consist of a firm commitment such as a certified check or bid bond submitted with the bid;

Performance bond equal to 100 percent of the contract price, and; Payment bond equal to 100 percent of the contract price. Bonds must be obtained from companies holding Certificates of

ARTICLE 6 - GENERAL PROVISIONS

6.1 THE CONTRACT

The Contract represents the entire and integrated agreement between the parties and supersedes prior negotiations, representations, or agreements, either written or oral. The Contract may be amended or modified only by a written modification in accordance with Article 9.

6.2 THE WORK

The term "Work" means the services required by the Contract Documents, and includes all other labor, materials, equipment, and services provided, or to be provided, by the Contractor to fulfill the Contractor's obligations.

6.3 INTENT

The intent of the Contract Documents is to include all items necessary for the proper execution and completion of the Work by the Contractor. The Contract Documents are complementary, and what is required by one shall be as binding as if required by all.

ARTICLE 7 - OWNER

7.1 INFORMATION AND SERVICES REQUIRED OF THE OWNER

7.1.1 The Owner will furnish addresses for all water service line meter locations.

7.2 OWNER'S RIGHT TO STOP THE WORK

If the Contractor fails to correct Work which is not in accordance with the Contract Documents, the Owner may direct the Contractor in writing to stop the Work until the correction is made.

7.3 OWNER'S RIGHT TO CARRY OUT THE WORK

If the Contractor defaults or neglects to carry out the Work in accordance with the Contract Documents and fails within a seven-day period after receipt of written notice from the Owner to commence and continue correction of such default or neglect with diligence and promptness, the Owner may, without prejudice to other remedies, correct such deficiencies. In such case, the Contract Sum shall be adjusted to deduct the cost of correction from payments due the Contractor.

7.4 OWNER'S RIGHT TO PERFORM CONSTRUCTION AND TO AWARD SEPARATE CONTRACTS

7.4.1 The Owner reserves the right to perform operations related to the Project with the Owner's own forces, and to award separate contracts in connection with other portions of the Project.

7.4.2 The Contractor shall coordinate and cooperate with the Owner's own forces and separate contractors employed by the Owner.

ARTICLE 8 - CONTRACTOR

9.1 REVIEW OF CONTRACT DOCUMENTS AND FIELD CONDITIONS BY CONTRACTOR

8.1.1 Execution of the Contract by the Contractor is a representation that the Contractor has visited the various sites, become familiar with local conditions under which the Work is to be performed and correlated personal observations with requirements of the Contract Documents.

8.1.2 The Contractor shall carefully study and compare the RFP and Contract Documents with each other and with information furnished by the Owner. Before commencing activities, the Contractor shall (1) verify field conditions; (2) carefully compare this and other information known to the Contractor with the Contract Documents; and (3) promptly report errors, inconsistencies or omissions discovered to the Owner.

8.2 - CONTRACTOR'S SCHEDULE

The Contractor, after being awarded the Contract, shall begin the Work in accordance with the Work Plan presented as part of the proposal process, and shall complete the Work as detailed in this Agreement, no later than December 31, 2025.

8.3 - SUPERVISION AND PROCEDURES

8.3.1 The Contractor shall supervise and direct the Work, using the Contractor's best skill and attention. The Contractor shall be solely responsible for and have control over means, methods, techniques, sequences, and procedures, and for coordinating all portions of the

Work.

8.3.2 The Contractor shall not contract with any subcontractor or supplier to whom the Owner has made a timely and reasonable objection.

8.4 - LABOR AND MATERIALS

8.4.1 Unless otherwise provided in the Contract Documents, the Contractor shall provide and pay for labor, materials, equipment, tools, utilities, transportation, and other facilities and services necessary for proper execution and completion of the Work.

8.4.2 The Contractor shall enforce strict discipline and good order among the Contractor's employees and other persons carrying out the Contract Work. The Contractor shall not permit employment of unfit persons or persons not skilled in tasks assigned to them.

8.5 - USE OF SITE

The Contractor shall confine operations at each of the sites to areas permitted by law, ordinances, permits, the Contract Documents, and the Owner.

8.6 - CLEANING UP

The Contractor shall keep the premises and surrounding areas at each site free from accumulation of debris and trash related to the Work. At the completion of the Work, the Contractor shall restore sites to existing conditions, remove its tools, equipment, machinery, and material; and shall properly dispose of waste materials.

8.7 - INDEMNIFICATION

To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the Owner, Owner's consultants and agents and employees of any of them from and against claims, damages, losses and expenses, including but not limited to attorneys' fees, arising out of or resulting from performance of the Work, provided that such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the Work itself), but only to the extent caused by the negligent acts or omissions of the Contractor, a subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss or expense is caused in part by a party indemnified hereunder.

ARTICLE 9 - CHANGES IN THE WORK

9.1 The Owner, without invalidating the Contract, may order changes in the Work within the general scope of the Contract consisting of additions, deletions or other revisions, the Contract Sum and Contract Time being adjusted accordingly in writing.

9.2 If concealed or unknown physical conditions are encountered at any of the sites that differ materially from those indicated in the Contract Documents or from those conditions ordinarily found to exist, the Contract Sum and Contract Time shall be subject to equitable adjustment.

ARTICLE 10 - TIME

10.1 All work is to be completed no later than December 31, 2025.

10.2 If the Contractor is delayed at any time in progress of the Work by changes ordered in the Work or other causes beyond the Contractor's control, the Contract Time shall be subject to equitable adjustment.

ARTICLE 11 - PAYMENTS AND COMPLETION

11.1 CONTRACT SUM

The Contract Sum stated in the Agreement, including authorized adjustments, is the total amount payable by the Owner to the Contractor for performance of the Work under the Contract Documents.

11.2 MONTHLY PAYMENT FOR WORK PERFORMED

The Contractor is responsible for accurate reporting of work performed by invoice in accordance with Article 4 of this Agreement.

11.3 FINAL COMPLETION AND FINAL PAYMENT

11.3.1 Upon receipt of an invoice from the Contractor marked "FINAL", the Owner will inspect the Work. When the Owner finds the Work acceptable and the Contract fully performed, the Owner will promptly issue final payment.

11.3.2 Final payment shall not become due until the Contractor submits to the Owner releases and waivers of liens, and data establishing payment or satisfaction of obligations, such as receipts, claims, security interests or encumbrances arising out of the Contract.

11.3.3 Acceptance of final payment by the Contractor shall constitute a waiver of claims by that payee except those previously made in writing and identified by that payee as unsettled at the time of final invoice.

ARTICLE 12 - PROTECTION OF PERSONS AND PROPERTY

The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs, including all those required by law in connection with performance of the Contract. The Contractor shall take reasonable precautions to prevent damage, injury, or loss to employees on the Work, the Work and materials and equipment to be incorporated therein, and other property at the site or adjacent thereto. The Contractor shall promptly remedy damage and loss to property caused in whole or in part by the Contractor, or by anyone for whose acts the Contractor may be liable.

ARTICLE 13 - CORRECTION OF WORK

13.1 The Contractor shall promptly correct Work rejected by the Owner as failing to conform to the requirements of the Contract Documents. The Contractor shall bear the cost of correcting such rejected

13.2 If the Contractor fails to correct nonconforming Work within a reasonable time, the Owner may correct it in accordance with Section 7.3.

ARTICLE 14 - MISCELLANEOUS PROVISIONS

14.1 ASSIGNMENT OF CONTRACT

Neither party to the Contract shall assign the Contract as a whole or part without written consent of the other.

14.2 GOVERNING LAW

The Contract shall be governed by the law of the State of Georgia.

ARTICLE 15 - TERMINATION OF THE CONTRACT

15.1 TERMINATION BY THE CONTRACTOR

If the Owner fails to issue payment as provided in Article 4 for a period of 60 days, through no fault of the Contractor, the Contractor may, upon seven additional days' written notice to the Owner, terminate the Contract and recover, from the Owner, payment for Work executed including reasonable overhead and profit, and costs incurred by reason of such termination.

15.2 TERMINATION BY THE OWNER FOR CAUSE

15.2.1The Owner may terminate the Contract if the Contractor

1. repeatedly refuses or fails to supply enough properly skilled workers or proper equipment;

2. fails to make payment to subcontractors in accordance with the respective agreements between the Contractor and the subcontractors;

3. persistently disregards laws, ordinances, or rules, regulations or orders of a public authority having jurisdiction; or

4. is otherwise guilty of substantial breach of a provision of the Contract Documents.

15.3 TERMINATION BY THE OWNER FOR CONVENIENCE

The Owner may, at any time, terminate the Contract for the Owner's convenience and without cause.

The Contractor shall be entitled to receive payment for Work executed, and costs incurred by reason of such termination, along with reasonable overhead and profit on the Work not executed.

IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, the Agreement in two (2) counterparts, each of which shall be deemed an original, in the year and day first above written.

CITY OF SPARTA, GEORGIA

Allen Haywood Mayor

(SEAL)

ATTEST:

Virginia Webb

City Clerk

CONTRACTOR NAME

Name Title

BID FORM 1

City of Sparta, Georgia May 15, 2025 Water Service Line Inventory Services

BID FORM

Proposal of (hereinafter called "Bidder"), organized and existing under the laws of the State of , doing business as *.

*Insert "a corporation", "a partnership", or "an individual" as applicable.

To the City of Sparta, Georgia (hereinafter called "Owner").

In compliance with your Advertisement for Bids, Bidder hereby proposes and agrees to perform and furnish all Work for the construction of the WATER SERVICE LINE INVENTORY SERVICES in strict accordance with the Contract Documents, within the time set forth therein, and at the price(s) stated below.

By submission of this Bid, Bidder certifies, and in the case of joint Bid each party thereto certifies as to its own organization, that:

1. The undersigned BIDDER proposes and agrees, if this Bid is accepted; to enter into an agreement with OWNER in the form included in the Contract Documents; to perform and furnish all Work as specified or indicated in the Contract Documents; and to complete the work within the Times indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents.

2. BIDDER accepts all of the terms and conditions of the Request for Bids, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for sixty (60) days after the day of Bid opening. BIDDER will sign and deliver the required number of counterparts of the Agreement and Certifications of Insurance, and other documents required by the Bidding Requirements within ten (10) days after the date of OWNER's Notice of Award.

3. In submitting the Bid, BIDDER represents, as more fully set forth in the Agreement, that:

a. BIDDER has examined and carefully studied the Bidding Documents and the following Addenda, receipt of all which is hereby acknowledged: (List Addenda by Addendum Number and Date)

BID FORM 2

City of Sparta, Georgia May 15, 2025 Water Service Line Inventory Services

b. BIDDER has visited the site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, performance and furnishing of the Work;

c. BIDDER is familiar with and is satisfied as to all federal, state and local Laws and

Regulations that may affect cost, progress, performance and furnishing of the

g. BIDDER has given OWNER written notice of all conflicts, errors, ambiguities or discrepancies that BIDDER has discovered in the Contract Documents and the written resolution thereof by OWNER is acceptable to BIDDER, and the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work for which this Bid is submitted.

h. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation;

BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for itself any advantage over any other Bidder or over

OWNER.

4. BIDDER will complete the Work in accordance with the Contract Documents for the following unit price(s):

BID SCHEDULE

Item No.

Item

Est.

Qty.

Unit

Unit Price

Amount

1.

Service Line Inventory per Water Service Meter Location (including City side and customer side service line inventory)

EA

Dollars & Cents

Unit Price in Words

2.

Service Line Inventory per Water Service Meter

Location (to only include customer side service line inventory)

EA

BID FORM 3

3.

Pavement Cutting & Repairs (matching existing pavements)

SF

Total Amount Base Bid: $

(Price in Words)

NOTE: Amounts shall be shown in words and figures; the amount written in words shall take precedence.

5. The project requires that the Contractor substantially complete the work by December 31, 2025.

6. BIDDER will complete the Work in accordance with the Contract Documents.

7. Communications concerning this Bid shall be addressed to:

The address of BIDDER indicated below.

BIDDER

* Doing Business as:

Primary Contact Person

Bidder's Mailing Address

Bidder's Phone #

Bidder's Email

THIS BID submitted on , 2025.

BIDDER

By Title Signature

(Please print)

BID FORM 4

ATTEST

By Title

(Please print)

PARTIAL PAYMENT ESTIMATE

CONTRACT NO.

PARTIAL PAYMENT ESTIMATE NO. 1

OWNER:

CONTRACTOR:

PERIOD OF ESTIMATE

FROM TO

CONTRACT CHANGE ORDER SUMMARY

ESTIMATE

NO.

ADDITIONS ($)

DEDUCTIONS ($)

1. Original Contract $0

2. Change Orders $0

3. Revised Contract (1 + 2) $0

4. Work Completed* $0

5. Stored Materials* $0

6. Subtotal (4 + 5) $0

7. Retainage $0

8. Previous Payments $0

9. Amount Due (6-7-8) $0

TOTALS

NET CHANGE

* Detailed breakdown attached.

CONTRACT TIME

Original (days) Revised Remaining

On Schedule Yes No

Starting Date Projected Completion

CONTRACTOR'S CERTIFICATION:

The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this payment estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for work for which previous payment estimates were issued and payments received from the owner, and that current payment shown herein is now due.

Contractor

By

Date

APPROVED BY OWNER:

Owner

By

Date

ENGINEER'S STATEMENT:

The undersigned has carefully observed the work and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance with the contract documents.

Engineer: Engineering Management , Inc.

By

GEORGIA

COUNTY

CONTRACTOR'S AFFIDAVIT AND LIEN WAIVER

FOR VALUABLE CONSIDERATION paid to the undersigned, the receipt of which is hereby acknowledged, the undersigned, by and on behalf of (hereinafter "Contractor") does hereby waive, release and relinquish any and all claim of right of lien which the undersigned now has or may have hereinafter upon the premises of the (hereinafter "Owner"), and hereby certifies that except as contained on the attached payment request, contractor has paid in full all labor, materials, taxes, insurance premiums and other costs, payments or expense which are applicable to construction of improvements on the premises and lands of the Owner and agrees to hold harmless and indemnify the for any and all claims arising out of labor, materials or other services provided by Contractor. Contractor further certifies that it has complied with all federal, state and local tax laws, including social security law, unemployment compensation laws and worker's compensation laws insofar as applicable to the performance of this contract.

Sworn to and subscribed before me this (NAME OF CONTRACTOR) day of , ______. By:

Attest:

Notary Public

CONTRACT CHANGE ORDER

Contract No.

Order No.

Date:

Project Title:

State: Georgia:

Owner:

County:

TO:

(Contractor)

You are hereby requested to comply with the following changes from the contract plans and specifications.

Description of Changes

(Supplemental Plans & Specs. Attached)

Decrease In

Contract Price

Increase In

Contract Price

TOTAL

Justification:

Previous Contract Amount: $

Amount of Change Order: $

Current Contract Amount: $

Previous Contract Time Days Date

Change in Contract Time Days

Current Contract Time Days Date

REQUESTED:

(Owner) (Date)

RECOMMENDED:

(Owner's Architect/Engineer) (Date)

ACCEPTED:

Contractor) (Date) This document will be used as a record of any changes to the original construction contract.

23-049/09-24 (Bid Bond) 00410-1

BID BOND

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, (name, address & phone number) as Principal, and (name, address & phone number) as Surety, held and firmly bound unto the City of Sparta, Georgia, as OWNER in the penal sum of five (5%) percent of the total bid which equals for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors and assigns.

The condition of the above obligation is such that whereas the Principal has submitted to the OWNER a certain Bid, attached hereto and hereby made a part hereof to enter into a contract in writing for the work described as follows:

PROJECT DESCRIPTION:

The Project consists of, but is not limited to, the following major elements:

Water Service Line Inventory

NOW, THEREFORE,

(a) If said Bid shall be rejected, or in the alternate,

(b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said Bid) and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the OWNER may accept such Bid; and said Surety does hereby waive notice of any such extension.

IN WITNESS WHEREOF, the Principal and Surety have executed this Bond by causing their respective names to be hereunto subscribed and their seals to be hereunto affixed by their duly authorized officers, on this the day of , 20__.

23-049/09-24 (Bid Bond) 00410-2

CONTRACTOR - PRINCIPAL:

BY

(Please Type)

Note: Attest for a Corporation must be by the corporate secretary; for a partnership by another partner; for an individual by a Notary.

SURETY:

BY

Note: Surety companies executing Bonds must appear on the Treasury Department's most current list

(Circular 570 as amended) and be authorized to transact business in the state where the project is located.

END OF SECTION

23-038/9-24 (Non-collusion Affidavit of Prime Bidder) 00460-1

SECTION 00460

NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

IN ACCORDANCE WITH O.C.G.A. 36-91-21(d)(e)

State of }

County of }

, being duly sworn, deposes and says that:

1. He/she is (owner, partner, officer, representative, or agent) of the Bidder that has submitted the attached

Bid.

2. He/she is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid.

3. Such Bid is genuine and is not a collusive or sham Bid.

4. Neither the said Bidder, nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person, to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit or cost element of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the OWNER (Local Public Agency) or any person interested in the proposed Contract.

5. The price or prices quoted in the attached Bid are fair and proper and not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Subscribed and Sworn to before me this day of , 20

Notary Signature (Seal)

My Commission Expires:

(Notice To Proceed) 00560-1

NOTICE TO PROCEED

TO:

PROJECT DESCRIPTION:

The site of the proposed WORK is for the , Georgia.

The project consists of, but is not limited to the following major elements:

Field service line inventory of approximately service connections.

You are hereby notified to commence WORK in accordance with the Agreement dated , 20 , on or before , 20 , and you are to complete the WORK on or before , 20 .

Dated this day of , 20 .

, GEORGIA

OWNER

BY:

TITLE:

Receipt of the above "Notice to Proceed" is hereby acknowledged this the day of , 20 .

CONTRACTOR

23-049/09-24 (Labor and Material Payment Bond) 00530-1

LABOR AND MATERIAL PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS: that

(full name and address or legal title of CONTRACTOR), hereinafter called the "Principal", a (Corporation, Partnership or Individual) and, name and address or legal title of Surety), hereinafter called the "Surety", are held and firmly bound unto the City of m Sparta ,12912 Broad Street, Sparta, Georgia 31087, hereinafter called the "OWNER", and unto all persons, firms, and corporations who or which may furnish labor, or who furnish materials to perform as described under the contract and to their successors and assigns in the total aggregate penal sum of

Dollars ($ ), in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, or heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

WHEREAS, Principal has by written agreement dated , 20__, entered into a contract with OWNER for The Water Service Line Inventory for Hoschton, Georgia which consists of:

PROJECT DESCRIPTION

Water Service Line Inventory in accordance with Drawings and Specifications prepared by Engineering Management, Inc., 303 Swanson Drive, Lawrenceville, GA 30043, which contract is by reference made a part hereof, and is hereinafter referred to as the Contract.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Principal shall promptly make payment to all claimants as hereinafter defined, for all labor and material used or reasonably required for use in the performance of the Contract, then this obligation shall be void; otherwise it shall remain in full force and effect, subject, however, to the following conditions:

1. A “Claimant” shall be defined herein as one having a direct contract with the Principal or with a

Subcontractor of the Principal for labor, material, or both, used or reasonably required for use in the performance of the Contract, labor and material being construed to also include that part of water, power, light, heat, oil, gasoline, telephone service or rental of equipment directly applicable to the Contract.

2. The above named Principal and Surety hereby jointly and severally agree with the OWNER that every claimant as herein defined, who has not been paid in full before the expiration of a period of ninety (90) days after the date on which the last of such claimant's work or labor was done or performed, or materials were furnished by such claimant, may sue on this bond for the use of such claimant, prosecute the suit to final judgment for such sum or sums as may be justly due claimant, and have execution thereon. The OWNER shall not be liable for the payment of any costs or expenses of any such suit.

3. No suit or action shall be commenced hereunder by any claimant:

23-049/09-24 (Labor and Material Payment Bond) 00530-2

a. Unless claimant, other than one having a direct contract with the Principal, shall have given written notice to any two of the following: the Principal, the OWNER, or the Surety above named, within ninety (90) days after such claimant did or performed the last or the work or labor, or furnished the last of the materials for which said claim is made, stating with substantial accuracy the amount claimed and the name of the party to whom the materials were furnished, or for whom the work or labor was done or performed. Such notice shall be served by mailing the same by registered mail or certified mail, postage prepaid, in an envelope addressed to the Principal, OWNER or Surety, at any place where an office is regularly maintained for the transaction of business or served in any manner in which legal process may be served in the state in which the aforesaid project is located, save that such service need not be made by a public officer.

b. After the expiration of one (1) year following the date on which Principal ceased WORK on said Contract, it being understood, however, that if any limitation embodied in this bond is prohibited by any law controlling the construction hereof such limitation shall be deemed to be amended so as to be equal to the minimum period of limitation permitted by such law.

c. Other than in a state court of competent jurisdiction in and for the county or other political subdivision of the state in which the Project, or any part thereof, is situated, or in the United States District Court for the district in which the Project, or any part thereof, is situated, and not elsewhere.

4. The amount of this bond shall be reduced by and to the extent of any payment or payments made in good faith hereunder, inclusive of the payment by Surety of mechanics' liens which may be filed of record against said improvement, whether or not claim for the amount of such lien be presented under and against this bond.

23-049/09-24 (Labor and Material Payment Bond) 00530-3

Signed and sealed this * day of , 20___.

PRINCIPAL:

(WITNESS) (SEAL)

LOCAL SURETY AGENT: SURETY:

NAME: TITLE:

ADDRESS:

(WITNESS) (SEAL)

PHONE NO.:

NOTE: Surety companies executing Bonds must either appear on the Treasury Department most current list

(Circular 570, as amended) or be authorized by the Insurance Commissioner to transact business in the state where the project is located.

NOTE: Surety and insurance companies must have an AM Best rating of A-6 or greater, be listed in the

Federal Registry of Companies holding Certificates of Authority and Acceptable Sureties on Federal Bonds, or be licensed by the Georgia Insurance Department and the Georgia Secretary of State to do business in the State of Georgia. In lieu of a Payment Bond, a Cashier’s Check, Certified Check, or Cash may be submitted in an amount not less than the total amount payable by the terms of the

CONTRACT.

*NOTE: Date of Bond must not be prior to date of Contract. Attest for a corporation must be by the corporate secretary; for a partnership by another partner; for an individual by a Notary.

23-049/09-24 (Labor and Material Payment Bond) 00530-4

1323-049/09-24 (Performance Bond) 00520-1

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS: that

(Name/Address of CONTRACTOR), of the State of Georgia, hereinafter called the "Principal", and

(Name/Address of Surety), hereinafter called the "Surety", are held and firmly bound unto the (OWNER) Georgia, hereinafter called the "OWNER", in the total aggregate penal sum of ($ ) in lawful money of the United States, for the payment of which sum in lawful money of the United States well and truly to be made, we do hereby bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally firmly by these presents.

The condition of this obligation is such that whereas Principal has entered into a certain Contract with OWNER, dated as of the day of , 20 , a copy of which is hereto attached and made a part hereof for the WATER SERVICE LINE INVENTORY

NOW, THEREFORE, if the Principal shall in all respects comply with and perform all the terms and conditions of the Contract (which includes the Drawings, Specifications, and Contract Documents) and such alternations as may be made in said Contract as the documents therein provide for, during the original term thereof and any extensions thereof which may be granted by OWNER with or without notice to Surety, and during the one (1) year warranty period, and if Principal shall satisfy all claims and demands and shall indemnify and save harmless the OWNER against and from all costs, expenses, damages, injury, or conduct, want of care, skill, negligence or default, including compliance with performance guarantees and patent infringements by the Principal, then this obligation shall be void; otherwise, Principal and Surety jointly and severally agree to pay to OWNER any difference between the sum to which the Principal would be entitled on completion of the Contract and that which OWNER may be obliged to pay for the completion of the WORK by contract or otherwise, together with any damages, direct or indirect, or consequential, which OWNER may sustain on account of such work, or on account of the failure of the Principal to keep and execute all provisions of the Contract.

Principal and Surety further bind themselves, their heirs, executors, administrators, and assigns, jointly and severally, that if the Principal shall keep and perform its agreement to repair or replace defective work or equipment during the warranty period of one (1) year as provided, then this paragraph shall be void; but if default shall be made by Principal in the performance of its contract to so repair or replace said work, then this paragraph shall be in effect and OWNER shall have and recover from Principal and its Surety, damages for all defective conditions arising by reason of defective materials, work, or labor performed by or on the account of Principal and it is further understood and agreed that this obligation shall be a continuing one against the Principal and Surety hereon, and the successive recoveries may be had hereon for successive breaches until the full amount shall have been exhausted; and it is further understood that the obligation therein to maintain said Work shall continue throughout said maintenance period, and the same shall not be changed, diminished or in any manner affected from any cause during said time; and to fully save and hold OWNER harmless for any damages it may be caused to pay on account of injury to person, loss of life or damage to property.

1323-049/09-24 (Performance Bond) 00520-2

And the Surety, for value received, hereby stipulates and agrees that the obligations of the Surety and this Bond shall in no way, be impaired or affected by any extension of time, modification, omission, addition, or change in or to the Contract, the WORK to be performed thereunder, or by any payment thereunder, before the time required therein, or by any waiver of any provision thereof, or by any assignment subletting or other transfer thereof, or of any part thereof, of any work to be performed, or of any moneys due to become due thereunder; and the said Surety does hereby waive notice of any and all such extensions, modifications, omissions, additions, changes, payments, waivers, assignments, subcontracts, and transfers, and hereby stipulates and agrees that executors, administrators, successors, assignees, subcontractors, and other transferee shall have the same effect as to said Surety as though done or omitted to be done by and in relation to the Principal.

It is expressly agreed that the Bond shall be deemed amended automatically and immediately, without formal and separate amendments hereto, upon amendment to the Contract not increasing the contract price more than 20 percent, so as to bind the Principal and the Surety to the full and faithful performance of the Contract as so amended. The term "Amendment", wherever used in this Bond, and whether referring to the Bond, or the Contract shall include any alteration, addition, extension, or modification of any character whatsoever.

No final settlement between the OWNER and the Principal shall abridge the right of the other beneficiary hereunder, whose claim may be unsatisfied.

IN WITNESS WHEREOF, the Principal and Surety have executed this Bond by causing their respective names to be hereunto subscribed and their seals to be hereunto affixed by their duly authorized officers, on this the day of , 20 .

CONTRACTOR (Principal)

NAME:

(Please Print or Type)

*NOTE: Date of Bond must not be prior to date of Contract. Attest for a corporation must be by the corporate secretary; for a partnership by another partner; for an individual by a Notary.

1323-049/09-24 (Performance Bond) 00520-3

LOCAL SURETY AGENT SURETY

NAME: BY:

ADDRESS: NAME:

(Please Print or Type)

PHONE NO:

WITNESS:

NOTE: Surety companies executing Bonds must either appear on the Treasury Department most current list (Circular 570, as amended) or be authorized by the Insurance Commissioner to transact business in the state where the project is located.

NOTE: Surety and insurance companies must have an AM Best rating of A-6 or greater, be listed in the Federal Registry of Companies holding Certificates of Authority and Acceptable Sureties on Federal Bonds, or be licensed by the Georgia Insurance Department and the Georgia Secretary of State to do business in the State of Georgia. For performance bonds less than $300,000, an irrevocable letter of credit from a bank as defined in O.C.G.A. Code Section 7-1-4 may be submitted in lieu of a Bond.

(Contractor Affidavit for Electronic…