FREEZER TRAILER STATEMENT OF WORK.pdf

STATEMENT OF WORK

FREEZER TRAILER SERVICES/RENTALS

BACKGROUND- The Federal Bureau of Prisons, Federal Correctional Complex (FCC) Butner, North Carolina has a requirement for the provision of providing and maintain service on freezer trailers. This is a firm fixed price/commercial items contract. The Government reserves the right to award without discussion and to make a single award. Therefore, each initial offer should contain the offeror's best terms from a cost or price standpoint.

PERIOD OF PERFORMANCE- The period of performance shall begin on October 1, 2025, through March 31, 2026 with an option to extend for 6 additional months.

BASIC SERVICES- The contractor shall provide all management, tools, supplies, equipment and labor necessary to supply and maintain freezer trailers located at Federal Correctional Complex (FCC) Butner, North Carolina. Work shall comply with government and commercial standards.

FREEZER TRAILERS- Provide, set up, and maintain operable service on 53-foot freezer trailers. Trailers will always run on diesel power. Trailers must be equipped with roll up doors (no swinging doors). Trailers must deliver at zero degrees and always maintain a minimum temperature of zero degrees. Trailers will be utilized to store frozen foods.

SERVICE CALLS- Contractor must provide a telephone number at which the contractor may be contacted between 7:00 A.M. and 5:00 P.M., Monday through Friday as well as an emergency number to be used during evenings, weekends and holidays. When servicing is required inside of the contractor’s schedule, the contractor shall begin the service within 2 hours after notification. All service calls must be included in rental price unless previously stated. Hard copies of maintenance performed on rented freezer trailers will be provided to FCC Butner.

A weekly service call will be required every Friday to inspect the trailers leading into the weekend to minimize weekend emergency calls.

EMERGENCY SERVICE CALLS- Unexpected or emergency repair services may be required in the event of a trailer malfunction. When servicing is required outside the contractor’s schedule, the contractor shall begin the service within 2 hours after notification. Emergency service calls must be included in the price of the rental. Hard copies of maintenance performed on rented freezer trailers will be provided to FCC Butner. Hard copies of maintenance performed on rented freezer trailers will be provided to FCC Butner.

While performing work under this contract, should the Contractor find serious or hazardous conditions existing in any of the freezer trailers, the Contractor shall secure the equipment and immediately notify the FCC Safety Office 919-(575-3900), Contracting Officer, and the QAP of the specific repairs required.

HOURS OF OPERATION- The government reserves the right to establish specific days and times for performance of any scheduled work under this contract. The Contractor shall perform routine services under this contract during normal duty hours, 7:30 a.m. - 3:00 p.m., Monday through Friday.

SECURITY REQUIREMENTS- The Contractor shall obtain all necessary cards, passes, decals, or other items required for access to Federal Correctional Complex. All personnel operating a vehicle shall be a licensed driver and all vehicles shall be licensed and insured. Upon employee termination or completion/termination of the contract, the Contractor shall surrender any employee/vehicle identification to the Security Forces.

The Contractor’s employees shall be restricted to those areas necessary to perform work under this contract as well as direct routes to and from the work site as approved by the escorting staff.

The Government has the right to restrict the employment under the contract of any Contractor employee, or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

Contractor personnel shall present a neat appearance and be easily recognized. Each employee shall wear a Contractor-furnished visible identification badge, which shall include, as a minimum, the individual's first name and the name of the Contractor. Contractor personnel shall wear shirts and closed shoes at all times while on duty. Wearing of military uniforms, camouflage clothing, or military insignia, or parts thereof is prohibited under this contract.

The contractor agrees to adhere to all regulations prescribed by the institution for the safety, custody and conduct of inmates. Access to the containers will be available only during the scheduled hours, unless prior approval of the Contracting Officer. The contractor will provide a list of employees who will be driving and assisting the truck that could possibly be entering the secure perimeter. Each employee will be required to be cleared through a background check. The background check will be conducted by the institution and requires the affected employees to fill out a background forms that will be supplied by the institution. The institution reserves the right to reject any clearance application or revoke an approved clearance.

NONPERSONAL POSITION- This is a contractual arrangement and not a personnel appointment;

payment is based on an end product or the accomplishment of a specific result. This service does not constitute an employer /employee relations; and the contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored. All duties outlined in this Statement of Work shall be performed in accordance with standards and methods generally accepted within the Contractor's own field of expertise.

EVALUATION OF AWARD BASIS- The evaluation factors are price, past performance and delivery time frame.

ENVIRONMENTAL CONTROL- The Contractor shall comply with the Federal, State, and local environmental regulations. Upon occurrence of spills that could enter the storm system and could cause harmful environmental effects, the Contractor or his authorized representative shall immediately call the FCC Safety Department and report the incident.

CLEAN UP- All supplies, equipment and machines shall be kept out of traffic lanes or other areas where they might create a public hazard. Contractor shall remove and dispose of, to an off-base location, all debris resulting from work performed under this contract.

SET UP/FUEL/CLEAN UP FEES- All fees must be stated in the quote.

PAYMENT TERMS- All potential offerors are advised that this solicitation includes the clauses at FAR 52.204-7, System for A ward Management (SAM). This clause requires all contractors doing business with the Federal to be registered in the SAM database. Offerors should include their Data Universal Number System (DUNS) number in their offers or relay it verbally to the BOP staff member calling for quotes. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee's DUNS number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.

The contractor can offer discount payment terms for prompt payments as specified in block 12 on the SF- 1449 form. Invoices must be submitted to:

Federal Complex Complex P.O. Box 999 Butner, NC Attn: Accounts Payable

DAMAGES TO GOVERNMENT PROPERTY- All damage shall be reported immediately to the Facilities Manager. The Contractor shall be responsible for all damages, which occur as a result of their employee’s actions or inaction. All damage to real property shall be repaired by the Contractor with materials of like type, quality, or finish by skilled craftsman of the trades involved at Contractor expense in a timely manner at no cost to the government. Should the Contractor fail to correct damages, the Government will correct the damages and the cost will be deducted from the Contractor’s payment.