Fuel Tank Maintenance Specifications (Rev. 10-2026).pdf

Iowa DOT Specifications:

Maintenance and Repair of Iowa DOT Fuel Tank Systems Rev. October 2026

The Contractor warrants that its agents are fully experienced, qualified, and have expertise in performing repairs. These repairs will include but not be limited to fuel tank leak detection system repairs including automatic tank gauges and all probes, tank monitor repairs and fuel dispenser repairs and/or replacements. The Contractor and its agents shall perform these repairs in a good, safe, and workman like manner with the level of care and skill exercised by members of the environmental service industry currently practicing under similar conditions, and in strict accordance with applicable laws.

Contractor’s minimum requirements:

• Must be able to work on Incon leak detection systems and a variety of dispensers and pumps including Wayne and Gasboy.

• Provide the DOT with a contact name and number for calling when services are needed.

Contractor shall confirm notification within 24 hours after project manager contacts them of their estimated time frame to initiate work.

• Certain repairs such as pump installations will need to be quoted to project manager for approval. A detailed quote will need to be submitted showing a breakdown of labor (hours per hourly rate), mileage & a breakdown of all parts. Approval from project manager will be needed prior to proceeding with repairs. If quote is not received within 7 days after being contacted by the project manager.

• Secure and maintain at its own expense all permits and licenses necessary for the legal and proper execution and completion of repairs. For underground storage tank work, Contractor must be licensed by the Iowa Department of Natural Resources.

• Take all necessary precautions for the safety of all and shall provide all necessary protection to prevent damage, injury, or loss to:

• any and all employees involved in repairs and all other persons who may be affected

• all of the repairs and all materials and equipment to be utilized in the repairs; and

• the environment

• Perform repairs so as to cause the minimum of inconvenience to the interruption of the Iowa Department of Transportation’s (DOT’s) operations. Any delays or additional costs resulting from the Contractor’s failure to give timely notice to the DOT of the Contractor’s intended actions in performing the repairs shall be sole burden of the Contractor.

• At all times comply, and shall cause its agents and employees to comply, with all applicable federal, state, and local laws, ordinances, rules, regulations, and requirements, including, without limitations, all health, safety, security, worker, and environmental laws and regulations.

• Expected to perform all fuel system repair and maintenance work covered by the scope of this contract, without substitution or subcontract. Should a subcontractor be necessary to support activities covered by this contract, the Contractor shall notify the DOT in writing of the names and addresses of all subcontractors and any change in subcontractors prior to the involvement of said subcontractors in the repairs. Subcontractor will need to provide liability insurance coverage as detailed in Section I of the Specifications. The Contractor shall not utilize the services of any subcontractor without the prior written approval of the DOT. Any substitution or change in parts required for repairs shall be approved by the DOT prior to the repairs being done.

• Acknowledge the importance to the DOT of its compliance with all applicable laws, rules, regulations, and ordinances. For any repair work, it is the responsibility of the contractor to file all applicable paperwork with the Iowa DNR. The Contractor agrees to immediately notify the DOT, and to cause the immediate notification of the DOT of any citation or notation of violation of any applicable law, rule, regulations, or ordinance and/or of the revocation, suspension, loss, or restriction, whether permanent or temporary, of any permit or license required in the performance of their work.

• Agrees that DOT may have access during normal business hours and other reasonable times to the Contractor’s facilities for the purpose of conducting a Facility Audit. Prior notice shall not be required.

• Respond to DOT requests for service in a timely manner. The repairs should be initiated within ten (10) working days of notification by the DOT. If within 30 days the service is not completed, the Iowa DOT has the right to purchase the service from another source.

See Appendix A for the locations of DOT fuel systems. The Contractor shall be required to provide prior notice to the appropriate facility before on-site work can be performed. To the extent possible, all repairs shall be completed within normal DOT business hours which are 7:00am – 3:30pm.

APPENDIX A

A/U District Fuel Tank Size District 1 A Ames Complex E-85 3450 A Boone Diesel 4000 A Carlisle Diesel 4000 A Des Moines

North Diesel 3450

A Malcom Diesel 3450 A Williams Diesel 3450 U Ames 1 Gasohol 12000 U Ames 2 Gasohol 12000 U Ames 3 Diesel 12000 U Ames 4 Diesel 12000 U Newton Diesel 10000 District 2 A Allison Diesel 3450 A Decorah Diesel 3450 U Latimer Diesel 10000 District 3 A Carroll Diesel 3450 A Cherokee Diesel 3450 A Ida Grove Diesel 3450 A Pocahantas Diesel 3450 A Onawa Diesel 10000 A Sac City Diesel 2000 A Sloan Diesel 3450

A – Aboveground U – Underground

A/U District Fuel Tank Size District 4 A Adair Diesel 4000 A Atlantic Diesel 1000 A Avoca Diesel 3450 A Desoto Diesel 3450 A Greenfield Diesel 3450 A Mount Ayr Diesel 3450 A Perry Diesel 3450 U Sidney Diesel 10000 District 5 A Donnellson Diesel 3450 A Martensdale Diesel 3450 A Muscatine Diesel 3450 A Ottumwa Diesel 3450 A Oskaloosa Diesel 2000 U Leon Diesel 10000 District 6 A Independence Diesel 3450 A Newhall Diesel 3450 U Cedar Rapids Diesel 10000 U Coralville Diesel 10000 U Davenport Diesel 10000 U Tipton Diesel 10000 U Urbana Diesel 10000 U Williamsburg Diesel 10000