Form 6 Grant Provisions and Assurances Summary

Form 6 is a grant provisions and assurances document issued by Collier County's Procurement Services Division in Florida for Invitation to Bid (ITB) No. 25-8399 seeking qualified vendors to supply Original Equipment Manufacturer (OEM) Ford and Motorcraft Parts, Fluids, and Supplies. The procurement encompasses three primary categories: Ford and Motorcraft OEM Parts, Fluids, and Supplies; Ford and Rotunda OEM Service and Diagnostic Tools; and Ford and Motorcraft Accessories. The bid is due October 15, 2025, at 3:00 PM. The contract is structured for an initial three-year term with options to renew for two additional one-year periods. The county intends to award multiple vendors designated as primary and secondary based on their ability to meet comprehensive delivery and performance requirements, including stock order delivery within 48 hours, emergency parts within 24 hours, and back order fulfillment within five business days. All parts must carry a minimum twelve-month or 12,000-mile warranty.

Vendors must provide percentage discounts on current published price lists and submit all required forms, licenses, and assurances documents in their entirety to avoid being deemed non-responsive. Required documentation includes Immigration Certification, Conflict of Interest Certification, and Local Vendor Preference Certification. Vendors must comply with E-Verify enrollment and immigration law requirements. Insurance requirements include Worker's Compensation, Commercial General Liability, and Automobile Liability coverage, with Performance and Payment Bonds required for projects exceeding $200,000. Historically, Collier County departments have spent approximately $1.6 million annually on parts, with the Fleet Management department specifically spending around $632,000 annually on Ford and Motorcraft OEM parts, fluids, and supplies. The county reserves the right to purchase from secondary vendors if primary vendors cannot meet delivery times or if quality and warranty considerations outweigh cost considerations.