1453962-event.pdf
PDF 641 KB Posted
- Solicitation number
- 645-DOTRFB-3128-2027
- Issued by
- Iowa
About this file
This is a Request for Bid issued by the Iowa Department of Transportation for maintenance and repair services of fuel tank systems across all six Iowa DOT statewide districts. The solicitation seeks competitive bids for labor, mileage, and specific fuel system components including diesel float kits, tank probes, electronic line leak detector kits, breakaway-reconnectable couplers, automatic diesel nozzles, and mechanical register dispensers. The bid was opened on October 28, 2026, at 1:00 PM CDT, with responses due by November 18, 2026, at 1:00 PM CST. The same line items are required for each of the six districts. The resulting contract will be awarded to one responsible bidder whose submission is most advantageous to the Iowa DOT, considering cost and other factors including mandatory requirements, proposed staffing, time schedule compliance, past work performance, and work capacity. The contract term is one year with an option to renew for five additional years in twelve-month increments under the same terms and conditions upon mutual agreement. Actual purchases may vary considerably based on actual needs throughout the contract period.
Pricing will be submitted on an hourly labor rate basis and per-mile cost basis, with unit prices for each specified component. Deliveries are F.O.B. Destination, and payment terms are Net 60 days. The Iowa Department of Transportation is tax-exempt and will provide tax exemption certificates upon request. Successful contractors must maintain insurance coverage as specified in the Standard Terms and Conditions and agree to make goods and services available to other Iowa state agencies, Regent institutions, and political subdivisions at the same prices, terms, and conditions. Interested bidders were welcome to attend the bid opening via Microsoft Teams meeting or telephone conference. The Purchasing Agent contact is Kyle Williams at Kyle.Williams@iowadot.us or +1 515-233-7960, and this individual serves as the sole point of contact for all bid questions.
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Other files
| File | Type | Posted |
|---|---|---|
| Fuel Tank Maintenance Specifications (Rev. 10-2026).pdf |
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Text version
28 October 2026
Maintenance and Repair of Iowa DOT Fuel Tank Systems (Districts 1-6) Maintenance and Repair of Iowa DOT Fuel Tank Systems (Districts 1-6)
28 October 2026
Open 10/28/2026, 1:00 PM CDT Type DOT Request for Bid Close 11/18/2026, 1:00 PM CST Number 645-DOTRFB-3128-2027 Currency US Dollar
Sealed Until 11/18/2026, 1:00 PM CST
Payment Terms 0% 0, Net 60
28 October 2026
Contacts Kyle Williams Kyle.Williams@iowadot.us
Phone +1 515-233-7960
28 October 2026
Commodity Codes Commodity Code Description 55736 Fuel System Parts and Accessories 92843 Fuel Site Maintenance and Repair 92844 Fuel System Maintenance and Repair
28 October 202628 October 202628 October 202628 October 202628 October 202628 October 202628 October 202628 October 202628 October 2026 mailto:Kyle.Williams@iowadot.us
Description Overview
The Iowa DOT is seeking competitive bids for maintenance and repair of Iowa DOT's fuel tank systems across the six Iowa DOT statewide districts as per the attached specification (Buyer Attachment tab). The Iowa DOT bidding process is subject to the procedures and requirements established in Iowa Administrative Code 761--20.
Shipping Terms
Deliveries shall be F.O.B Destination.
Award - Cost and Other Factors
It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submission is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule. Other factors may also include a comprehensive review of bidders past work performance, and work capacity.
Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be posted publicly on the IMPACS Business Opportunities site.
Communication
Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event. All questions must be directed solely to the Purchasing Agent and will not be accepted after the Q&A Submissions Close Date. Bidders are strongly encouraged to submit all questions through the Q&A Board. Responses to questions will be posted on the Q&A Board.
Tax Exemption
The Iowa Department of Transportation is a tax exempt agency. Tax exemption certificates will be provided upon request.
Bid Opening
Date: 11/18/2026
Time: 1:00PM Central
Interested responders are welcome to attend the bid opening via the Teams meeting link or by phone with the conference id number (listed below) followed by the # sign.
Microsoft Teams meeting https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingClosed&CustomerOrg=DASIowa&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT=undefined&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT_buDisplayName=&SimpleSearch_Keyword=&tmstmp=1741986176410
Join:
https://teams.microsoft.com/meet/2124450145569821?p=TeAJZ5sRf0M1niFb Ms
Meeting ID: 212 445 014 556 982 1
Passcode: 6Yf6Ni2k
Need help? | System reference
Dial in by phone
+1 515-817-6093,,338021594# United States, Ames
Find a local number
Phone conference ID: 338 021 594#
For organizers: Meeting options | Reset dial-in PIN
Those who join the public bid opening after 1pm may not hear all the responses read aloud but all responses will be posted publicly for viewing as soon as they become available.
Contract Award
One contract will be awarded for all items. All items are tied.
All items within a group must be bid to be considered for a group award.
The Contractor will be awarded a one (1) year contract with an option to renew for five (5) additional years in twelve (12) month increments under the same terms and conditions upon mutual agreement.
Actual purchases may vary considerably based on actual needs throughout the contract period.
https://teams.microsoft.com/meet/2124450145569821?p=TeAJZ5sRf0M1niFbMs https://teams.microsoft.com/meet/2124450145569821?p=TeAJZ5sRf0M1niFbMs https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjdmMjM2MTMtZGQ0Mi00MWM4LThiMjAtZmJjZDg1NTBiNGY2%40thread.v2/0?context=%7b%22Tid%22%3a%22a1e65fcc-32fa-4fdd-8692-0cc2eb06676e%22%2c%22Oid%22%3a%22f97b8c77-eb11-48c0-89e2-0d6d4de67719%22%7d https://dialin.teams.cloud.microsoft/7798de11-5a2e-46f6-99dc-0caa213c9a6b?id=338021594 https://teams.microsoft.com/meetingOptions/?organizerId=f97b8c77-eb11-48c0-89e2-0d6d4de67719&tenantId=a1e65fcc-32fa-4fdd-8692-0cc2eb06676e&threadId=19_meeting_ZjdmMjM2MTMtZGQ0Mi00MWM4LThiMjAtZmJjZDg1NTBiNGY2@thread.v2&messageId=0&language=en-US https://dialin.teams.cloud.microsoft/usp/pstnconferencing
Required to View Event
Prerequisites Required to Enter Bid
28 October 2026
1. Bidder shall certify that they have read, understand, and accept.
2. Bidder shall certify that they have read, understand, and accept.
3. Bidder shall certify that they have read, understand, and accept.
4. Bidder shall certify that they have read, understand, and accept.
5. Bidder shall certify that they have read, understand, and accept.
6. Bidder shall certify that they have read, understand, and accept.
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Buyer Attachments
1. Fuel Tank Maintenance Specifications (Rev. 10-2026).pdf
28 October 202628 October 202628 October 202628 October 202628 October 202628 October 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDUzOTYyLTIxMTkzMTE1NzNGdWVsIFRhbmsgTWFpbnRlbmFuY2UgU3BlY2lmaWNhdGlvbnMgKFJldi4gMTAtMjAyNikucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1:
Instructions:
1.1 Contract available to others:
Bidders agree to sell goods/services or both at the same prices, terms and conditions to any other Iowa state agency, Regent or Political Subdivision upon request.
1.2
Insurance Required:
The resulting Contract will require the successful Contractor to maintain insurance coverage(s) of the type and in the amounts set forth in the Standard Terms and Conditions or as otherwise specified.
1.3 I have read & understand the specifications document (Buyer Attachment)
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Product Line Items Product Line Items
1. District 1 # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Labor Cost Per Hour 1 HR - Hour
P2 Cost Per Mile 1 MILE - Mile
P3 Incon Diesel Float Kit - TSP-IDF4 1 EA - Each
P4 Incon Tank Probe - TSP-LL2-101 1 EA - Each
P5 Incon Electronic Line Leak Detector Kit - TS-LLD/RJ 1 EA - Each
P6 1" Breakaway-Reconnectable Husky T-2000B 1 EA - Each
P7 1" Automatic Diesel Nozzle - OPM #7H0400 1 EA - Each
P8 Gasboy - Mechanical Register Dispenser for Use with Remote Pumping Unit - Single Product/Single Hose 1 EA - Each
2. District 2 # Item Name, Commodity Code, Description Allow
3. District 3
4. District 4
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5. District 5
6. District 6
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Service Line Items Service Line Items
There are no Items added to this event.
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