FS41_Prourement_Code_of_Ethics.pdf
PDF 114 KB Posted
- Attached to
- DRY, FROZEN AND REFRIGERATED FOOD
- Solicitation number
- 26/27-0002
- Issued by
- San Bernardino County, California
About this file
This is a Procurement Code of Ethics document related to the Fontana Unified School District's Request for Proposals (RFP No. 26/27-0002) for dry, frozen, and refrigerated food supplies. The document establishes ethical standards and guidelines that apply to all parties involved in the procurement process, including bidders, vendors, and District personnel. The RFP solicitation requires sealed proposals to be submitted through the Procurement Portal at https://procurement.opengov.com/portal/fusd no later than 2:00 pm on Wednesday, June 24, 2026. The code of ethics framework governs the conduct of procurement activities and ensures compliance with applicable regulations and standards throughout the bid evaluation and award process.
The Code of Ethics document outlines the required standards of conduct and ethical obligations for all participants in the procurement process. These provisions are designed to maintain integrity, prevent conflicts of interest, ensure fair competition among bidders, and protect the District's interests. Vendors and bidders must adhere to these ethical guidelines as a condition of participating in the RFP and being considered for contract award. The document serves as a binding framework that all parties must acknowledge and comply with throughout the procurement process for this food services supply contract.
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Text version
FOOD SERVICES
PROCEDURES
Fontana Unified School District
Subject: Procurement – Code of Ethics 07/2023
All employees of Fontana Unified School District engaged in the procurement award and administration of contracts shall:
1. Demonstrate the highest regard for Public Service giving primary consideration to the interests of the school district.
2. Avoid unfair practices; to allow all qualified responsive and responsible vendors an equal opportunity to bid.
3. Purchase without any personal interest, private advantage or prejudice, seeking to obtain the maximum benefit for each tax dollar expended.
4. Avoid the intent and appearance of unethical or compromising practice in relationships, actions and communications.
5. Conduct all purchasing activities in accordance with the laws, while remaining alert to and advising the District regarding the legal ramifications of the purchasing decisions.
6. Refrain from any private of professional activity that would create a conflict between personal interests and the interests of the District and strive to eliminate participation of any individual in operational situations where a conflict of interest may be involved.
7. Never solicit or accept money, loans, credits or prejudicial discounts and avoid the acceptance of gifts entertainment favors or services from present or potential suppliers which might influence or appear to influence purchasing decisions.
a. Items of nominal value are sometimes offered by vendors as a gesture of goodwill or for public relations purposes. For purposes of clarification, nominal value should not exceed $25.00. The occasional acceptance of such items e.g. edibles other than meals, promotional items or novelty items may be justified and whenever possible such items should be shared among all staff. Receipt of items must not influence District buying decisions.
b. Product test samples may be offered by suppliers. The District will share test results with the supplier when samples have been requested by the District. The District is not obligated to take or test any unsolicited product samples.
c. District purchasing employees may accept moderate hospitality if it is offered generally to an entire group at a conference, vendor open house, product show or seminar conducted by vendors.
8. Provide an environment where all business concerns, large or small, majority or minority owned are afforded an equal opportunity to compete for the Districts business.
9. Promote positive supplier relationships through impartiality in all phases of the purchasing cycle.
All employees engaged in the procurement award and administration of contracts for Fontana Unified School District must adhere to the code of ethics listed above. Failure to adhere to the code of ethics will lead to progressive disciplinary actions up to and including termination for cause.
“This institution is an equal opportunity provider and employer”
FS41
File details come from the government source that posted it. Updated .