FRCC Master Plan - 6.3.26.pdf

RFQ-AE R3 pg. 1

REV 9/2025

REQUEST FOR

QUALIFICATIONS

ARCHITECTURAL / ENGINEERING /

CONSULTING SERVICES

State of Colorado Front Range Community College

Notice Number: RFQ-26-02-CW Project Number: FR157200 Project Title: FRCC Facilities Master Plan

Table of Contents

I. NOTICES

II. PROJECT OVERVIEW

III. MINIMUM REQUIREMENTS

IV. MANDATORY PRE-SUBMITTAL CONFERENCE AND SITE TOUR

V. SCHEDULE

VI. QUESTIONS, CLARIFICATIONS AND ADDENDA

VII. POINT OF CONTACT/CLARIFICATION

VIII. SUBMITTALS OF QUALIFICATIONS

IX. METHOD OF SELECTION AND AWARD

A. Short List B. Oral Interview

X. EVALUATION OF QUALIFICATIONS

A. PREQUALIFICATION SUBMITTAL CRITERIA

1. PROJECT TEAM

2. FIRM/TEAM CAPABILITIES

3. PRIOR EXPERIENCE

4. PROJECT APPROACH

5. EQUITY, DIVERSITY AND INCLUSION

6. WORK LOCATION

XI. ORAL INTERVIEWS EVALUATION CRITERIA

1. PROJECT TEAM

2. TEAM CAPABILITIES

3. PRIOR EXPERIENCE

4. PROJECT APPROACH

RFQ-AE R3 pg. 2

REV 9/2025

Appendix A: Evaluation Forms

Appendix B: Architect/Engineer/Consultant Contract (Standard or CM/GC Format)

Appendix C: Acknowledgement and Attestation Form Appendix D: Building Inventory List

Appendix E: Scope of Work

RFQ-AE R3

Rev 09/2025

I. NOTICES

1. For State Public Works C.R.S. §8-17-101 - Colorado labor shall be employed to perform at least 80% of the work. Colorado labor means any person who is a resident of the state of Colorado at the time of the Public Works project.

2. All respondents accept the conditions of this RFQ, including but not limited to, the following:

a. All submittals shall become the property of the State of Colorado and will not be returned.

b. Late submittals shall not be evaluated.

c. The State reserves the right to reject any or all submittals on the basis of being unresponsive to this RFQ or for failure to disclose requested information.

d. The State shall not be liable for any costs incurred by respondents in the preparation of submittals and proposals nor in costs related to any element of the selection and contract negotiation process.

e. Any restriction as to the use of submitted materials must be clearly indicated as proprietary. The requested limitation or prohibition of use or release shall be identified in writing on a cover sheet. Blanket claims of proprietary submittals will not be honored. Fee proposals will be considered proprietary.

f. The respondent has reviewed Appendix B and by responding has agreed that the terms and conditions of the sample Architect/Engineer/Consultant Contract are expressly workable without reservation.

3. The respondent has reviewed Appendix B and by responding has agreed that the terms and conditions of the sample Architect/Engineer/Consultant Contract are expressly workable without reservation. Any exceptions to the contract must be communicated formally in writing before the solicitation closes. Bearing in mind any and all exceptions may be considered non-negotiable.

4. Per C.R.S. §24-92-117, a public construction project in the amount of five hundred thousand dollars or more shall be subject to the Buy Clean Colorado (BCCO) Act program requirements. The BCCO Act requires the Office of the State Architect to establish a maximum acceptable global warming potential (GWP) limit for each category of eligible materials, which include asphalt and asphalt mixtures, cement and concrete mixtures, glass, post-tension steel, reinforcing steel, structural steel, and wood structural elements. For any solicitation for a contract for the design of an eligible project, a State Agency or institution shall require the designer who is awarded the contract to include in project specifications when final construction documents are released, a current Environmental Product Declaration (EPD) that meets the maximum acceptable GWP limits for each eligible material specified for the project. A contractor that is awarded a contract for an eligible project shall not install any eligible materials on the project until the contractor submits an EPD for each eligible material procured for the project.

5. Preference shall be given to Colorado resident vendors and for Colorado labor, as provided by law.

II. PROJECT OVERVIEW

Introduction

The College has approximately 1,000 full and part-time staff and engages 240 faculty and 850 part time instructors on a yearly basis.

With three campuses along Colorado’s Front Range, Front Range Community College is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.

Each year approximately 5,000 FRCC students transfer to four-year universities. FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 10,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition.

In the fall of 2025, FRCC completed its 2025-2030 Strategic Plan, Forward, Together. This document guides our decisions, aligns our priorities and helps us fulfill our promise to students: to expand access, elevate quality and create a college experience that prepares every learner for a thriving future. More than just a plan, this is a bold, collaborative roadmap guiding where we’re headed and how we’ll get there.

Background

In 2012 and 2013, FRCC completed its master plans for the Larimer and Westminster Campuses, respectively. FRCC completed the master plan for its Boulder County Campus in 2026. FRCC needs to develop a new Facilities Master Plan to fit its current needs at the Westminster and Larimer Campuses. The new plan will utilize adjusted guidelines for master plans established by the Colorado Commission on Higher Education and the Colorado Department of Higher Education (CDHE) (Here) and is anticipated to be finalized in Summer of 2027.

FRCC has three campuses. Two are in State Owned facilities (Larimer and Westminster) and one operates out of leased space (Boulder). Appendix D lists an inventory of the various structures which comprise Front Range Community College.

In the past, the College’s Facilities Master Plans were completed separately by campus and did not reference the other respective campuses. The goal for this College-Wide Master Plan is to have one master plan effort that encompasses the Westminster and Larimer campuses, while working cohesively with the newly created master plan for the Boulder county campus, and provides a critical review of programs offered on each campus as well as identify opportunities on how to best provide and support programs holistically at all three campuses.

https://frontrange.edu/about/strategic_plan/our_plan.html https://cdhe.colorado.gov/policies-and-procedures

The last round of Master Plans/Updates that were created include:

o Larimer Campus Master Plan Update-2012. Recommendations included a capital improvement program, resulting in a $32M invested that achieved, among other things the creation of the Health Care Careers Center building in 2020.

o Boulder Campus Master Plan completed in 2026 with the recommendation of building a campus in downtown Longmont. The college is currently in discussions with the City of Longmont to enter into an IGA to move forward with the predevelopment of this project.

o Westminster Master Plan Update-2013. Recommendations included a $25M capital improvement program.

The Architect/Engineer is expected to provide Basic Services as described in the sample Architect/Engineer/Consultant Agreement and Terms and Conditions of the Contract unless otherwise noted.

The process to be used in the selection of the Architect/Engineer/Consultant is comprised of two steps. In STEP I submittals will be screened and scored as described in detail in Section X. STEP II is the Oral Interview as described in detail in Section XI. A Jury Panel of individuals who will be involved in the project and/or understand the required services associated with the project will evaluate responses to this RFQ. Upon completion of the evaluation of the Submittals, a limited number of firms will be invited to the oral interviews.

FRCC is requesting qualifications from firms with demonstrated experience completing Facilities Master Plans (FMP) in accordance with the Colorado Office of the State Architects planning process for an FMP for a higher education facility.

Facility Master Plans stem from the facility needs identified in the 25-30 Strategic Plan and are crucial for prioritizing and scheduling projects to ensure the efficient use of state funds and are the basis for capital construction. Continuous planning helps agencies plan the transition from the current state of their facilities to facilities that meet their future needs.

The FMP outlines a comprehensive facilities vision that extends 10-years into the future.

This document includes an assessment of current facilities, projections for future changes, projects that will allow the facilities to align with future agency needs, which may come from policies, executive orders, population changes, new programs, etc. An FMP is intended to be a dynamic document that adapts to evolving conditions and priorities.

III. MINIMUM REQUIREMENTS

Notice is hereby given to all interested parties that all firms will be required to meet all minimum requirements to be considered for this project. Interested parties should be prepared to show evidence of the following to be considered as qualified, as a minimum:

1. Not previously terminated by the State for non-performance on a State Buildings contract or procurement.

2. The consultant must have been in the same business under the same name for the last two (2) years.

3. Have completed master plans for two (2) colleges of similar size over the past five (5) years and provide example.

4. Completed master plans for colleges with multiple locations.

5. Attended and signed in at the Mandatory Pre-Submittal Conference

6. The Acknowledgment and Attestation Form, Appendix C is a mandatory requirement for a respondent to be considered responsive to this RFQ Prequalification Submittal.

a. Qualifications made by a respondent in executing this form may render a submittal non-responsive as determined by the State.

IV. MANDATORY PRE-SUBMITTAL CONFERENCE AND SITE TOUR

To ensure sufficient information is available to firms preparing submittals, a mandatory pre-submittal conference has been scheduled. The intent of this conference is to tour the site and to have Front Range Community College staff able to discuss the project. Firms preparing submittals must attend both meetings and sign-in to have their submittals accepted. The firm needs to be represented at both meetings although does not need to be the same individual at both.

A mandatory Pre-Submission Meeting will be held at the Larimer Campus:

Building Address: 4616 S Shields St. Fort Collins, CO 80526 Room: Longs Peak Student Center (LPSC) Conference Room Date/Time June 23, 2026 at 8:30 am

A mandatory Pre-Submission Meeting will be held at the Westminster Campus:

Building Address: 3645 W 112th Ave Westminster, CO 80031 Room: Rocky Mountain Room (inside entrance #2) Date/Time June 23, 2026 at 2:00pm

V. SCHEDULE

The following is a tentative schedule of events for the Submittal process and an outline of the schedule for the balance of the project. All dates are subject to change and changes in the schedule will be issued via addendum.

Request for Qualifications Issued June 3, 2026

Mandatory Pre-Submittal Conference &Tour June 23, 2026; 8:30am LC, 2:00pm WC Request for Clarifications Due June 30, 2026 by 2:00pm MT Final Addendum Issued (anticipated) July 7, 2026

Submittals Due (Prequalification: Step I) July 10, 2026 by 2:00pm MT Interview Short List Announced July 15, 2026

Oral Interviews July 22, 2026 Selection Announced July 27, 2026

Negotiation of Contract August 2026 Anticipated Design Start September 2026

The above schedule is tentative. Responding firms shall be notified of revisions in a timely manner posted via addendum on Bidnet website. Respondents may elect to verify times and dates by email, but no earlier than 36 hours before the scheduled date and time.

VI. QUESTIONS, CLARIFICATIONS AND ADDENDA

Owner initiated changes to this RFQ will be issued under numerically sequenced addenda posted in the form of addenda on Bidnet/Rocky Mountain E-Purchasing System.

Questions and requests for clarifications regarding this project shall be submitted before the deadline listed in the above Schedule.

Communication regarding the project during the procurement, outside of this submission process or scheduled procurement milestones is not permitted.

VII. POINT OF CONTACT/CLARIFICATION

Name: Shari Browder Agency: Front Range Community College Email Address: Shari.Browder@frontrange.edu Phone: 303-678-3671

VIII. SUBMITTALS OF QUALIFICATIONS

1. This RFQ document, it’s appendices, and any written addenda issued prior to the closing of the solicitation, and written clarifications shall serve as the only basis for the submittal.

2. All submittals must comply with the following items, a through h. The State retains the right to waive any minor irregularity, or requirement should it be judged to be in the best interest of the State.

a. Qualifications shall be formatted and tabbed in the exact form and numeric sequence of the Evaluation Form (1 through 7) in Appendix A. A two-sided single-page cover letter addressed to the Front Range Community College outlining the firm(s) qualifications is required at the front of the submittal.

b. Qualifications shall be evaluated in accordance with criteria as indicated in PREQUALIFICATION SUBMITTAL CRITERIA and ranked on the corresponding Evaluation Form in Appendix A.

c. Response to all items shall be complete.

d. All references shall be current and relevant.

e. Complete and execute the Appendix C: Acknowledgment and Attestation Form and submit at the back of the Qualification Submittal.

f. An electronic copy of the qualification package is due July 10, 2026 and shall be received no later than 2:00pm MT. Late submittals will be rejected without consideration. The State of Colorado assumes no responsibility for costs related to the preparation of submittals.

IX. METHOD OF SELECTION AND AWARD

A. Short List

1. From the submittals received, a short list of qualified respondents shall be identified using the scoring indicated on the enclosed Evaluation Form, Appendix A.

2. Firms failing to meet the minimum required qualifications will not receive further consideration.

B. Oral Interview

1. Mandatory oral interviews shall be conducted for the short-listed firm(s) only. Interview times and location will be arranged by Front Range Community College/Shari Browder and all short-listed firms will be notified in advance. At the option of the State, a visit to the short-listed firm(s) managing home office and/or representative field office may be required.

C. Method of Selection and Award

1. Submittals will be evaluated by a panel of individuals selected in accordance with state policies. The panel will review and score the submittals. Firms ranked the highest will be invited to an oral interview. It is anticipated that no fewer than two (2) or no more than five (5) will be interviewed.

X. EVALUATION OF QUALIFICATIONS

A. PREQUALIFICATION SUBMITTAL CRITERIA

Firms will be judged not only on their past experience of the type of work involved, but also on their ability to address issues critical to the success of the project requirements outlined in this RFQ document. The primary focus of the prequalification evaluation will be the firm(s) capability.

1. PROJECT TEAM

Identify the project principal, the project manager, key staff and subconsultants.

Present a brief discussion regarding how the team's qualifications and experience relate to the specific project.

• Qualifications and relevant individual experience.

• Unique knowledge of key team members relating to the project.

• Experience on projects as a team.

• Key staff involvement in project management and on-site presence.

• Time commitment of key staff.

• Qualifications and relevant subconsultant experience.

2. FIRM/TEAM CAPABILITIES

Organization charts and graphs depicting your capacity may be included.

• Are the lines of authority and coordination clearly identified?

• Are essential management functions identified?

• Are the functions effectively integrated? (e.g., subconsultants’ role delineated)?

• Current and projected workload.

3. PRIOR EXPERIENCE

Include the name and current telephone number of the owner’s project manager for every project listed.

• Experience of the key staff and firm with projects of similar scope and complexity.

• Demonstrated success on past projects of similar scope and complexity.

• References.

4. PROJECT APPROACH

For the project and services outlined in the RFQ document, describe how you plan to accomplish the following project control and management issues:

• Budget Methodology / Cost Control

a. Establish and maintain estimates of probable cost within owner's established budget.

b. Control consultant contract costs

c. Coordinate value engineering activities

d. Budget Considerations

• Quality Control Methodology

a. Ensure State procedures are followed

b. Improve energy efficiency through the use of an integrated design process, life cycle costing, the use of an energy standard (current OSA energy code) and the specification of energy efficient materials, systems, and equipment

c. Reduce embodied carbon emissions by utilizing and submitting Environmental Product Declarations (EPDs) that meet the OSA’s maximum acceptable global warming potential (GWP) limits

d. Ensure the project is designed for durability and maintainability

• Schedule

a. Manage the required work to meet the established schedule

5. EQUITY, DIVERSITY AND INCLUSION

a. Describe how your firm is incentivized to hire and promote diverse individuals

b. Describe how your team attempts to partner with Service-Disabled Veteran Owned Small Businesses or historically disadvantaged businesses

6. WORK LOCATION

Describe where the prime and subconsultants will do the key work elements of this project.

a. Proximity of firm’s office as it may affect coordination with the State's project manager and the potential project location.

b. Firm's familiarity with the project area.

c. Knowledge of the local labor and material markets.

XI. ORAL INTERVIEWS EVALUATION CRITERIA

(Note that the primary focus of the Oral Interview will be the proposed project management team members’ capabilities).

It is anticipated that oral interviews will be conducted on 7/22/2026. Interviews will be conducted virtually. The time for interviews is to be determined. Key personnel from the firm and major consultants who will be directly involved with the project should attend the interview. The interview panel will, in particular, be interested in knowing about the specific project approach proposed and in meeting the individuals who will act as the primary contacts with Front Range Community College.

1. PROJECT TEAM

2. TEAM CAPABILITIES

3. PRIOR EXPERIENCE

4. PROJECT APPROACH

Appendix A: Evaluation Forms

Appendix A1: Prequalification Submittal/Evaluation Form Appendix A2: Oral Interview Evaluation Form Appendix A3: Submittal and Interview Ranking Matrix

Appendix B: Architect/Engineer/Consultant Contract (Standard or CM/GC Format)

Contract available at: https://osa.colorado.gov/state-buildings/project-management-policies-guidelines/contract-forms https://osa.colorado.gov/state-buildings/project-management-policies-guidelines/contract-forms https://osa.colorado.gov/state-buildings/project-management-policies-guidelines/contract-forms

Appendix C: Acknowledgement and Attestation Form

By responding to this RFQ, the respondent(s) certify that they have reviewed the Agreement and its Exhibits contained herein, and is familiar with their terms and conditions and finds them expressly workable without change or modification.

We certify and declare that the foregoing is true and correct.

Subscribed on _______________________________ at _________________________, Date City

___________________________, State of _____________________________________.

County State

Corporate Officer Signature Date

Secretary Date

Note: Use full corporate name and attach corporate seal here.

Offeror Acknowledges Receipt of Addendum No. ____, ____, ____, ____ (Addenda MUST be acknowledged)

(SEAL)

Appendix D: Building Inventory List

See Appendix D attachment

Appendix E: Scope of Work

Front Range Community College is seeking architectural services to update the existing Facility Master Plan per the requirements outlined below. The Architect should anticipate a process that addresses the current utilization of facilities, and which identifies and proposes a plan for increasing the efficiency of use for campus resources. The selected Architect will need to:

1. Generate a completed Plan that clearly expresses the expectations of the College and adheres to Colorado Commission of Higher Education (CCHE) requirements. Guidelines for Master Planning may be obtained here.

• The contents of a Facilities Master Plan should follow Office of the State Architect Guidelines and should include, at a minimum, the following components: front cover, table of contents, acknowledgements, and the seven major sections outlined below.

• Part 1: Executive Summary o The executive summary aims to provide a brief (1-2 page) high-level summary of the FMP, recommendations (including costs if relevant), and implementation strategy.

• Part 2: Introduction o This section provides an overview of the FMP goals and objectives, author information, stakeholder names, and other key contributors. It lists the included agencies and divisions/programs (details in Part 3), facility inventory (buildings, infrastructure, land, etc.) covered (details in Part 4).

Additionally, it offers a summary of the facilities master planning process, identifying drivers, strategies, and alternatives leading to the recommendations in Part 6.

• Part 3: Operational Information o Part 3 should reiterate the agency’s mission and operational needs as identified in the Strategic Plan, if available. This section should compare current and future requirements to determine facility needs. It should also state adverse consequences if facility needs are not met.

• Part 4: Existing Conditions Assessment o Part 4 includes an evaluation of current facilities and their adequacy to meet program changes. Further, occupied and vacant facilities along with infrastructure for all agency-owned and operated locations that are part of proposed program changes should be identified. The information required for an existing conditions assessment is typically best represented through the Facilities Condition Index documentation as specified by the OSA, along with visual tools such as maps, figures, tables, charts, drawings, and photographs.

• Part 5: Projected Needs Assessment https://cdhe.colorado.gov/policies-and-procedures o With the projected needs identified in section 3 and the Strategic Plan, space utilization and needs analysis are crucial to justify projected usage, including consolidation or expansion plans. Include analyses of program and service delivery changes, IT advances, sustainability, and security needs as per the Strategic Plan for a comprehensive assessment of facility needs.

Space needs analysis should align with state goals and executive orders.

• Part 6: Alternatives Solutions and Recommendations o This section suggests actions based on current conditions, program needs, and long-term plans. It should include a narrative detailing the methodology used and benchmarking recommendations. Also, identify alternative solutions considered and explain why the preferred one was chosen.

o This section should report agency recommendations for program consolidation or expansion, organizational restructuring, service delivery changes, IT, sustainability, urban design, and security goals. Also, provide priority recommendations for facilities, infrastructure, cost estimates, buy/build/lease analysis, and prioritize capital projects and costs.

o In addition, this assessment should provide recommendations for alternative strategies to maintain the agency’s assets and address condition issues that are necessary to meet the new program requirements.

• Part 7: Implementation o This section explains the implementation of Part 6 recommendations, including updates, phasing, and timelines. It also discusses financing options, examining funding sources, delivery methods, and distinguishing between immediate actions using available resources and long-term steps needing additional funding.

2. Provide analysis of existing space needs, facility condition index and ADA accessibility needs in consideration of:

• Projected enrollments, size of programs, growth trends.

• Use of technology.

• Conversion of existing space to other use or shared use.

3. The Facilities Master Plan shall consider all aspects of planning, including but not limited to the following:

• The spatial relationships and architectural compatibility of existing and future planned buildings and structures.

• A review and incorporation of relevant aspects of the College’s existing site drainage features, utility infrastructure, and topographic information to ensure proper drainage and utility support to future buildings.

• The Facilities Master Plan shall have sections addressing the following: an introduction, goals and objectives, the scheme’s constraints and opportunities, key user needs, program projections, functional relationships, land area requirements, exterior architectural compatibility, sustainability, traffic and circulation, utility infrastructure availability, findings and recommendations, project budget assistance and conceptual architectural graphics.

• Ensure the plan is cohesive, not conforming, with the newly developed Facilities Master Plan of the Boulder County Campus.

• The Facilities Master Plan is a living document with high relevance and will serve to guide program planning and physical changes for all FRCC Campus facilities over the next ten years with possible applications beyond. The plan will require the College to be involved in the process of reviewing, adapting, and updating the plan to meet needs as this College’s demographics, programs, and facilities evolve. The Master Plan is intended to assure campus goals and physical developments are aligned with the College’s strategic plan, Forward, Together, as well as Colorado Community College Systems strategic plan, Together, WE WILL.

4. Meet regularly with the stakeholders to define the needs of the College and the project.

5. Make revisions as necessary throughout the approval process.

6. Projected program completion date is April 1, 2027.

7. Minimum requirements include:

• A license to practice architecture in Colorado.

• Have completed master plans for two (2) colleges of similar size over the past five

(5) years and provide example.

• Completed master plans for colleges with multiple locations.

• Firm must have been operating from a Colorado address for a minimum of five years.

https://frontrange.edu/about/strategic_plan/our_plan.html https://cccs.edu/strategic-plan/