Fuels and Oil - SOW - 10Sept2025.pdf

STATEMENT OF WORK (SOW) FOR FUEL AND OIL SERVICES

KEESLER AFB OPEN HOUSE/AIR & SPACE EXPO

KEESLER AFB AND BILOXI, MS

30 October – 3 November 2025

1. DESCRIPTION OF SERVICE: GENERAL REQUIREMENTS

1.1 Scope of Work. The Contractor shall provide all equipment, personnel, and travel covered to support 2025 Keesler AFB Open House/Air Show with Period of Performance of 30 October through 3 November 2025. Equipment is to include one LL 100 AVGAS fuel truck with fuel driver/servicer to be on-site at Keesler AFB to fuel air show aircraft. In addition, shall ensure that 55-gallon drums of smoke oil as well as containers of lubricating oils/fluids are delivered to both Keesler AFB and Gulfport-Biloxi Airport as delineated in attachment #1. Equipment used to transfer fuel, lubricating oils/fluids/smoke oil will be provided by the contractor. The contractor shall assist and coordinate with Keesler AFB fuels personnel to transport and distribute approximately 20 gallons of Government provided Mogas in contractor provided containers for generators at Biloxi Beach, and Gulfport-Biloxi Airport. Smoke oil to be delivered to Biloxi‐ Gulfport Airport for the Thunderbird performance(s) via flatbed truck with a liftgate or shipped directly. The contractor shall perform to the standards in this Statement of Work (SOW) and in accordance with (IAW) AFMAN 10-1004 dated 23 August 2018.

1.2 Contractor. The Contractor shall provide fuel and oil types and amounts listed on attachment #1. Contractor shall also provide personnel and equipment to fuel, pump oil, and track amounts supplied to aircraft as identified in attachment #1 on dates specified in this SOW.

1.3 Performance. Contractor shall have fuel vehicle on the Keesler Airfield by 1200 hrs on 30 October 2025 and remain at the Keesler Airfield until 1200 hrs on 03 November 2025 to distribute fuel to performer aircraft. Contractor shall be available during normal duty hours between 7:00am – 5:00pm CST for 30 October – 02 November 2025 and between 7:00am – 12:00pm for 03 November 2025 of the air show. Contractor shall monitor and record fueling amounts for Appropriated Funded (APF) aircraft and Non-Appropriated Funded (NAF) aircraft.

Government will provide the lists of which aircraft belong to each funding stream (see attachment #2). The contractor shall assist and coordinate with Keesler AFB fuels personnel to transport and distribute approximately 20 gallons of Government provided Mogas in contractor provided containers for generators to power flight operations equipment 30 October – 03 November 2025.

In addition, the contractor shall transport and distribute where needed smoke oil and other lubricating fluids as well as transfer smoke oil and lubricating fluids to airframes identified in attachment #1. A forklift and a driver will be provided by the government for movement of purchased smoke and lubricating oils upon request.

1.4 Deposits. Advance payment is not authorized, nor will the Government pay a deposit under this contract. Payment shall be made in one lump sum and within 30 days of receipt of invoice and material inspection and receiving report via Wide Area Work Flow (WAWF).

1.5 Air Show. Keesler AFB Open House/Air & Space Expo is a 4-day event. Operating hours will be at the discretion of the Open House/Air & Space Show Director. The Contractor shall arrive with sufficient time to be prepared to execute the performance detailed in paragraph 1.3 of this section.

2. GOVERNMENT FURNISHED PROPERTY/SERVICES

2.1 Lodging. The Contactor shall not include a fee for lodging. The Government will provide up to three single-occupancy, non-smoking rooms on base. The Contractor will submit the number of rooms required in their official quote not to exceed three rooms. The Contractor shall be responsible for paying for all miscellaneous items consumed. A credit card for each room provided shall be required upon check-in to cover any miscellaneous item costs.

2.2 Transportation. The Contractor shall not include a fee for ground transportation. If required, the Government will provide one fully insured automobile.

3.0 ADDITIONAL INFORMATION

3.1 SECURITY REQUIREMENTS. All Contractor Personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the Government installation, shall abide by all security regulations of the installation (i.e., 81 TRW Plan 31-101, Integrated Defense, or AFI 31-101, Integrated Defense.). The Contractor shall sign an agreement stipulating the security requirements of this contract.

3.1.1. Base Access. The Contractor shall obtain personal identification passes for all Contractor Personnel and vehicle passes for all Contractor Personnel’s personal vehicles, to include prospective Contractor Personnel, requiring entry onto KAFB. Additionally, the Contractor shall keep current, for Government inspection, a list of the names of Contractor Personnel employed on this contract. Contractor Personnel shall complete Keesler AFB Form 299, Application for KAFB Identification Card, and submit it through the CO to the Security Forces and Pass and Registration.

Vehicle registration, proof of insurance, and a valid driver’s license must be presented for all vehicles to be registered.

3.2 SAFETY

3.2.1. Obligations: Contractors shall comply with the Occupational Safety and Health Act (OSHA, Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926. The detailed provisions of the act for accident prevention are directly applicable to all Contractor operations. Contractors shall comply with applicable AFI 91-203 Air Force Consolidated Occupational Safety Instructions. Prime Contractors are also responsible for ensuring any sub-contractors also adhere to OSHA Guidance. OSHA compliance officers visit Contractor worksites on the installation.

3.2.2. Responsibilities: Following is a list of responsibilities for Contracting, Contractor, and Wing Safety personnel.

3.2.2.1. Contractor Responsibilities.

3.2.2.1.1. Contractors are responsible for ensuring all industrial safety provisions are followed.

3.2.2.1.2. Contractors must report all accidents involving Air Force people, property, or equipment damage, and any Contractor personnel injured in the performance of the Air Force contract to the CO.

3.2.2.1.3. Take immediate corrective action to comply with safety regulations if informed of a violation by the CO.

3.2.2.2. Contracting Officer (CO) Responsibilities:

3.2.2.2.1. Inform Contractor of non-compliance with safety regulations, which may cause injury to Air Force personnel or property.

3.2.2.2.2. Notify Wing Safety of any injuries or damage to AF property reported by the Contractor, in performance of an Air Force contract.

3.2.2.3. Wing Safety Responsibilities.

3.2.2.3.1. 81st Training Wing Safety Personnel will periodically monitor Contractor operations to ensure safety regulation compliance as it applies to Air Force personnel and equipment.

3.2.2.3.2. Wing Safety personnel are available to the CO for technical assistance on matters pertaining to accident prevention.

3.2.2.3.3. Notify the CO if a safety procedure or condition exists which requires correction by the Contractor.

3.2.3. Safety Rules: Contractors shall pay particular attention to the following safety rules and ensure strict compliance while on the installation.

3.2.3.1. General Safety Rules While on the Installation.

3.2.3.1.1. Ensure adequate lighting and barricading is available and used for day and night operations.

3.2.3.1.2. Use proper shoring during trenching operations.

3.2.3.1.3. Post proper warning signs at indoor and outdoor operations.

3.2.3.1.4. Secure materials when doing high work, during high winds, or when high winds are forecasted.

3.2.3.1.5. Use warning signs, barricades, or flagmen when operations present a hazard to drivers, pedestrians, or workers.

3.2.3.2. Traffic Rules While on the Installation. All drivers, mobile equipment, and vehicles must comply with applicable federal, state, and local laws.

3.2.3.2.1. Seat belts are mandatory for all passengers as well as drivers

3.2.3.2.2. An approved bicycle helmet is required to be properly worn while riding bicycles on the installation.

3.2.3.2.3. Drive the speed limit:

3.2.3.2.3.1. Base proper speed limit is 25 mph or as posted.

3..3.2.3.2. Housing area speed limit is 15 mph.

3.2.3.2.3.3. Parking lot speed limit is 5 mph.

3.2.3.2.4. Give full attention to the operation of the vehicle. Do not operate any form of electronic device while driving to include cellular phones, iPads, laptops, etc. Mobile electronic devices are only allowed to be utilized while driving if equipped with a hands-free option such as Bluetooth.

3.2.3.2.5. Park in designated areas and IAW Keesler AFB Instruction (KAFBI) 31-218, Installation Traffic Code.

3.2.3.2.6. No riding in the beds of trucks, buckets of front end loaders, or tandem riding on vehicles designed for one-person operation.

3.2.3.2.7. Use safety chains in addition to towing hooks when towing equipment.

3.2.3.2.8. Place a light on the rear of equipment being towed during the hours of darkness.

3.2.3.2.9. Mark overhanging portions of loads with warning flags or lights.

3.2.3.2.10. When driving or using a crane or cherry picker, be cautious around power lines crossing the road and don't position booms closer than 10 feet to overhead high voltage lines.

3.2.3.2.11. Ensure electrical work is IAW the National Electric Code.

3.2.3.2.12. Upon encountering troop formations on the installation:

3.2.3.2.12.1. Maintain 50-foot distance behind formations until signaled to pass by the troop commander. When signed to pass troop formation, do not exceed 10 mph while passing.

3.2.3.2.12.2. When passing from the front, proceed without stopping, but slow to 10 mph while passing.

3.3. SMOKING IN AETC FACILITIES: Contractors are advised that the Commander has placed restrictions on the smoking of tobacco products in AETC facilities. AFI 40-102, Tobacco Free Living, 4 Mar 15, outline the procedures used by the commander to control smoking in our facilities. Contractors and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

3.4 HAZARDOUS MATERIALS: In the event that hazardous materials will be used in the execution of this contract, the Contractor shall be required to obtain authorization from the Installation Hazardous Materials Management Program before ordering or purchasing the hazardous product, IAW AFI 32- 7086, Hazardous Materials Management, 2 Feb 15. This authorization process may take up to two weeks, which should be considered in the performance period of this contract.