Fort Belvoir Cultural RFP 2025_v2.pdf

Auburn University Request for Proposal

Cultural, Historic, and Archeological Resources Support at Fort Belvoir, VA

TABLE OF CONTENTS

Page Section I: Request for Proposal 2

Statement of Purpose 2 Scope of Work 2

1. General 2

1.1. Description of Services/Introduction 2

1.2. Background 2

1.3. Objectives 2

1.4. Location 2

1.5. Period of Performance 2

1.6. General Information 2

2. Definitions 5

2.1. Definitions 5

3. Government Furnished Items and Services 6

3.1. Services 6

3.2. Facilities 6

3.3. Utilities 6

3.4. Equipment 6

3.5. Materials 6

4. Service Provider Furnished Items and Responsibilities 6

4.1. General 6

4.2. Secret Facility Clearance 6

4.3. Materials 6

4.4. Equipment 6

5. Specific Tasks 6

5.1. Task 1: Project Management 6

5.2. Task 2: Support for Section 106 7

5.3. Task 3: Support for Section 110 7

5.4. Task 4: Phase II Archeological Surveys 7

5.5. Task 5: Review and Update ICRMP 8

5.6. Task 6: Draft MOA and Pas 8

Section II: Instructions to Proposers 9 Section III: Form of Proposal 10 Section IV: Evaluation Criteria 11 ATTACHMENT A – Pricing Sheet 12 ATTACHMENT B – Insurance Addendum 13

Section I. Request for Proposal

Statement of Purpose

Auburn University is seeking to contract with a service provider capable of providing cultural resources support services to the Environment and Natural Resources Division at Fort Belvoir, Virginia.

Scope of work

1. GENERAL: This is a non-personal services agreement to cultural resources support services to the Environment and Natural Resources Division at Fort Belvoir, Virginia. The Government shall not exercise any supervision or control over the service provider performing the services herein. Such service providers shall be accountable solely to Auburn who, in turn, is responsible to the Government.

1.1. DESCRIPTION OF SERVICES/INTRODUCTION: The service provider shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform cultural resources support services, as defined in this Scope of Work (SOW), except for those items specified as government furnished property and services.

1.2. BACKGROUND: Support is necessary to assist Fort Belvoir’s Environment and Natural Resources Division in meeting compliance requirements for Army Regulation 200-1, Department of Defense Instruction 4715.16, the National Historic Preservation Act (NHPA), and the Native American Graves Protection and Repatriation Act (NAGPRA) as they relate to Army actions. The service provider shall perform to the standards in this RFP.

1.3. OBJECTIVES: The basic service objective includes the following:

1.3.1. Project Management

1.3.2. Compliance Support for Section 106 of NHPA and AR 200.1.

1.3.3. Section 110 of NHPA Support.

1.3.4. Phase II (Evaluation) Archeological Surveys.

1.3.5. Review and Update the Integrated Cultural Resources Management Plan (ICRMP).

1.3.6. Memorandums of Agreement and Programmatic Agreements Development and Implementation.

1.4. LOCATION: The project shall take place at Fort Belvoir, Virginia.

1.5. PERIOD OF PERFORMANCE: From 1 June 2025 to 31 May 2026

1.6. GENERAL INFORMATION

1.6.1. Quality Control: Quality Control is the responsibility of the service provider. The service provider is responsible for the delivery of quality services/supplies to Auburn and the Government.

1.6.1.1. Quality Control Program: Auburn and the Government are committed to a highly interactive relationship between quality control by the service provider, and quality assurance by Auburn and the government recipient of services. This relationship shall be achieved through an effective Prevention Based Quality Control Program dedicated to ensuring the best possible products and services to end users. The service provider shall provide their final written Quality Control Plan (QCP) to Auburn within 10 days of Period of Performance start date.

1.6.1.2. Quality Assurance: Auburn and the Government will continually evaluate the service provider’s performance under this RFP. If the quality of the service and/or deliverables produced under this RFP fail to meet the expected standards, the service provider will be notified and given 5 calendar days to provide a satisfactory service/deliverable. Chronic failure to meet expectations could result in cancellation of the contract.

1.6.2. Recognized Federal Holidays: The service provider shall not be required to perform services on recognized federal holidays. The recognized federal holidays include:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.6.3. Hours of Operation: The service provider shall be responsible for conducting business, between the hours of 6 a.m. to 6 p.m. Monday through Friday, except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings or similar government directed facility closings. The service provider shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, service provider shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4. Place of Performance: The work to be performed under this TO will be accomplished at Fort Belvoir, Virginia. Fort Belvoir is a closed installation with access restrictions. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property. S ervice provider vehicles, personnel, and their personal property may be subject to searches upon entering or leaving the Installation.

Service provider should be aware that force protection awareness requirements and installation closure exercises are increasing, and installation access is restrictive.

1.6.5. Automated Installation Entry (AIE): Service provider shall gain access to Fort Belvoir through the Posts Automated Installation Entry (AIE) Badge system. To register and receive an AIE access control badge, service provider must complete and submit the Directorate of Emergency Services (DES) Form 118 to the TR. Once submitted a NCIC (National Crime Information Center) Level III background check will be completed on each employee requesting access. No employees with prior felonies or three misdemeanors, excluding routine traffic violations, within the past five years will be granted access to Fort Belvoir. All service providers personnel shall be U.S. citizens and legal to work in the United States.

1.6.6. General: The service provider and all service provider personnel must be able to communicate effectively both orally and in writing in English. The service provider shall be able to work and make task-related decisions as necessary.

1.6.6.1. The service provider personnel performing work under this TO shall be able to read, write, speak, and understand the English language to effectively carry out all TO requirements. They shall have a command of both the written and spoken English language to communicate in person properly clearly, and effectively or via electronic devices (telephone or Email) with co-workers, customers, and the public.

1.6.6.2. The service provider personnel performing work under this TO shall be U.S. citizens.

1.6.6.3. The service provider shall not use, possess, distribute, sell, or be under the influence of illegal drugs, controlled substances, or alcohol, while performing duties under this Agreement.

1.6.7. Post Award Conference/Periodic Progress Meetings: The service provider shall attend any post award conference convened by Auburn and the Government technical representative (TR). The TR will apprise them of how the Government views their performance and service provider will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.8. Key Personnel:

1.6.8.1. The follow is considered key personnel by Auburn and the Government: The service provider shall provide a Program Manager (PM) who shall be responsible for the performance of the work under this contract. The name of this person, and an Alternate PM (APM), who shall act for service provider when the PM is absent, shall be designated in writing to Auburn in the proposal. The PM or APM shall have full authority to act for the service provider on all matters relating to daily operation of this contract. The PM or APM shall be available between the hours of 7:30 AM to 4:30 PM, Monday through Friday, except federal holidays or when the government facility is closed for administrative reasons.

1.6.8.1. Qualifications for all Key Personnel

1.6.8.1.1. Program Manager (PM): The PM must be able to communicate effectively both orally and in writing in English. The PM shall be able to work and make task-related decisions as necessary. The PM must have a degree in Archeology, Historic Architecture, or similar. The PM must have a minimum of 5 years of experience working in the relevant discipline, with a minimum of 3 years working to support Department of Defense with cultural resource support (directly applicable experience).

1.6.8.1.2. Alternate Program Manager (APM): The APM must have the same or greater qualifications than the PM.

1.6.8.1.3. Field Technician Personnel: All field technicians must be able to communicate effectively both orally and in writing in English. All field technicians shall be able to work and make task-related decisions as necessary.

1.6.9. Service Provider Personnel:

1.6.9.1. Identification of Service Provider Personnel: All service provider personnel attending meetings, answering government telephones, and working in other situations where their status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by service provider are suitably marked as service provider products or that service provider participation is appropriately disclosed.

1.6.9.2. The service providers shall wear distinctive clothing bearing the company’s name or wear a badge, which contains the company’s name. The employee’s name shall be clearly always displayed while working.

Service provider shall be responsible for the conduct and appearance of his/her employees while working.

1.6.9.3. Service Provider Personnel Appearance and Performance: It is essential that all service provider personnel meet the highest standards of professionalism and personal integrity. The service provider shall ensure their personnel do not perform work under the influence of alcohol, illegal prescribed drugs, or any other incapacitating agents. Service provider personnel shall be neatly groomed and dressed in functional attire proper for tasks listed in Part 5.

1.6.9.4. Service provider shall submit initial roster to Auburn within ten (10) calendar days of the start of the period of performance. Any changes to the roster during the contract must also be submitted to Auburn within 10 days of the expected change.

2. DEFINITIONS

2.1. DEFINITIONS

2.1.1. TECHNICAL REPRESENTATIVE (TR). An employee of the U.S. Government who is responsible for monitoring the progress in fulfilling the technical requirements specified in the contract.

2.1.2. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the SOW (SOW).

2.1.3. DELIVERABLE. Anything that can be physically delivered, but may include non-physical things, such as meeting minutes or reports.

2.1.4. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP) in the possession of or directly acquired by the Government and subsequently made available to the service provider.

2.1.5. KEY PERSONNEL. Auburn and service provider employees who are critical for achieving SOW objectives. Key personnel shall meet position qualification and experience requirements indicated in the

SOW.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of government property.

2.1.7. QUALITY ASSURANCE. A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For the purposes of this document, quality assurance refers to actions by Auburn and the Government.

2.1.8. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). Auburn and the Government’s organized written document specifying the surveillance methodology to be used for surveillance of service provider’s performance.

2.1.9. QUALITY CONTROL. All necessary measures taken by Auburn and service provider to assure that the quality of a product or service shall meet contract requirements.

2.1.10. SUBCONTRACTOR. One that enters a contract with the service provider. Auburn must be notified during the proposal process if a subcontractor will be utilized.

2.1.11. WORKDAY. The length of time during a day in which the service provider provides services, in accordance with the SOW.

2.1.12. WORK WEEK. Monday through Friday, unless otherwise specified.

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will furnish all existing data and material related to subject buildings/sites to inform the deliverables.

3.2. Facilities: Not Applicable

3.3. Utilities: Not Applicable

3.4. Equipment: Not Applicable

3.5. Materials: Not Applicable

4. SERVICE PROVIDER FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: Service provider shall furnish all supplies, equipment, facilities, and services required to perform work under this SOW that are not listed under Section 3 of this SOW.

4.2. Secret Facility Clearance: Not Applicable

4.3. Materials: Not Applicable

4.4. Equipment: Not Applicable

5. Specific Tasks:

5.1. Task 1: Project Management

5.1.1. Kick-off Meeting: within 20 workdays of the period of performance start date an in-person kick-off meeting will be scheduled by Auburn and the Government. The service provider PM and APM (at minimum) shall attend. At the kick-off meeting the following topics will be discussed: schedule of work, quality control processes, installation access, and communication pathways.

5.1.2. Project Planning: within 30 workdays of the period of performance start date the service provider shall submit to Auburn and the Government a list of project milestones and projected date of completion for each milestone (in the form of a Gantt Chart or a Work Breakdown Structure). The service provider shall identify the internal methods that will be used for schedule control.

5.1.3. Monthly Project Report and Invoicing: By the 10th calendar day of each month, the service provider shall submit a progress report to Auburn describing the progress made on each of the specific tasks.

Invoices shall cover the same reporting period as monthly progress reports. The monthly report will be used for evaluating SOW progress and as a basis for problem solving. Each report will include project status, performance metrics, cost-for-period covered, cost-to-date, percent complete, projected milestone completion dates, number of employees assigned to SOW, employee changes (new hires or employees reassigned from SOW). The progress report shall also include a cost breakdown by task and subtask in relation to percentage complete as well as a summary of labor hours/expenses. The section on project status shall contain at a minimum brief discussion of the following:

• Project name

• TO number.

• Progress made during this reporting period.

• Problem areas/recommended solutions/outstanding issues

• Current activities (include subcontractor activities if applicable)

• Anticipated activities for next reporting period

• Deliverables submitted.

• Schedule update

• Meetings/conference calls held.

5.2. Task 2: Compliance Support for Section 106 of NHPA and AR 200.1. The service provider shall draft and coordinate Section 106 consultation letters/documents as mandated by the NHPA Section 106 and AR

200.1. The approximate number of projects for which consultation letters/documents will be required is 30-

50. However, this number may change after submission of proposals by service providers. Each consultation letter/document will be triggered by a request from Auburn and the Government. Section 106 support will be requested throughout the period of performance.

5.2.1. Section 106 consultation letters/documents pertain to the review of planned projects/actions that may affect historic properties. The preparation of compliance documents and correspondence will be reviewed by the TR and ultimately transmitted to the Virginia State Historic Preservation Office (SHPO) and the Advisory Council on Historic Preservation (ACHP). Coordination must be planned with the TR to meet internal and external deadlines with provisions for extensions only based on circumstances outside control of the parties. Letters/documents shall be provided to the TR within 7 working days following request for support.

5.2.2. Typical documentation submitted to SHPO shall include: project description, acreage of project, current conditions of resource, previous modifications to resource, acreage of ground disturbance (if applicable), description of Limit of Disturbance (LOD), depth of disturbance, description of Area of Potential Effect (APE), description of Indirect APE, map showing area of affect, photographs with descriptions of the APE, site and photos looking toward other cultural resources in the APE, photo key showing location and direction of photos.

5.2.3. Examples of an accepted submission to SHPO will be provided to show format being used. Typical submission is expected take approximately 8-24 hours of work to research, write and compile and return of completed document will be expected within one (1) week. DPW will provide as-built drawings from our map room, photos for use in the photo documentation, and a map for base for the photo key.

5.3. Task 3: Section 110 of NHPA Support: 5-20 building/structures that require survey and determination for eligibility will be provided at the start of the period of performance (depending on cost). For each building/structure, the site shall be visited and the necessary data collected to complete inventory forms and eligibility documents. This shall include taking pictures of each building with special focus on distinctive architectural features. In addition to collection of data from each site, the service provider shall review all available documents about the subject properties and adjacent properties, which may have information pertinent to the evaluation. Each analysis may also require review of available information on similar structures located at other military installations, as necessary. Following the review and analysis, the service provider shall complete Virginia SHPO forms for each of the buildings and provide a written justification for the determination of eligibility for National Register status. Forms must be prepared in accordance with the Virginia Division of Historic Resources (VDHR) to determine eligibility. All data and documentation produced for each building/structure shall be transmitted to Auburn and the TR as a package for review by 1 March 2026. Auburn and the TR will review and provide edits, additions, and deletions which shall be incorporated prior to submission of the final documents by 15 May 2026.

5.4. Task 4: Phase II (Evaluation) Archeological Surveys: Fort Belvoir has approximately 130 archaeological sites that are described by the Virginia Department of Historical Resources (SHPO) as unevaluated or potentially eligible. Previous surveys of the sites were reconnaissance surveys performed in the 1980’s and 1990’s and were not deem complete enough to determine the eligibility of the sites. These sites are considered eligible until a Phase II (Evaluation) survey per Guidelines for Conducting Historic Resources Survey in Virginia (2017) - https://www.dhr.virginia.gov/wp-content/uploads/2023/05/SurveyManual_2017-2.pdf is completed and reviewed by the SHPO. The service provider shall complete 35-50 Phase II surveys in four regions of the garrison.

Regions in order of priority are: Dogue Creek (10 sites) - Dogue Creek region includes the west shore of the Dogue Creek basin between the shoreline and Belvoir Road (east-west) and from George Washington Village to the Water Treatment Plant (B-72); South Peninsula (15 sites) – The South Peninsula region includes sites south of B-72 and 23rd Street, sites in the vicinity of Belvoir Village and Fairfax Village and sites along the west shore of Dogue Creek and north shore of the Potomac River to the east end of the 300 area; Castle Park (5 sites) – The Castle park region includes sites west of the 300 area, Gunston Road and south of Pohick Road and the creek/outfall south of Tully Gate along the east sides of Accotink Bay; and, East Accotink Creek (15 sites) – The East Accotink Creek region includes sites South of Route 1, west of Gunston Road, north of the creek/outfall south of Tully Gate and east of Accotink Creek.

5.5. Task 5: Review and Update the Integrated Cultural Resources Management Plan (ICRMP). The service provider shall provide a thorough review of the existing ICRMP and provide recommendations for edits, additions, or deletions to the document. The initial review and marked up version of the ICRMP must be submitted to Auburn and the TR by 1 March 2026. Auburn and the TR will provide feedback to the service provider by 1 April 2026. The final version of the updated ICRMP is due to Auburn and the TR by 15 May 2026.

5.6. Task 6: Memorandums of Agreement and Programmatic Agreements Development and Implementation: The service provider shall develop draft memorandums of agreement (MOAs) and program agreements (PAs) as required for future construction projects and other federal actions on post. The participant shall monitor the implementation of existing MOAs and PAs (e.g., Residential Communities Initiative (RCI), Privatized Army Lodging (PAL), Windows MOA, National Museum of the US Army (NMUSA) MOA, etc.) and provide written documentation of the monitoring.

*Auburn reserves the right to adjust the SOW and re-approach proposers after the official proposals are submitted. Specifically, Auburn may elect to remove certain tasks or adjust the requested quantity of each task. The final list of tasks and quantity of each task will be determined after the initial proposals are submitted and before the issuance of a Purchase Order Agreement.

https://www.dhr.virginia.gov/wp-content/uploads/2023/05/SurveyManual_2017-2.pdf https://www.dhr.virginia.gov/wp-content/uploads/2023/05/SurveyManual_2017-2.pdf

Section II. Instructions to Proposers

Proposal Response

• Proposals should be submitted to the Procurement & Business Services Sourcing Event Portal on or before the time and date set for closing.

• Pursuant to the provisions of the State of Alabama Competitive Bid Law rules and regulations adopted there under, sealed bids will be received on the items noted herein by Procurement and Business Services of Auburn University, until the date and time stated.

• All bids are to be "F.O.B. Destination - Freight Prepaid and Allowed."

• Alabama law (Section 41-4-116, code of Alabama 1975) provides that every bid submitted and contract executed shall contain a certification that the vendor, contractor, and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered, collecting, and remitting Alabama state and local sales, use, and/or lease tax on all taxable sales and leases into Alabama. BY

SUBMITTING THIS BID, THE BIDDER IS HEREBY CERTIFYING THAT THEY

ARE IN FULL COMPLIANCE WITH ACT NO. 2006-557, they are not barred from bidding or entering into a contract pursuant to 41-4-116, and acknowledges that the awarding authority may declare the contract void if the certification is false. Bidder certifies that neither it, nor any of its employees who will provide or perform services under this contract have been debarred, suspended or declared ineligible as defined in the Federal Acquisition Regulation (FAR 48 C.F.R. Ch. 1 Subpart 9.4). Bidder will immediately notify the University if the Bidder or any of its employees who will provide or perform services under this contract is placed on the Consolidated List of Debarred, Suspended, and Ineligible Bidders.

• AU reserves the right to award in whole or in part, by line item, or make multiple awards, where such action serves Auburn University’s best interest.

• Proposers may withdraw proposals at any time prior to the time and date set for opening.

• The University reserves the sole and exclusive right to reject or accept any or all proposals and to waive any informality in proposal. The best interest of the University and their subsequent facilities shall be considered as the number one determining factor in selecting or not selecting a Proposer.

• No department, school, or office at the University has the authority to solicit official proposals other than Procurement and Business Services. All solicitation is performed under the direct supervision of the Director of Procurement and Business Services and incomplete accordance with the University policies and procedures.

• The University reserves the right to conduct discussions with proposers, and to accept revisions of proposals, and to negotiate price changes. The University will make reasonable efforts to protect proprietary information but all records are subject to State of Alabama open records laws.

• Proposers submitting proposals which meet the selection criteria and which are deemed to be the most advantageous to the University may be requested to give an oral presentation to a selection committee. Procurement and Business Services will schedule the presentations.

• The University is committed to the development of Small Business and Small Disadvantaged business (SB & SDB) suppliers. If subcontracting is necessary, the contractor will make every effort to use SB & SDB in the performance of this contract. Reporting will be required throughout the duration of the contract indicating the extent of SB & SDB participation.

• The Suppliers shall indemnify, defend, and hold harmless the University, its officers, agents, and employees from any claims, damages, and actions of any kind or nature arising from or caused by the use of any materials, goods, equipment, or services furnished by the Supplier, provided that such liability does not attribute to the sole negligence of the University.

• The successful supplier will have to attest to the following: By signing this contract, the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the state of Alabama, Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom.”

• Read and comply with all instructions, specifications, General Terms and Conditions, and Bid Conditions.

Section III. Form of Proposal

Proposal Format

• Proposal should be submitted in MS Word® and/or Adobe PDF® formatting only.

o If there is any information or required submittals, which due to size limitations cannot be incorporated following the preferred formatting, please note for the evaluator where the information can be found in response.

Paginated Format

• Cover Letter o The proposer shall provide a cover letter describing a brief history of the

Proposer and its organization. The letter will list the Principal or Officer of the organization who will be the University’s primary point of contact for clarifications or during negotiations.

• RFP Response o Describe, in detail, how the proposer plans to successfully complete the tasks listed in section 5 and address the University’s requirements. If the proposal plans to use a subcontractor(s) for one or more tasks, the subcontractor(s) must be named, including the subcontractor(s) PM and

APM.

o List and provide an explanation for any conditions of the Scope of Work which the proposer is unable or unwilling to complete.

o Highlight the company’s expertise and qualifications of key personnel.

List the PM and APM and their qualifications.

• Pricing o Official Bid Price Sheet (See Attachment A-Price Sheet)

• Experience o A listing of other projects/customers similar in size and scope to the services described in the RFP. This list must include the name of the customer and the name, telephone number, and email address of an appropriate contact for each customer. Special emphasis should be placed on previous experience working with Virginia SHPO as well as providing services to Department of Defense installations. Documented interactions and established relationships with Virginia SHPO and experience providing services to Department of Defense installations will be considered the most directly applicable experience.

Section IV. Evaluation Criteria

• In awarding the contract, the University may take into consideration the skill, facilities, capacity, experience, ability, responsibility, previous work, reputation, financial standing of the bidder or respondents, and the amount of other work being carried on by the bidder. The inability of any bidder to meet the requirements mentioned above may be cause for rejection of proposal.

• Selection shall be made in the best interest of the University. An Agreement will be awarded to the successful respondent who, in the opinion of the University, has best demonstrated competence and qualification for the type of services required at fair and reasonable prices/compensation and whose proposal is deemed to be in the best interest of the University.

• Where contract negotiations with a respondent do not proceed to an executed contract within a time deemed reasonable by the University (for whatever reasons), the University may reconsider the proposals of other respondents and, if appropriate, enter into contract negotiations with one or more of the other respondents. Proposals shall remain valid and current for the period of 90 days after the closing date and time for submission of proposals.

• The respondent and University agree that time is of the essence in all respects concerning the award of contract and performance hereunder.

• Individuals from the Auburn University Office of Information Technology and Athletics Department will form the evaluation committee for this RFP. The University shall determine the award after evaluating each response on the following points.

1. Pricing – 50%

• Supplier having the lowest overall cost in dollars.

2. History and Past Performance – 45%

• Relevant experience

• Demonstration of the selected supplier’s prior successful experience with the specified activities

• References

3. Complete/Thorough Proposal – 5%

• Submitting a proposal containing the information asked for in Section 3.

• Understanding the nature of the services.

• The supplier’s compliance with all requirements of the RFP specifications.

• The supplier’s proposed commitment to its relationship with the University and its customers.

Attachment A – Pricing Sheet

Proposer pricing is requested for the items below. The services to be provided for each item are defined in the Scope of Work of this RFP. PLEASE INCLUDE A NARRATIVE

EXPLANATION OF THE COSTS AND HOW THEY WERE CALCULATED

ACCOMPANYING THIS SHEET.

Task Category Cost ($)

1. Project Management Labor

Equipment Materials/Supplies Travel Total

2. Support for Section 106 (cost per project)

Labor Equipment Materials/Supplies Travel Total

3. Support for Section 110 (cost per building/structure)

Labor Equipment Materials/Supplies

4. Phase II Archeological Surveys (cost per survey)

Labor Equipment Materials/Supplies Travel Total

5. Review and Update

ICRMP

Labor Equipment Materials/Supplies Travel Total

6. Draft MOA and PAs (cost per MOA/PA)

Labor Equipment Materials/Supplies

Attachment B- Insurance Addendum

Within forty-eight (48) hours after bid or PO is submitted to the supplier, the apparent low bidder must submit an approved Insurance Certificate to the Owner. The Contractor shall procure at its own expense and maintain without interruption during the entire term of this contract, insurance of the kinds and limits listed hereunder. Insurance Services Office, Inc.

(ISO), or industry equivalent, Certificates of Insurance, and Additional Insured Endorsements issued by the contractor’s insurance carrier shall be furnished to Auburn University before beginning work and shall include the following additional insured endorsement:

"Auburn University, its Board of Trustees (individually and collectively), Administrators, Faculty, Designer of Record, Alabama Department of Finance, Division of Construction Management (DCM), Staff, Employees, and Agents are named as additional insureds in respect to General, Umbrella, and Automobile Liability.

Coverage afford the Additional Insureds is Primary and Non-Contributory except for Employer's Liability and contain no exclusions of the additional Insureds relative to job accidents. Policies are endorsed to include a Waiver of Subrogation in favor of Auburn University. Thirty (30) days notice of cancellation applies (ten (10) days notice for non-payment of premium) in favor of Additional Insured."

The insurance coverages required under this contract are minimum insurance limits required and are not intended to limit the responsibility or liability of the Contractor. If any subcontractors are used to fulfill this contract, they or the General Contractor on their behalf, shall carry the same coverages and limits of insurance outlined herein. It shall be the Contractor’s responsibility to ensure compliance of this requirement.

a. Workers’ Compensation and Employer’s Liability Insurance:

i. Workers’ Compensation insurance shall be written in accordance with statutory coverage required by the State of Alabama. A self-insurer must provide a certificate issued by the Alabama Department of Industrial Relations stating the contractor is qualified to pay its worker’s compensation claims.

ii. Employer’s Liability Insurance shall be written with minimum limits of:

1. Bodily Injury by Accident $1,000,000 each accident

2. Bodily Injury by Disease $1,000,000 each employee

b. Commercial General Liability Insurance:

i. $1,000,000 each accident

ii. $1,000,000 each employee

iii. Commercial General Liability Insurance shall be written on an occurrence form and shall provide at minimum the following limits:

1. Each Occurrence $1,000,000

2. General Aggregate $2,000,000

3. Products-Completed Operations Aggregate $2,000,000

4. Contractual Liability $1,000,000

5. Personal & Advertising Liability $1,000,000

6. Damage to Rented Premises $100,000

iv. Policy must cover all activities to be performed by the Contractor, including explosion, collapse, excavation, and underground work.

v. Policy shall be endorsed to be Primary and Non-Contributory to any insurance held by Auburn University.

c. Commercial Automobile Liability Insurance:

i. Commercial Automobile Liability Insurance shall be written to include coverage for bodily injury and property damage arising from ownership, maintenance or use of any and all owned, non-owned, leased, hired automobiles.

ii. Automobile Liability Insurance shall be written with minimum limits of:

1. Combined Single Limit $1,000,000

d. Commercial Umbrella/Excess Liability Insurance:

i. The Commercial General Liability and Commercial Automobile Liability limits specify above maybe satisfied though a combination or primary and umbrella/excess liability policies written on a follow form.

e. Environmental Liability Insurance:

i. Environmental Liability Insurance will be provided if the contractor will be handling hazardous or toxic products. Contractors’ needing this coverage include, but is not limited to, transportation or disposal of explosives, nuclear materials, polychlorinated biphenyl (PCB) materials, pesticides, fungicides, and oil; installation or removal of underground and above-ground storage tanks; asbestos abatement; and lead abatement.

ii. Environmental Liability Insurance shall provide Contractors Environmental Impairment Liability/Pollution Legal Liability shall be written with minimum limits of:

1. Each Claim $1,000,000

2. Annual Aggregate $2,000,000

iii. Claims made policies must include a three-year reporting period or coverage must be provided for up to two (2) years after the completion of a project.

f. Professional Liability Insurance:

i. Professional Liability/Errors and Omissions Liability will be required if the contractor is acting as a licensed professional while performing a service for Auburn University. Licensed professionals include but are not limited to Architects and Engineers.

ii. Professional Liability/Errors and Omissions Liability Insurance shall be written with minimum limits of:

1. Each Claim $1,000,000

2. Annual Aggregate $3,000,000

iii. Claims made policies must include a three-year reporting period or coverage must be provided for up to two (2) years after the completion of project.

g. Policy Providers:

i. All insurance coverage shall be issued by an insurer licensed as an admitted insurer or authorized by the Alabama Insurance Commissioner of Insurance as a surplus line’s insurer. The Insurance Company must have a minimum of current A.M.

Best’s rating of A-, Class V.

h. Notification Endorsement:

i. Each policy shall be endorsed to provide that the insurance company agrees that the policy shall not be canceled, materially changed, allowed to lapse, or allowed to expire until Auburn University has received thirty (30) days of written notice.

Renewal certificated shall be sent to Auburn University within five (5) days following the renewalor any expiration date of coverage.

i. Deductibles:

i. A contractor may elect to secure an insurance program with a deductible or self- insured retention (SIR) of up to $25,000 without prior approval from the University. Any deductible or SIR larger than $25,000 must be approved by the University. Contractor may be required to furnish audited financial statements to determine the contractor’s financial ability to absorb the obligation of a deductible or SIR without material impact on the solvency of the contractor.

j. Waiver of Subrogation:

Unless precluded by law, Auburn University and Contractor waive all rights against (1) each other and any of their subcontractors, sub-contractors, agents, and employees, each of the other, and (2) the Architect, Architect’s consultants, separate contractors performing construction or operations related to the Project, if any, and any of their subcontractors, sub-subcontractors, agents and employees, for damages caused by fire or other causes of loss. But said waiver shall apply only to the extent the loos or damage is covered by builder’s risk insurance applicable to the Work or to other property located within or adjacent to the Project, except such rights as they may have to proceeds of such insurance held by the Owner or Contractor as fiduciary. Auburn University or Contractor, as appropriate, shall require of the Architect, Architect’s consultants, separate contractors, if any, and the subcontractor, sub- subcontractors, suppliers, agents, and employees of any of them, by appropriate agreements, written where legally required for validity, similar waivers each in favor of the other parties enumerated herein.

The Policies shall provide such waivers of subrogation by endorsement or otherwise. A waiver of subrogation shall be effective as to the person or entity even though that person or entity would otherwise have a duty of indemnification, contractual or otherwise, did not pay the insurance premium directly, or indirectly, and whether or not the person or entity had an insurable interest in the property damaged. The waivers provided for in this paragraph shall not be applicable to loss or damage that occurs after final acceptance of the Work.

k. Impairment of Liability:

i. In the events the insurance program required by Auburn University were to have any pending claim(s), which may limit or exhaust any aggregate limits by more than 20%, Auburn University shall be notified within thirty (30) days. Auburn University may require additional insurance or reinstatement of the limits of liability as necessary to protect the financial interest of the University.

l. Duty to Provide Copies of Insurance Policies:

i. Auburn University shall be entitled, upon request and without expense, to receive copies of policies and endorsements thereto and may make any reasonable requests for deletion or revision or modification or particular policy terms, conditions, limitations, or exclusions except where policy provisions are established by law or regulations binding upon either of the parties or to underwriting on such policies.

m. Notice of Incident:

i. Contractor shall inform Auburn University Risk Management and Safety of all incidents and/or accidents that occur on Auburn University premises or that might otherwise give rise to a claim against Auburn University and shall be responsible for providing appropriate written notification. Such notification shall be provided as soon as reasonably possible but will not exceed twenty-four (24) hours after Contractor is aware of the incident/accident.

n. Indemnity Provisions:

i. To the fullest extent permitted by law, the Contractor shall defend, indemnify, and hold harmless Auburn University, its Board of Trustees, Faculty, Staff, and Agents from and against any and all claims, damages, losses and expenses, including but not limited to attorneys’ fees, arising out of, related to, or resulting from performance of services under this contract, regardless of whether such claim, damage, loss or expense is caused in part, or is alleged but not legally established to have been caused in whole or in part by the negligence or other fault of a party indemnified hereunder.

The supplier agrees to the insurance requirements and will submit with the required backup to the department within 48 hours of the Purchase Order being issued. The department will keep these on file and upload the required backup in the PO comments for backup.

Supplier Name

Supplier Contact

Signature

Date

"Auburn University, its Board of Trustees (individually and collectively), Administrators, Faculty, Designer of Record, Alabama Department of Finance, Division of Construction Management (DCM), Staff, Employees, and Agents are named as additional insu...