Full RFI 5400025915.docx

2SAP

State of South Carolina

Request for Information

5400025915 Replaces RFI 5400025749 Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400025915 9/8/2023

RUTHIE BISHOP

Purchasing @doc.sc.gov Bishop.Ruthie@doc.state.sc.us SC Department of Corrections Attn: Purchasing Branch 4420 Broad River Road Columbia SC 29210

DESCRIPTION: FCC-Certified Contraband Interdiction Systems (CIS) and Services for the SC Department of Corrections (TESTING AND INFORMATIONAL PURPOSES)

USING GOVERNMENTAL UNIT: SC Department of Corrections

The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior. See "Submitting Your Paper Offer or Modification" provision.

SUBMIT YOUR SEALED OFFER TO EITHER OF THE FOLLOWING ADDRESSES:

MAILING ADDRESS:

SC Department of Corrections Attn: Purchasing Branch 4530 Broad River Road Columbia SC 29210

PHYSICAL ADDRESS:

SC Department of Corrections Attn: Purchasing Branch ATTN: Tracy Blankenship 4530 Broad River Road Columbia SC 29210

SUBMIT OFFER BY (Opening Date/Time: 09/25/2023 @ 11:00AM

**BIDS ARE RECEIVED MONDAY THROUGH FRIDAY 8:00AM -4:00PM

**VENDOR MUST SUBMIT 1 ORIGINAL MARKED ORIGINAL AND 9 COPIES EACH MARKED COPY

**ALL VEDOR MUST BE REGISTERED WITH THE STATE OF SC. TO BECOME A REGISTERED VENDOR PLEASE GO TO THE FOLLOWING WEBSITE: WWW.PROCUREMENT.SC.GOV

NUMBER OF COPIES TO BE SUBMITTED: 10 Hard Copies

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Not Applicable

You must submit a signed copy of this form with Your Offer. By signing, you agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.) ___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - PAPER ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

SOUTH CAROLINA DEPARTMENT OF CORRECTIONS

PURCHASING BRANCH

COLUMBIA, SOUTH CAROLINA 29210

RFI 5400025915 replaces RFI 5400025749

ALL INTERESTED VENDORS MUST REPSOND TO RFI 5400025915

Request for Information

The original correctional system in South Carolina was established in 1866 when the South Carolina Legislature passed an act that created the first state-level prison for felons that were housed in county facilities. In 1960, the Governor of South Carolina created a new state agency named the South Carolina Department of Corrections. Today, the Department of Corrections is still a state agency, reporting directly to the Governor. The Department of Corrections currently employs approximately 4,500 employees, and houses 15,000 inmates at 21 institutions.

The Department of Corrections has twenty-one institutions and they are categorized into four distinct security levels: close security, medium security and community-based pre-release/work centers. Minimum Out Level (MO) are community-based pre-release/work center that house minimum-security non-violent inmates who are within 26 months of release. Minimum Level (MI) are minimum-security facilities that house inmates with relatively short sentences to time to serve. Medium Level (ME) are medium-security institutions. With single fenced perimeters and electronic surveillance, medium level institutions provide a higher level of security than Minimum level facilities. Close Level (CL) are high security institutions designed to primarily to house violent offenders with longer sentences, and inmates who exhibit behavioral problems. The architectural design of the institution, type of housing, operational procedures, and the level of security staffing determine an institution’s security level. Inmates are assigned to institutions to meet their specific security, programming, medical, educational, and work requirements.

Brief Description

The purpose of this Request for Information (RFI) is for The South Carolina, Department of Corrections, to determine interest and collect information to include an estimated cost specific information regarding potential sources of supply for FCC-Certified Contraband Interdiction Systems (CIS) and Services for the SC Department of Corrections.

The agency is seeking information regarding both MOBILE contraband cell phone detection services, rendered using a mobile or temporary deployment of an FCC-Certified Contraband Interdiction System (CIS), and CONTINUOUS contraband cell phone detection services, rendered using an FCC-Certified Contraband Interdiction System (CIS) or CIS components permanently installed at a correctional facility. Proposals may include CIS systems designed for detection only or systems offering full management of contraband wireless devices (MAS / MAS-E).

BACKGROUND

On July 13, 2021, the Federal Communications Commission (FCC) issued a report and order in FCC document number FCC-21-82 regarding contraband phones in correctional facilities. This order established a rules-based process through which corrections departments can directly request that wireless providers disable contraband phones detected in their facilities by an FCC-certified Contraband Interdiction System (CIS). The FCC issued further guidance on this process in a December 2021 public notice (“Guidance PN”) in FCC document number DA 21-1572, including the requirements for certification as a CIS eligible for use in the submission of qualifying requests for the disabling of contraband wireless devices in correctional facilities.

GENERAL CIS REQUIREMENTS

The agency is seeking information from CIS vendors who meet the following general requirements.

1. The Vendor must use an FCC-certified CIS for contraband cell phone detection to obtain cellular identifiers of contraband devices within a target facility sufficient to meet the following requirements for disabling requests as stated in the FCC’s order:

a. identify the applicable wireless service provider

b. uniquely describe each of the devices in question at the subscription level

c. uniquely describe each of the devices in question at the device level

2. The CIS must be capable of capturing both subscription and device identifiers from all cell phones, including those that support and attempt to connect to surrounding networks via Fifth Generation (5G) cellular technologies.

3. The Vendor must use the CIS in a way that enables the capture of identifiers throughout a facility, regardless of the geographic, physical, or other characteristics of the facility.

4. The Vendor must determine with high confidence whether captured identifiers belong to contraband devices, eliminating ‘false positives’ and minimizing ‘false negatives’. SCDC will provide a list of authorized devices for each facility, which should be excluded from reports and disabling requests.

5. The CIS must have FCC approval of its initial certification application. (Note that this does not include the site-based testing and self-certification portion of the FCC certification process).

6. The Vendor must complete the site-based testing and self-certification process at all sites where mobile detection events or CIS installations are performed.

7. The Vendor must perform CIS installations and mobile detection events as covertly as possible.

8. The Vendor must obtain and renew as necessary any temporary certification, arrangement, or agreement needed to install a CIS or carry out a mobile detection event. This includes but is not limited to CIS certification, spectrum lease agreements, or special temporary access (STA) grants for spectrum access.

9. The Vendor must prepare reports for SCDC containing the identifiers of detected contraband devices, in a format that may be used to submit disabling requests to wireless providers.

10. Does your system make use of roaming agreements with wireless carriers? If not, do you have plans for incorporating roaming agreements in the future?

11. Do you anticipate any changes in the cellular ecosystem in the coming years that could threaten the effectiveness of your system, and if so, how do you plan to respond?

INFORMATION REQUESTED

Please provide information detailing all CIS services offered and technology used by the CIS. CIS services may include deployments that provide contraband cell phone detection and identification only, or systems that provide detection and identification as part of a traditional Managed Access System (MAS) or MAS-Evolved deployment.

Please provide a spreadsheet that includes a brief product description, category designation, SKU number, and most recent published list price for all currently available Contraband Interdiction System (CIS) related products and services (including but not limited to all hardware, software, interfaces, optional components, installation, implementation, maintenance / support services, etc). Pricing may include hardware purchase, lease, and / or rental options. If a turnkey CIS as a monthly service is offered, please include any one-time installation costs or minimum term of service required.

ON SITE DEMONSTRATION

The agency is offering all qualified CIS vendors the opportunity to demonstrate their offerings at one of the seven (7) Correctional Facilities listed below. Vendors interested in providing an on-site demonstration should include a generic demonstration plan including the proposed demonstration timeline, any agency assistance needed during system installation or testing, and a detailed description of how the effectiveness of the system will be demonstrated. The demonstration should last for 3 months/90 days.

Broad River 4460 Broad River Road Columbia, SC 29210

Perry CI 430 Oaklawn Road Pelzer, SC 29669

McCormick CI (L3) 386 Redemption Way McCormick, SC 29899

Lieber CI (L3) 136 Wilborn Avenue Ridgeville, SC 29472

Kershaw CI 4848 Goldmine Highway Kershaw, SC 29067

Ridgeland CI 5 Correctional Road Ridgeland, SC 29936

Turbeville CI 1578 Clarence Coker Hwy Turbeville, SC 29162

SCDC UNDERSTANDS ALL PRICING PROVIDIED IN THIS RFI IS ESTIMATED PRICES ONLY.

TO PARTCIPATE IN THIS RFI YOU MUST BE A REGISTERED VENDOR WITH THE STATE OF SOUTH CAROLINA. VENDORS CAN REGISTER AT THE FOLLOWING WEBSITE: WWW.PROCURMENT.SC.GOV UNDER THE TAB DOING BUISNESS WITH US

**VENDOR MUST SUBMIT 1 ORIGINAL MARKED ORIGINAL AND 9 COPIES EACH MARKED COPY TO THE FOLLOWING ADDRESS:

SC Department of Corrections Request for Information #5400025915 SCDC Purchasing Department/ Attn: Tracy Blankenship 4530 Broad River Road Columbia, SC 29210

ALL INTERESTED VENDOR MUST RESPOND TO THIS RFI.

PRICING SCHEDULE FOR INFORMATIONA; PURPOSES ONLY:

SCDC UNDERSTANDS AND ACKNOWLEDGES THAT ACCURATE PRICING CANNOT BE PRVIDED WITHOUT A SITE VISIT. THEREFORE SCDC IS PROVIDING YOU WITH THE ACREAGE OF EACH FACILITY TO OBTAIN EXTIMATED PRICING.

SCDC acres inside fence

ESTIMATED PRICING SCHEDULE

Estimated Installation fee

Estimated Totals

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